Experience

ALL4

• United States
• Environmental Services
• 100 - 200 Employee

• Benefits Specialist

  • Oct 2020 - Present

  Philadelphia, Pennsylvania, United States



Environmental Strategy Consultants, Inc.

• United States
• Environmental Services
• 1 - 100 Employee

• Office Manager

  • Aug 2018 - Sep 2020

  Philadelphia, Pennsylvania Human Resources Functions: manage personnel, keep attendance records, manage benefit plans and insurance policies & Simple IRA, assist with writing job descriptions, post and manage job offers, screen resumes, schedule interviews, and assist in employee terminations Accounts Receivable/Payable: enter and pay vendor invoices in QuickBooks, manage cash flow and transfers between accounts, contact clients for past due invoice and payments, and manage QuickBooks accounting system Vendor… Show more Human Resources Functions: manage personnel, keep attendance records, manage benefit plans and insurance policies & Simple IRA, assist with writing job descriptions, post and manage job offers, screen resumes, schedule interviews, and assist in employee terminations Accounts Receivable/Payable: enter and pay vendor invoices in QuickBooks, manage cash flow and transfers between accounts, contact clients for past due invoice and payments, and manage QuickBooks accounting system Vendor Management: hire vendors, manage the company’s vendor expenses and make changes as needed Business Planning: run financial reports, assist owner and accountant in tracking cash flow and financial status of the company, and manage the company’s memberships and certifications Office & Staff Management: create and implement procedures/office structure and systems, troubleshoot problems as they arise, and help with on-boarding of new employees Project Administration: run reports (i.e., slip hold reports & utilization reports), manage spreadsheets and process purchase orders Billing & Invoicing: run monthly billing reports, revise and make edits to client bills, draft billing cover letters for client invoices, send invoices to clients, enter invoices into QuickBooks, manage Timeslips software for employee time tracking and issues, and manage billing and budget spreadsheets Payroll & Taxes: process payroll in QuickBooks, pay employee related taxes on various websites each payroll run, process quarterly taxes after the accountant generates the forms, pay city wage tax monthly, and process Simple IRA payments after each payroll and send the funds to Vanguard Show less



The Sporting Club at The Bellevue

• Wellness and Fitness Services
• 1 - 100 Employee

• Director of Human Resources and Administration

  • Jan 2015 - May 2018

  Philadelphia, Pennsylvania Assist employees with daily questions and requests via email and in person Create and post web ads for open positions Conduct phone interviews Handle all aspects of human resources including new hire forms, process criminal background checks, credit checks, offer letters, benefits/annual benefit renewals/open enrollments, 401K plans, flexible spending accounts, Cobra packets, FMLA documents, disability claims, leave of absences, separation paperwork, adverse letters, salary histories… Show more Assist employees with daily questions and requests via email and in person Create and post web ads for open positions Conduct phone interviews Handle all aspects of human resources including new hire forms, process criminal background checks, credit checks, offer letters, benefits/annual benefit renewals/open enrollments, 401K plans, flexible spending accounts, Cobra packets, FMLA documents, disability claims, leave of absences, separation paperwork, adverse letters, salary histories, confidential employee files, labor law posters, employee handbooks, employment verifications, employee attendance tracking, workers compensation claims, etc. Process all unemployment claims filed by termed employees and attend unemployment hearings Process payroll for 137 employees/independent contractors Point person for all information technology issues/problems Point person for all telephone, television and internet systems Attend HR seminars/webinars Order the engineer’s supplies and some locker room consumables Oversee all office equipment, supplies and contractual agreements (copiers, printers, postage machine, phone system and fax machine) Notarization of documents Schedule service and repairs for the café equipment

