Experience

Mitchell Barlow & Mansfield, P.C.

• United States
• Law Practice
• 1 - 100 Employee

• Director of Operations/Legal Office Manager

  • Mar 2022 - Present

  •Manage contract and remote Attorneys, Paralegals, Legal Assistants, Receptionists, Law Clerks, and Interns ensuring office functionality. •Accounts receivable/payable, manage firm subscriptions renewals and payments, complete annual taxes with hired CPA. Manage monthly client billing cycle, client invoice delivery and communication, bookkeeping, tracking for write offs and losses, manage payment portal and manual payment processing, shareholder dividend payouts, collections for outstanding invoices firmwide, nightly deposits, collection reporting. Monthly attorney gross/net hour reporting with delivery and communication. • Human Resources for the firm including recruiting, hiring, onboarding, compliance reporting and risk management, policy development and implementation, benefits plan coordinator, verification of employment, fulfillment of contractual firm obligations for contracted attorneys. Upkeep in office labor law signage and annual insurance requirements. •Information Technology (IT) management and admin, hardware assignment, software management and licensing, networking, infrastructure, security, spam filtering, secure physical and digital storage, firm printers and network, server network, purchasing, and upkeep of all equipment. •Solely manage M & B Corporate Services, LLC, a Commercial Registered Agent for 500+ Utah entities and the listed legal contact for national registered agents. •Operations and facilities management which include managing third-party vendors management, communication on MBM’s lease and management of ongoing tenant improvements, management of all sub-lease contracts and tenants including fulfillment of a limited support agreement, offsite storage units, attorney office and key assignments, conference rooms, common areas, mailroom, and firm event planning (employee birthday, monthly firm lunch, recognition, Christmas parties, other firm events, etc.). •Project manager on suite buildout for firm expansion. Show less



Marcus & Millichap

• United States
• Real Estate
• 700 & Above Employee

• Litigation Legal Assistant/Executive Assistant/Paralegal

  • Aug 2019 - Jul 2022

  •Supporting Vice President, Deputy General Counsel and Assistant General Counsel by maintaining calendar and scheduling conference calls, trainings, travel with any necessary amenities, maintaining expense reports, reviewing invoices and submission to accounting for payment, reporting attorney time entries and monitoring and reporting for CLE compliance, maintain records of bar/professional association and payment of annual dues, office supply management. •Drafting legal documents, discovery request, Objections and responses, preparing shells and formatting/proofreading of all manner of legal documents, trial preparation including assembling trial exhibits, notebooks, personal binders, and visual aids for court. •Interacting with firm attorneys, regional and office managers, IT, and HR departments, and outside counsel in order to receive pleadings, documents, database backup, employee files, and correspondence review. •Researching and analyzing Outlook accounts, documents, records, and files, as well as court dockets, filings, transcripts, and correspondence in order to perform legal discovery, respond to subpoenas and discovery requests, and identify and prepare exhibits for motions, hearings, depositions, trials, and appeals. •Preparing check requests and/or making arrangements for wire transfers. •Reviewing, formatting and editing employee and independent contractor manuals and agreements. •Maintaining records both electronically and via hard copy and staying abreast of status of case files and monitoring due dates for pleadings. •Successful completion of a 14 class series - The Executive Assistant Training through Marcus & Millichap University (MMU). Show less



Mitchell Barlow & Mansfield, P.C.

• United States
• Law Practice
• 1 - 100 Employee

• Corporate Legal Assistant/Paralegal/Personal Assistant

  • Aug 2020 - Jan 2022

  • Personal Assistant to named equity partner and supporting our corporate practice team of 6 corporate attorneys with federal, state, and local matters and supporting litigation overflow. • Drafting, Proofreading, filing, and managing several multi-jurisdictional filings, formation documents, UCC filings, and estate documents. • Client intake, file creation, and management of client files/closing binders (hard copies and digital files) including secure copy delivery and regular correspondence with clients, court, county, and state filings. • Staying abreast on several deadlines simultaneously and calendaring, CLE reporting, and operate the Commercial Registered Agent client services. Show less



