Experience

ASSOCIATION FOR COMMUNITY AFFILIATED PLANS

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant

  • Sep 2018 - Present

• Administrative Assistant to CEO

  • Sep 2013 - Present

  Assistant to the CEO and 4 VPs.Maintain calendar for CEO and 4 VPs, scheduling meetings, webinars and confrence calls.Maintain ACAP membership database for plan staff, alumni, paid alumni and vendors in new CMS system Membersuites.Prepare Executive Board and meeting information, as needed.



National Association of Conservation Districts

• Government Relations Services
• 1 - 100 Employee

• Executive Assistant/Office Coordinator

  • Sep 2012 - Mar 2013

  Receive incoming checks for dues, sponsorships and donations preparing deposit slips and daily check log via Excel. Maintaining the calendars of 6 employees. Scheduling meetings and conference calls with the Executive Board, Officers and Regional Staff. Process all incoming invoices for contract Finance Department. Maintain supplies for the office and contract cleaning company. Taking and prepairing executive board monthly meeting minutes and submitting in a timely manner. Receive and process all incoming intern applications. Show less



National College Access Network

• Office Coordinator (part-time)

  • Apr 2012 - Sep 2012

  •Maintaining and updating the NCAN website daily via Invent Suite CMS. •Compiling information from various education and government sites into a daily E-brief and sending to members via NCAN membership email system. •Preparing meeting materials for various meetings via Word. •Ordering and maintaining supply inventory. •Answering incoming calls from members regarding their membership or upcoming and ongoing meetings and seminars. •Setting up conference calls for the Executive & Deputy Director. •Process smart trip benefits via WMATA website. Show less



American Public Health Association

• United States
• Non-profit Organizations
• 100 - 200 Employee

• Human Resources Assistant (temporary)

  • Jan 2012 - Mar 2012

  My responsibilities as a Human Resources Assistant consisted of the following:Obtained and compile demographic information from resumes and on-line applications into a detailed spreadsheet for HR Director via Excel.Prepared emails to applicants on the status of their resume/applications via Outlook.Compile employee information for EEOC audit.

• Jr. Editorial Assistant (temporary)

  • Sep 2011 - Dec 2011

  My responsibilities as a Jr. Editorial Assistant consisted of the following:Provided in-house and client technical support by editing manuscripts, tables, figures and charts on custom-developed software and system packages.Initiate production on manuscripts for the monthly publication.Received and answered incoming calls and emails from authors regarding the status of their manuscript submission. Researched and prepared statistical reports upon request via Excel. Processed all copyright and authorship forms.Updated author demographics upon request.Prepared emails and editorial reminders to various editors regarding issues and status with manuscript via Outlook. Show less



American Insurance Association

• United States
• Insurance

• Administrative Secretary

  • Oct 2001 - Nov 2010

  •Prepared various presentations and handouts via Microsoft Powerpoint. •Typed various legal documents, newsletters, memos, letters and E-Filing submissions from rough draft to final format via Microsoft Word. •Tracked travel and committee expenditures via Microsoft Excel. •Made foreign and domestic travel arrangements for the VP and 5 other attorneys. •Kept daily itinerary via Microsoft Outlook. •Updated and track committees and its members via AIA membership database and Microsoft Access. •Prepare and send out emails to committee members regarding upcoming meetings, webinars and conference calls on a daily basis via Outlook. •Track all new and old legislative and regulative laws on the bill track system. •Coordinate in and out of state meetings. Making hotel, airline and conference room accommodations. Ensuring all contracts were signed and detailed information was accurate according to request. •Posted all pertinent information to AIA website for members on a daily basis using the CMS Rhythmx Program. •Perform back up receptionist duties once a week supporting the entire staff using the Shortel Phone System. Show less



National Association of Home Builders

• United States
• Construction
• 300 - 400 Employee

• Administrative Secretary

  • Aug 1999 - Oct 2001

  My responsibilities as an Administrative Secretary consisted of but not limited to the following: •Served as back up for division phones, answering all calls effectively, efficiently and courteous. •Processed credit card charges and certification checks for the Builder Services Division (BSD) and various councils within. •Updated all address changes, payment history and other vital information, as needed in the membership database. •Prepared monthly budget report of all revenue and expenditures for the BSD. •Prepared daily/monthly absences for BSD, ensuring that each morning an itinerary is sent, via email, to all division staff. •Prepared and send out monthly mass mailings to various locals within NAHB councils and researched all address discrepancies and make changes as needed. •Researched all accounts receivable errors and correct them when needed. •Prepared memos to other administrative personnel on activities and meetings within BSD. Show less