Experience

PAP Community Foundation

• Singapore
• Non-profit Organizations
• 700 & Above Employee

• Senior Executive

  • May 2020 - Present

  Provide guidance/advice to requestor on procurement and tender process and making sure they comply with the purchasing policy.Engage requestor and assist them on how to prepare tender document and setting tender timeline.Publishing of tender notice, handling tenderers’ registration and responding to tender queries.Prepare tender briefing with requestors, tabulating results after the close of tender and advise requestors on the preparation of the tender evaluation support.Prepare tender evaluation and interview with requestors and consultants for Tender Evaluation Committee.Present the tender briefing, evaluation & interview to external/internal stakeholders.Be part of the Tender Evaluation Committee to evaluate and award the tenderer.Prepare approval paper, contract document and issuance of LOA to successful tenderer.Involve in discussions for strategic sourcing.Prepare requirements and obtain best quote through RFQ.Handling of Procurement Enterprise System rollout to all the centres.Arranging and conducting the system training to all the centre’s staff.Process new vendor registration.Attending regular internal and external stakeholders meeting.Attend to fault reporting and liaise with IT department on the rectification.



NetLink Trust

• Singapore
• Telecommunications
• 1 - 100 Employee

• Executive

  • Oct 2018 - May 2020

  Main point of contact to coordinate procurement processes between internal departments and vendors / service providers.Handle issuance of Purchase Orders, Good Receipt and preparation / generation of weekly and quarterly report.Assist in Tender Opening / Evaluation / Negotiation for all tenders and RFQ.Refining and formalizing changes in existing Procurement & Tender Policy and processes.Provide guidance to user on procurement and evaluation related queries.Track and Monitor the inventory stock levels and activate procurement process to maintain healthy levels of stock / material in line with operational readiness.Generate weekly reports for all individual tenderers contract value for the “Trade” related purchase. Creation of vendor in “Authorised Vendor List (AVL)” in the system with contract value after getting approval.Perform check on new vendor to prevent duplicate account in the system.Preparation of supporting documents and checks on all the incoming invoices before submitting them to Finance for payment.Generate supplier “on-time delivery” report quarterly.Liaising and assisting internal and external auditors on all their queries on our department work and follow-up with a solution.Handling of Scrap / Drum materials calculation, purchase order and payment.Liaising and coordination of the E-Procurement system project. A member of the Recreation Club which organise events and activities for all the staffs in the company.Support day-to-day operation as and when needed.



Center for Advanced 2D Materials and Graphene Research Centre

• Singapore
• Research Services
• 1 - 100 Employee

• Senior Executive

  • Nov 2014 - Mar 2018

  •Issue of Purchase Order/ Manual Order for all purchases (Small-Value, Invitation-to-Quote, Tender) according to the Principal Investigator/Researcher needs. •Execute the Invitation-to-Quote and Tender documents via the system (GeBiz / SESAMi).•Coordinate the evaluation of the products / services•Main point of contact for all Purchase Order / Invitation-to-Quote / Tender between the vendor, users and legal team (for contractual matters).•Maintain procurement records in the systems and archives for reports / data analytics and record management purposes.•Provide guidance to user on procurement and evaluation related queries.•Ensure that all procedures for all financial matters on all procurement (eg. Tender/ Invitation-to-Quote/ Direct Purchase) are handled according to the University guidelines.•Handle all account payables/receivables for the centre using GeBiz / SESAMi and SAP program.•Liaising with the vendors and the main finance office in NUS on all internal / external invoices payment.•Investigating on the discrepancies on payment matters. •Creation & Maintenance of asset numbers for all the equipment & submitting reviewing report for the equipment monthly.•Conduct quarterly and yearly asset exercise with the users and Office of Finance Team.•Liaising and assisting internal and external auditors on their queries with our grants, purchase and asset. •Conduct quarterly verification and checks on all outstanding purchase orders with users and vendors.•Perform inter-department journal transfers for different types of expenses and make sure it is consistent with NUS guidelines.•Creation of vendors in master record for payment•Assist to create and process undergraduate claim for the students•Verifier for bill payments.•Managing Central Travel Account (CTA); cost allocator for all travelling matters in the centre.•Mentoring and coaching of colleagues on using GeBiz / SAP system for procurement and finance related stuffs.



Singapore Workforce Development Agency

• Executive

  • Jul 2013 - Jul 2014

  -Provide administrative support to the Creative and Professional Services Division including updating and collation of statistics, handling of customer enquiries, processing applications and claims as well as coordination of events and meetings. -Support team in administrative matters such as preparation and checking of documents and fund disbursements -Maintain and track statistics for various programmes and initiatives -Assist in the tracking of multiple project milestones -Address queries via emails and phone calls from stakeholders -Support events organised by the team -Collating of course run dates from various training providers -Handling of fund disbursements -Assist in the scheduling and conducting of meetings/briefing sessions



MSIG Singapore

• Singapore
• Insurance
• 200 - 300 Employee

• Administrative Officer

  • Apr 2011 - Jun 2013

  -Assist to achieve the agreed documentation turnaround time, documentation service standards and quality rate -Participate in efficient and effective work systems; maximize operation efficiency through process management and continuous process improvement -Perform all phases in the production of policy documentation, such as new business, endorsements, renewals, etc -Provide efficient service to customers through polite and helpful handling of enquiries -Liaise with Business Development and other staffs as required -Participate in all aspects of operations undertaken by the department -Undertake any other duties as may be assigned