Admissions & Enrollment Manager

• Mar 2023 - Present

School Registrar

• Jan 2019 - Mar 2023

Elementary School Secretary

• Aug 2018 - Jan 2019

Building Clerk

• Aug 2017 - Aug 2018

Administrative Assistant

• Mar 2017 - Sep 2017

• Provided backup support for reception in answering telephones, greeting clients and receiving shipping or messenger deliveries • Provided assistance in mail distribution, shipping, arranging for messengers and preparation express mail packages • Assisted in office management operations such as ordering/stocking supplies, maintaining the company and parking calendars, notifying building management of employee terminations and new hires, activate or deactivate key fobs for building access. • Assisted in the preparation and distribution of monthly reports and quarterly performance reports including printing, assembly and binding • Assisted in the preparation of client correspondences and assemble materials for mailings to clients • Assisted in the planning and organization of in-office meetings • Maintained client permanent files • Scanned Documents and saving to client files Marketing Administrative support under the supervision of the Marketing Department Administrative Assistant will back up the Marketing and Sales Assistant with the following items: • Assisted in the preparation of physical mailings to prospective clients, clients and referral sources • Assisted with the sending of client and marketing emails when necessary • Assisted with the preparation, production and assembly of prospect and client meeting materials • Maintained sufficient inventory levels and organization of production room with regards to prospect materials • Assisted with the preparation, production and assembly of manager search books • Assisted with CRM system; which includes inputting contact information in the CRM database as directed by the Marketing Department. May assist in preparing mailing lists from the CRM database • Assisted in the administration of marketing events (internal and external) • Assisted with client login and online access for all users • Assisted with the new client set-up process • Supported the Marketing and Sales Departments on other duties as assigned Show less

Consumer Marketing Administrative Assistant

• Mar 2016 - Mar 2017

Manage complex levels of calendar scheduling, travel arrangements and extensive expense reports. - Maintain a high level of confidentiality in all matters. - Ensure client contracts are reviewed, processed and logged by breaking down various budgets to ensure teams monetary balance and value. - Update client website with various forms of product information, photos, and press releases following strict instructions from the client and team. - Handle complex travel arrangements and provide detailed travel itineraries. - Create detailed documentation and presentations using Microsoft Office 2007 including working with complex charts, PowerPoint presentations, and detailed Excel spreadsheets with formulas and charts. - Arrange onsite and offsite meetings both in state and out for participants of 25 or more, ensuring that lunch and or various video, web, and conference equipment is set-up and working for all meeting participants. - Extensive work with senior level management to prepare documents and ensure timely meeting attendance. - Set-up very detailed and high level executive meetings with high attention to material prep, food allergies room set-up along with providing last minute requests or changes to materials. - Maintain detailed personal calendar for executives as well as run personal errands, handling all with complete discretion. - Assist Office Services with the set-up of new employees and work with MIS to set-up computer and software equipment. - Process of extensive e-blasts to various clients, media and consumers showcasing our clients products and services. - Mentor new administrative staff that come to the company, providing advice, direction and training on how to best assist teams. Show less

Office Manager

• May 2012 - May 2016

• Provides exceptional support to the Principal, administrators, and teaching staff in an effective and timely manner. • Ensures the school is in compliance and meets all deadlines, requirements, per CPS requirements (ODA, FIMS, SIM, etc.) • Interacts frequently with staff, parents, students, instructors, visitors and community members. • Manage Campus specific budget GL Category Coding • Expert for IMPACT, the student management system, Paylocity payroll system, Web Portal purchasing system, PowerSchool/PowerTeacher/PowerLunch, and gradebook. • Facilitates the ordering and receiving supplies for the office/school supplies, furniture, and curriculum (purchase order process) • STLS Liason • Process accounting transactions for assigned areas of responsibility, which include, but is not limited to, accounts payables/receivables, payroll, cash management, cash receipts, bank reconciliations, and petty cash. • Prepare and process payroll for all staff members including staff reimbursement • Facilitate registration and the enrollment process for families with newly enrolled, returning or transferring students • Receive and compile periodic reports involving payroll, various funds and account ledgers • Check and approve daily attendance submitted by teaching staff • Assist with internal, state, and all other authorized audits • Prepare and type a variety of original correspondence, newsletters and reports as directed by the school principal • Perform administrative duties (answer and place phone calls, open/sort mail, greet and direct visitors to appropriate location). • Manage email communication, school calendars, and scheduling functions for the campus • Performing other duties and task as assigned • State lunch process and procedures • After school coordinator Show less