Meeting and Events Coordinator

• Aug 2022 - Present

Helping manage non-profit organizations with their events and affairs pertaining to their annual conferences, symposiums, webinars, and committee meetings spanning across the United States and international countries and provinces. Understanding requirements for each individual event and planning the occasion with attention to financial and time constraints Overseeing annual meetings and conferences with varying attendance of up to 5,000 registrants that are traveling from different states, countries and provinces. Successfully booking the desired venues that will fit all required attendance and products to garner a successful event. Researching and ordering food with beverage to service all attendees to coincide with the agenda and program that is deemed necessary for a fruitful event for all that attend. Managing invited speaker and presenter organization through communication, agenda assignments, travel and housing accommodations and conference tasks to be completed by those participating in the scheduled event. Designing and governing conference website maintenance and mobile app setup to be utilized by attendees, speakers, and presenters. Overseeing and designing marketing for all meetings and events through email communication platforms and social media posts and highlights. Sourcing and overseeing all personalized materials (swag) that will be used for meetings and conferences. Incorporating budget lines and managing timeline turnarounds for maximum delivery dates. Researching and ordering food and beverage deliveries for events, inquiring and hiring band services, obtaining bus transportation for attendee use throughout the citywide events. Show less

Office Administration Manager

• Jan 2022 - Jul 2022

• Oversaw the Headquarters’ office daily operations with managing office supply, facility maintenance, cross functioning department tasks, seating assignments, mail and packaging, vendor invoicing, uniform, and badge coordination, being the front line of defense for any problem solving needed as well as launched new offices across the U.S. with helping them establish their administrative needs. • Pioneered a growing administrative team that was located across the nation establish their offices by assisting with their purchasing via Salesforce, expense reporting with Concur, completed their payroll via ADP, oversaw any disciplinary actions, and developed training materials to enhance their productivity. • Developed a yearly/monthly office supply budget for staff to adhere to, spearheaded project management for travel and supply chain management, created company SOPs and was the cornerstone for creating surveys, google forms and feedback from our employees for an array of meetings and events. • Assisted with new hire orientation to ensure they were onboarded including developing an information sheet and google drive to have access to all the necessary information needed on their first day of work. • Assisted with planning and executing events at our Headquarters involving booking vendors, overseeing the allotted budget, coordinating task lists with cross functioning departments, and managing the logistics of the day of the event. Show less

F&B Administrative

• Nov 2020 - Apr 2021

• Served as Assistant to the VP of Food and Beverage, F & B Director, Director of HR and all Managers in F&B and their corresponding food & beverage venues while we were preparing a full grand opening in early February 2021 and well beyond the opening with every need requested by my superiors. • Served as lead for product ordering via Stratton Warren and Office Basics software to assist the office and venues needs. • Assisted F&B Marketing with assorted product ordering, vendor communication and accounts payable processing. • Operated as a representative for F&B department for all event planning from meetings, execution and communication with other department heads to bring events to fruition. • Assisted with implementing and organizing calendar management, expense reports, purchasing requisitions, invoices and communication with vendors, hiring and scheduling interviews and being the front line of defense in the office. • Maintained being a resource for everything running smoothly out in the food and beverage venues and then everything back in the office where the brainstorming happens. Show less

Executive Assistant to the CFO

• Oct 2019 - Jul 2020

• Served as integral to the CFO and five Executives as well as assisted 12 Executive Board Member requirements including meeting and travel arrangements, convention attendance & participation, calendar scheduling, management of expense reports, client communication, food and beverage arrangements, and any other daily requests.• Monitored and tracked corporate accounts throughout the nation for Fed Ex, Staples, USPS and employee business cards (Moo.com) and ensured upkeep of mail and management of office supply inventory. • Operated as principal representative for daily scheduling and calendar management for 20 conference rooms including the acquisition of A/V equipment, food and beverage, visitor scheduling and communication.• Served as move coordinator during the transition to new corporate/broadcast office in Philadelphia and executed mail change of address, vendor account updates, packing employee and corporate offices, and key contributor during weekly task meetings.• Provided high level assistance and support with two company grand opening events for VIP guests and employees; efficiently managed invitation delivery to guests and executed follow-up, monitored and tracked RSVP lists, served as key contributor in meeting with vendors and assisted with guest check-in and event operations.• Recognized by management for outstanding work performance and promoted to Executive Assistant in under one year. Show less

