Experience

Washington H. Soul Pattinson

• Australia
• Investment Management
• 1 - 100 Employee

• Executive Assistant

  • Oct 2019 - Present

  Round Oak Minerals, a 100% subsidiary of WHSP, precious base metals producer with multiple Australian based mining & processing operations. Supporting Executive & Senior Management, I was responsible for Executive level administration support & management of company communications. Above and beyond my daily task management, document management, event and diary coordination and stakeholder management responsibilities, I was proud to have also; - Led People & Culture transformation strategy and implementation, engaging third party facilitators to deliver both workshops and one on one coaching, leading to improved team cohesiveness and re-engaging critical stakeholders to become proactive, champions of culture. Project was commenced within first week of tenure - Regularly counsel highly valuable employees and identified potential flight-risks, keeping leaders up to date regarding new developments; facilitating initiation of retention strategies and reduced turnover - Designed and implemented the company’s intranet via Microsoft SharePoint, conferring with key stakeholders to determine desired content, which facilitated centralised access to company communications, information and business tools - Used extensive knowledge in document management systems (FileSite/Desksite/TRIM) to advise on the development of custom built digital document library in SharePoint, guide best practice for automated version control and review schedule, eliminated poor document control procedures and provided single portal access to company policies, procedures, forms and documents - Streamlined monthly operational reporting procedure utlising Microsoft Teams for centralised collaboration between sites, which provided a simplified tracking and review process and facilitated earlier finalisation of executive reports for delivery to Board & Committees - Mentored the Office Administrator for effective office management Show less



Anteris Technologies

• United States
• Medical Equipment Manufacturing
• 1 - 100 Employee

• Executive Assistant - CFO & Company Secretary

  • Apr 2018 - Oct 2019

  Re-named to Anteris Technologies in 2020, Admedus are a global healthcare company with headquarters in Australia and delivering structural heart healthcare solutions to healthcare professionals. Supporting Company Directors, Executive and Senior Management, I was responsible for Company Secretary Administration tasks and coordination of daily office management duties. I was proud to have also; - Implemented Board Portal software (Diligent Boards) digitising board, committee and leadership meeting documents, which provided remote access across multiple platforms, streamlined corporate governance functions and enhanced Director and Executive workflows and communication - Added immediate value to event management by identifying tasks that could be fulfilled internally and researching cost-effective equipment rental and venue options, leading to a 75% reduction in overall expenditure for the Annual General Meeting - Preparing company notices and ASX announcements, maintenance of company registers, shareholder registry (Computershare) and updating company details via ASIC and ASX portals, and took initiative to engage external legal counsel for advice on corporate governance matters where required, which alleviated additional duties encumbered upon CFO/Company Secretary - Self-nominated to absorb Office Manager headcount by adopting responsibilities concurrent to existing responsibilities - Provided review to ‘outdated’ processes, such as the completion of a ‘mail register’, daily trips to the post office, creating auto-subscriptions, automating incoming call transfer eliminating need for ‘Reception’ - Facilitated the development of team culture to cross-train and support each other’s roles during periods of leave and heavy workload and take accountability for general office housekeeping tasks Show less



Holbrook Vet Centre

• Australia
• Veterinary Services
• 1 - 100 Employee

• Clinic Receptionist and Practice Coordinator

  • Apr 2016 - May 2017

  Holbrook Vet Centre (HVC) is an industry leader involved in research and development of the Australian livestock industry providing cutting edge production and reproduction services and small animal medicine. I was proud to lead front of house reception ensuring a high-standard of patient and customer service, coordinating efficient practice management duties to free up HVC Veterinarians to do what they do best. Having little experince in veterinary medicine I went above and beyond to aquire indepth knowledge of the practice allowing be to have also: - Gained knowledge on all products and services, provided non-medical advice to clients and effectively diverted appropriate queries increasing veterinarians availability to provide expert veterinary services to small animal and livestock producers to increase production objectives, financial performance and long term sustainability - Volunteered to absorb accounts receivable duties, producing client invoices and accounts on a monthly basis ensuring all fees and costings were included; proof reading for errors and liaising with veterinarians to ensure all billings were finalised prior to sending out accounts - Restructured and enforced overdue accounts procedure, requiring checking of client records for any outstanding fees and requesting settlement prior to dispensing any further medications or services, resulting in increased recovery of overdue receivables. Over $9,000 of fees were recovered from a client with 90+day overdue receivables in first 2 weeks. - Identified and remedy inefficient recording keeping pertaining to S8 drug register, by working collaboratively with Veterinarian’s to conduct stock take and audits remediating risk for potential violation of professional compliance obligations stipulated by the Veterinarians Practitioners Board Show less



Australian Renewable Fuels Ltd

• Oil and Gas
• 1 - 100 Employee

• Executive Assistant | Office Manager

  • May 2015 - Apr 2016

  ASX listed entity with biodiesel plants in Victoria, Western Australia and South Australia, as well as carrying out a variety of office management tasks, providing confidential administrative support to the CEO, and liaising with a number of different stakeholders on behalf of the company, I was proud to also; - Take over project management responsibilities for the head-office build project following a site-based relocation from Melbourne to Regional Victoria - Head relocation of corporate staff and technical personnel to the new office; and implement systems and procedures for effective and efficient running of daily functions of the office Show less



Engineers Australia

• Australia
• Non-profit Organizations
• 400 - 500 Employee

• Executive Assistant to the General Manager

  • Jul 2014 - Mar 2015

  Engineers Australia is the peak body for the engineering profession in Australia, I was proud to provide Executive level support to the General Manager and Governance Committees. Working closely with senior office bearers to go above and beyond my regular line of duties, I was awarded the opportunity to play a key role in driving the Queensland Divisions strategic agenda and policy development. During the State Election, I researched and determined policy position of the Governance Committees pertaining to road and transportation infrastructure issues, and composed correspondence to key stakeholders for the purpose of gaining major parties’ stance around key issues and inform the Engineering Community. Show less



QLeave - Portable Long Service Leave

• Australia
• Government Administration
• 1 - 100 Employee

• Executive Assistant

  • Jul 2012 - Jun 2014

• Legal Services Officer

  • Nov 2011 - Aug 2012

  - Manage case files , updating file information and identifying and requesting further information if required, ensuring sufficient evidence is available to support recommendations to the General Manager on how to proceed with debt recovery - Assist with preparation of documents to commence procedures for the recovery of debts or prosecution for breaches under government legislation- Drafting of Ministerial briefs and recommendations regarding legislative and policy changes on behalf of senior management Show less