Experience

APA Services, Inc.

• United States
• Aviation and Aerospace Component Manufacturing
• 1 - 100 Employee

• Accounting Administrator

  • Dec 2013 - Present

  December 2013 - Present -Customer billing -Factoring for funding -Payroll administrator -Client account reconciliation -Collections -Weekly commissions -Weekly profitability report -Bank reconciliations December 2013 - Present -Customer billing -Factoring for funding -Payroll administrator -Client account reconciliation -Collections -Weekly commissions -Weekly profitability report -Bank reconciliations



CoAdvantage (formerly Odyssey OneSource)

• Treasury Assistant (Accounts Receivable) / Executive Administrator

  • Mar 1994 - Dec 2013

  Nov 2012 - December 2013 - -Enter and post daily cash receipt batch in Microsoft Great Plains -Post daily wires and ACHs -Make check deposit by TelleScan daily -Make necessary adjustments to A/R and General Ledger -Post daily payroll tax deposits -Balance and A/R to General Ledger for month end closing -Collections of past due balances on accounts -Pick up company mail every morning -Put postage on daily out-going mail -Take mail to post office every evening -Maintain company postage machine -Create/assist with drug screen and background check billings -Back-up to Sr. Staff Accountant when needed -Report and pay daily payroll taxes using MasterTax -Back-up to Treasury Manager -Check incoming wire and forward to payroll -Create ACH and direct deposits from Apex and SaaShr -Send files to bank and verify receipt -Approve positive pay exceptions through CashPro -Create and upload garnishment files -Stop pays through CashPro -Verify payroll checks when calls are received from bank or check cashing company -Create addendum changes to clients payroll -Maintain workers comp policies for clients in monopolistic states -Assist with state license renewals and annual reports -Various other projects ass assigned by V.P./Regional Controller Show less



Odyssey OneSource

• State Regulatory Specialist

  • Mar 1994 - Nov 2012

  Jan. 2011 - Nov. 2012 -License/register companies to do business in various states -Annual license renewal -Annual state reporting -Apply for worker's comp for new clients with broker and in monopolistic states -Update and audit sales report -Maintain postage machine -Back-up to Executive Assistant -Various other projects as assigned by CEO, President, V.P. and Regional Controller Jan. 2011 - Nov. 2012 -License/register companies to do business in various states -Annual license renewal -Annual state reporting -Apply for worker's comp for new clients with broker and in monopolistic states -Update and audit sales report -Maintain postage machine -Back-up to Executive Assistant -Various other projects as assigned by CEO, President, V.P. and Regional Controller



Odyssey One Source, Inc.

• Accounting Clerk, W/C Adjuster, Data Control Clerk, Treasury Assistant

  • Mar 1994 - Jan 2011

  ACCOUNTING CLERK March 1994 - March 2006 -Multiple bank reconciliations -Make any adjustments needed to bank statements or General Ledger -Reconcile cash accounts to General Ledger -Set up new state withholding and unemployment accounts -Pay quarterly and annual state withholding and unemployment taxes -Year-end audits of both state withholding and unemployment deductions -Reconcile multiple medical bills to General Ledger -Prepare all benefit bills for payment LICENSED MEDICAL ONLY WORKERS' COMPENSATION ADJUSTER March 2006 - Sept. 2009 -Set up all new claims -Distribute to medical only adjusters or loss time adjusters -Investigate claims -Pay medical and pharmacy bills -Keep track of employee's work hours -Turn over to loss time adjuster if necessary -Scan documents in document management program (Laserfische) -Put documents into claimants file DATA CONTROL CLERK Sept 2009 - Dec 2010 -Electronically file documents received from inside and outside the company -Manage workflow TREASURY ASSISTANT Dec. 2010 - Jan. 2011 -Post daily cash receipts, wires and ACHs -Make daily check deposits through TelleScan -Collections for past due balances -Billing for drug screens and background checks -Various other projects assigned by CFO/Secretary/Treasurer Show less



Tarmac Texas/Pioneer Concrete

• Administrative Assistant/Secretary to V.P. of Ready Mix and General Manager/Director of Sales

  • Mar 1992 - May 1993

  -Prepared Material Man liens and notices monthly -Research credit application -Authorize credit -Give credit references -Collections for past due balances -Correspondence for management to contractors and vendors -Sales support -Calculate driver's bonus based on loads -Logged daily material input and output -Billing for twenty-four ready-mix plants -Accounts receivables -Customer service -Prepared Material Man liens and notices monthly -Research credit application -Authorize credit -Give credit references -Collections for past due balances -Correspondence for management to contractors and vendors -Sales support -Calculate driver's bonus based on loads -Logged daily material input and output -Billing for twenty-four ready-mix plants -Accounts receivables -Customer service