Corporate Administrative Assistant

• Nov 2018 - Oct 2019

• Provided management of all mail and shipments through USPS and Fed Ex, inbound and outbound. Maintained the mail room storage and inventory. Delivered all mail to corresponding employee. • Operated as principal representative for daily scheduling and calendar management for three conference rooms including the acquisition of A/V equipment, food and beverage, visitor scheduling and communication. • Served as primary administrative support for two Executives, the Executive Assistant to the CEO and the departments of Accounting, Finance, and Human Resources in the corporate office. Show less

Food and Beverage Manager

• Oct 2017 - May 2018

• Provided outstanding leadership and direction for 30+ employees in special events environment, held full accountability for recruitment, staffing events and disciplinary actions. • Drove all facets of approximately 20 events per week including all aspects of set up, service and breakdown. The team achieved record breaking 1st quarter event sales and an average customer review of 4.5 out of 5. • Efficiently managed beverage and labor costs in alignment with agreed budgets. • Maintained cost below budget and enhanced revenue year over year through expert negotiation with vendors on contracts. • Received recognition of achievement from management for exemplary work performance and promoted to Food and Beverage Manager in less than one year. Show less

Director of Golf Outings

• Jan 2016 - Oct 2017

• Executed sales of golf outing event contracts including golf, food, beverage, golf enhancements and event service. • Provided comprehensive assistance for golf outing coordinators and planned events from booking to execution.• Consistently met and exceeded all monthly and yearly golf outing sales goals. The sales goal increased from $250K to $300K in 2017 with my contribution at $312K+ in total golf outing revenue with over 140 golf outings.• Devised creative ways to execute lead generation and drive sales through ascertaining the best target audiences, cold calling, site visits, contests and giveaways. Show less

Private Events Coordinator/Assistant to the Private Events Director

• Mar 2014 - Jan 2016

• Provided assistance for the Private Events Director through contacting leads, executing follow up and coordinating lead information for booking special events • Served as host for venue tours and site visits for potential clients• Marketed all facets of the club through design of event packages, flyers and social media posts • Provided high level assistance and support for all aspects of the sale, set-up, execution and break down of all private events• Voted the “Employee Rockstar” award in year one in this position. It is like employee of the year. Show less

Wedding Concierge, Banquet Server, Beverage Cart Server & Pub Bartender

• May 2006 - Sep 2015

Direct Support Professional

• Nov 2011 - Aug 2012

• Built individualized plans for daily living. Focused on safety, healthy and sanitary environment • Assisted with medication administration • Assisted with the planning, implementation and documentation of programs designed to meet the social, emotional, physical and personal needs • Scheduled and transported individuals to doctor appointments, shopping trips and daily programs/schools • Built individualized plans for daily living. Focused on safety, healthy and sanitary environment • Assisted with medication administration • Assisted with the planning, implementation and documentation of programs designed to meet the social, emotional, physical and personal needs • Scheduled and transported individuals to doctor appointments, shopping trips and daily programs/schools

Home Care Provider

• Apr 2008 - Aug 2010

Bartendar & Head Server

• Apr 2007 - 2010

Mail Clerk

• 2005 - 2006

Waitress

• 2001 - 2006

Hostess

• 2000 - 2001

Waitress

• 2004 - 2005

Nerny Feildhouse Gym: Welcome Center Clerk

• 2003 - 2004

Completed work study at Cabrini College by working the gym welcome center desk. I helped check in students and residents to use the facilities. Completed work study at Cabrini College by working the gym welcome center desk. I helped check in students and residents to use the facilities.

Banquet Caterer

• 1999 - 2000