KAB

• Murray, UT

• Legal Assistant/Paralegal and Collections Account Manager

  • Sep 2017 - Aug 2019

  • Legal preparation for Summons and Complaints, Supplemental Orders, Order to Show Cause, Wage and Bank Garnishments, State Tax Garnishments and Property Liens. • Due diligence for inbound/outbound contact to consumers on delinquent accounts for contracted clients. • Litigation and Mediation assistance for attorneys. • Legal preparation for Summons and Complaints, Supplemental Orders, Order to Show Cause, Wage and Bank Garnishments, State Tax Garnishments and Property Liens. • Due diligence for inbound/outbound contact to consumers on delinquent accounts for contracted clients. • Litigation and Mediation assistance for attorneys.



Everest College Phoenix - Mesa Campus

• Director of Career Services

  • May 2014 - May 2015

  •Manage a department to success meeting placement goals that differ per regulatory or programmatic institutions. •Accurate reporting, within separate cohorts on placement and internal marketing disclosure results to: The Arizona State Board of Education, The Department of Education (DOE), The Higher Learning Commission (HLC), The Accrediting Council for Independent Colleges and Schools (ACICS) and The American Bar Association (ABA). •Manage the student externship process including externship locations, required paperwork, petitions to graduate, compliance, accident reporting for insurance coverage purposes, incident reporting, clinical externship contracts and legal paperwork including insurance and acting liaison between active students and externship site locations. •Develop and maintain employer relations within our community for externship site locations, employment services, internship/externship opportunities, identifying guest speakers and program marketing. •Maintaining accurate paperwork to clear internal audits and external audits at 100% success. •Created and maintained social media. •Used Corinthian Talent Connection for the internal application tracking through Taleo 10. •Completed staffing for employer affiliates including on-site interviewing, appointment/interview coordination and sourcing for recruiters by pre-qualifying candidates. •Created internal database through Microsoft Excel to itemize open job opportunities which were advertised by our internal social media networking sites to keep employer information confidential and allow for the pre-qualifying of each candidate sent to a requisition or employer. •Crafted job descriptions and requisitions for staffing. •Event planning such as Career Fairs for Talent Acquisition and Talent Sourcing. •Project Manager for Commencement Ceremonies for up to 226 graduates and over 2000 guests. Show less



Everest College Phoenix Online/Everest University Online/Corinthian Colleges, Inc.

• • Apr 2011 - May 2014

  • Managed an admissions teams of up to 21 while effectively administering aspects of daily operations related to enrollment policies and accurate reporting while achieving successful outcomes.• Successful management of human resources, staffing, enrollment conversion trends, consistent feedback, disciplinary action and documentation, feedback and reporting, training, compliance call observations and providing technical assistance for our systems and vast reporting practices and facilitation of regional and team meetings.• Maintained relationships and successful functionality with cross functional team director’s, staff and all internal/external customers.• Successfully met team/individual performance goals in a performance driven environment.• Acting Director for Re-entry Admissions for the online division.• Special projects included: Turnover Task Force with Human Resources Director, various pilot program leader for Corinthian Online Services, training directors for the Front Line Leadership Development Program participants, Mentor to new Director’s in the admissions department and assistance with hiring staff, leadership and regional leadership. Show less

• • Sep 2008 - Apr 2011

  •Managed a team of 10 to meet or exceed performance goals while effectively administering aspects of daily operations related to enrollment policies, reporting practices, training and technical assistance.•Development of Marketing material and participation in a 6 week special project for Career Services Department developing the role of a Relationship Executive also known as The Tiger Team. Consisted of three top performers that worked to assist Career Services increase placement percentages by increasing the number of externship sites for Medical Assistant and Medical Insurance Billing and Coding students resulting in 220 externship relationships confirmed with signed contracts.•Other projects included: Committee member for The Higher Learning Commission’s Participatory Governance Action Plan and other marketing projects in ongoing use. Show less