• Administrative Manager

  • Jan 2010 - Jan 2015

  Philadelphia, Pennsylvania Order office, engineering and club supplies Set up of Comcast Business VoiceEdge phone system at two club locations Point person for all information technology issues/problems Oversee all office equipment, supplies and contractual agreements (copiers, printers, postage machine, phone system and fax machine) Assist employees with daily questions and requests via email and in person Create and post web ads for open positions Conduct phone interviews Handle all aspects of… Show more Order office, engineering and club supplies Set up of Comcast Business VoiceEdge phone system at two club locations Point person for all information technology issues/problems Oversee all office equipment, supplies and contractual agreements (copiers, printers, postage machine, phone system and fax machine) Assist employees with daily questions and requests via email and in person Create and post web ads for open positions Conduct phone interviews Handle all aspects of human resources including new hire forms, process criminal background checks, credit checks, drug testing, offer letters, benefits/annual benefit renewals/open enrollments, 401K plans, flexible spending accounts, Cobra packets, FMLA documents, disability claims, leave of absences, separation paperwork, adverse letters, salary histories, confidential employee files, labor law posters, employee handbooks, employment verifications, employee attendance tracking, workers compensation claims, etc. Process all unemployment claims filed by termed employees and attended unemployment hearings Processed payroll for 202 employees for our various locations: The Sporting Club at The Bellevue, The Sporting Club at Voorhees Town Center, Walnut Street Pizza and Bellevue Salon and Spa Responsible for the approval of all benefit/insurance invoices for payment Attend HR seminars/webinars Oversaw the billing department as the Billing Office Manager which included staffing and handling member billing complaints/issues for over 4,500 members Manage and track the Significant Other Benefits for employees Process the daily cash receipts for The Sporting Club at Voorhees Town Center Handle/coordinate the artwork displays at the club with the artists Coordinated employee events (Member Appreciation Week, Breast Cancer Awareness Month and Halloween) An editor of the Belong Magazine Filled in for the Operations Manager on duty when needed Processed all charity and donation requests

• HR Generalist/ Member Billing

  • Aug 2009 - Jan 2010

  Philadelphia, Pennsylvania Process member billing, member payments and returned payments for over 4,500 members Communicate account status to members via e-mail, mail or phone Process changes in membership billing Contact members regarding late or missed payments Provide customer service to members in order to resolve issues or complaints Maintain accurate excel spreadsheets and schedules Maintain confidential employee files Process all new hire, termination and employee change paperwork Process… Show more Process member billing, member payments and returned payments for over 4,500 members Communicate account status to members via e-mail, mail or phone Process changes in membership billing Contact members regarding late or missed payments Provide customer service to members in order to resolve issues or complaints Maintain accurate excel spreadsheets and schedules Maintain confidential employee files Process all new hire, termination and employee change paperwork Process all benefit enrollments/changes and terminations Process Cobra packets, FMLA documents, disability claims, leave of absences, separation paperwork, adverse letters, salary histories, confidential employee files, labor law posters, employment verifications, employee attendance tracking, workers compensation claims, etc. Serve as first point of contact for employee questions Process employee payroll for 127 employees

• HR Generalist/Administrative Accounting Assistant

  • Aug 2006 - Aug 2009

  Philadelphia, Pennsylvania Purchase and maintain locker room consumables/office & club supplies Order pool chemicals and track pool violations Design club signage for use throughout the facility Oversee the efficiency of all office equipment (printers, copiers, fax machines, folding machine and postage machine) Responsible for the daily back up of company data files Process club donations and referral gifts Processed all new hire forms, benefit enrollments, leave of absence, disability claims… Show more Purchase and maintain locker room consumables/office & club supplies Order pool chemicals and track pool violations Design club signage for use throughout the facility Oversee the efficiency of all office equipment (printers, copiers, fax machines, folding machine and postage machine) Responsible for the daily back up of company data files Process club donations and referral gifts Processed all new hire forms, benefit enrollments, leave of absence, disability claims, terminations, EEO Report filings, payroll paperwork and serve as primary contact person answering management/staff questions on same Designed and maintain employee attendance tracking system Process employee payroll – includes maintaining salary changes, garnishments, employee medical/dental benefit deductions, employee flex credits, taxes and flexible spending accounts Review and approve all benefit invoices for payment Assist the billing staff when necessary Provide Notary Public services when needed