Accounts Payable Clerk

• Jan 2022 - Present

Accounting Coordinator

• Apr 2021 - Jan 2022

• Verify accuracy of invoices for over 15 vendors, research discrepancies, and facilitate prompt payment utilizing 3-way match processes. • Upload and post invoices through Viewpoint and InSite. Create and post accruals for invoices not yet approved for payment or not yet received for the month. • Assist in month end processes. • Reconcile monthly vendor statements and transactions. • Compile sales tax information for CPA firm. • Assist Sr. Accountants with credit card… Show more • Verify accuracy of invoices for over 15 vendors, research discrepancies, and facilitate prompt payment utilizing 3-way match processes. • Upload and post invoices through Viewpoint and InSite. Create and post accruals for invoices not yet approved for payment or not yet received for the month. • Assist in month end processes. • Reconcile monthly vendor statements and transactions. • Compile sales tax information for CPA firm. • Assist Sr. Accountants with credit card reconciliation, contact vendors for Conditional and Unconditional waivers and other duties as needed. • Perform Admin. Assistant/Receptionist role when needed. Helped train new employee in the job functions. Show less • Verify accuracy of invoices for over 15 vendors, research discrepancies, and facilitate prompt payment utilizing 3-way match processes. • Upload and post invoices through Viewpoint and InSite. Create and post accruals for invoices not yet approved for payment or not yet received for the month. • Assist in month end processes. • Reconcile monthly vendor statements and transactions. • Compile sales tax information for CPA firm. • Assist Sr. Accountants with credit card… Show more • Verify accuracy of invoices for over 15 vendors, research discrepancies, and facilitate prompt payment utilizing 3-way match processes. • Upload and post invoices through Viewpoint and InSite. Create and post accruals for invoices not yet approved for payment or not yet received for the month. • Assist in month end processes. • Reconcile monthly vendor statements and transactions. • Compile sales tax information for CPA firm. • Assist Sr. Accountants with credit card reconciliation, contact vendors for Conditional and Unconditional waivers and other duties as needed. • Perform Admin. Assistant/Receptionist role when needed. Helped train new employee in the job functions. Show less

Accounting/Inventory Clerk

• Jan 2019 - Apr 2020

• Performed data entry of new builds/repairs/junking of rod pumps in company’s tracking system to help customers assess pump productivity, meet invoicing criteria, and provide overall support with a focus on company’s goals. • Researched customer information in SAP/WAP to obtain necessary information for shop to understand returned pumps history as well as repair needs. • Created and received 99% purchase orders. Researched inventory issues. • Requested customer price list updates as… Show more • Performed data entry of new builds/repairs/junking of rod pumps in company’s tracking system to help customers assess pump productivity, meet invoicing criteria, and provide overall support with a focus on company’s goals. • Researched customer information in SAP/WAP to obtain necessary information for shop to understand returned pumps history as well as repair needs. • Created and received 99% purchase orders. Researched inventory issues. • Requested customer price list updates as well as entering necessary information to obtain new part numbers. • Aided company inventory specialist and location manager in physical inventory for two warehouses and researching discrepancies. Show less • Performed data entry of new builds/repairs/junking of rod pumps in company’s tracking system to help customers assess pump productivity, meet invoicing criteria, and provide overall support with a focus on company’s goals. • Researched customer information in SAP/WAP to obtain necessary information for shop to understand returned pumps history as well as repair needs. • Created and received 99% purchase orders. Researched inventory issues. • Requested customer price list updates as… Show more • Performed data entry of new builds/repairs/junking of rod pumps in company’s tracking system to help customers assess pump productivity, meet invoicing criteria, and provide overall support with a focus on company’s goals. • Researched customer information in SAP/WAP to obtain necessary information for shop to understand returned pumps history as well as repair needs. • Created and received 99% purchase orders. Researched inventory issues. • Requested customer price list updates as well as entering necessary information to obtain new part numbers. • Aided company inventory specialist and location manager in physical inventory for two warehouses and researching discrepancies. Show less

Operations Manager

• Nov 2003 - Nov 2018

• Developed and maintained customer relationships for national and local accounts in the agricultural, manufacturing, oil, and other industries. • Onboarded, instructed and supervised over 15 employees in inside sales/purchasing and warehouse departments. Directed order management processes. • Increased on-time delivery from 80% to 90-95% and maintaining customer contractual standards. • Led CSR department and assisted on a day to day basis by processing… Show more • Developed and maintained customer relationships for national and local accounts in the agricultural, manufacturing, oil, and other industries. • Onboarded, instructed and supervised over 15 employees in inside sales/purchasing and warehouse departments. Directed order management processes. • Increased on-time delivery from 80% to 90-95% and maintaining customer contractual standards. • Led CSR department and assisted on a day to day basis by processing customer po’s and other order entry duties as needed. Managed web orders • Worked with freight carriers to facilitate best shipping rates and practices. • Organized warehouse shipping and receiving processes as well as performing duties as necessary. • Collaborated with suppliers in efforts to design rebate programs and maximizing branch margins. Confirmed branch rebates were correctly reflected in monthly financial statements. Rectified issues between suppliers and corporate. • Approved and resolved 100% branch payables utilizing 3-way match. Issued debits as necessary and provided details to corporate AP to resolve other issues facilitating prompter payments to vendors. • Maintained accounts receivable including running Excel reports utilizing PeopleSoft, reconciling accounts, contacting customers regarding payment status and decreasing DSO by 10-15 days. • Gained sales and use tax knowledge allowing for 100% compliance with corporate record keeping requirements. • Implemented process for first customer prepay in company history. Trained new corporate bookkeepers assigned to account. Generated monthly statements and reconciliations for $3.5M+. • Utilized Kronos to accurately provide payroll department with timekeeping information • Grew safety audit scores from 50% to 95% within corporate implementation of tracking. • Cash handling responsibilities. Show less • Developed and maintained customer relationships for national and local accounts in the agricultural, manufacturing, oil, and other industries. • Onboarded, instructed and supervised over 15 employees in inside sales/purchasing and warehouse departments. Directed order management processes. • Increased on-time delivery from 80% to 90-95% and maintaining customer contractual standards. • Led CSR department and assisted on a day to day basis by processing… Show more • Developed and maintained customer relationships for national and local accounts in the agricultural, manufacturing, oil, and other industries. • Onboarded, instructed and supervised over 15 employees in inside sales/purchasing and warehouse departments. Directed order management processes. • Increased on-time delivery from 80% to 90-95% and maintaining customer contractual standards. • Led CSR department and assisted on a day to day basis by processing customer po’s and other order entry duties as needed. Managed web orders • Worked with freight carriers to facilitate best shipping rates and practices. • Organized warehouse shipping and receiving processes as well as performing duties as necessary. • Collaborated with suppliers in efforts to design rebate programs and maximizing branch margins. Confirmed branch rebates were correctly reflected in monthly financial statements. Rectified issues between suppliers and corporate. • Approved and resolved 100% branch payables utilizing 3-way match. Issued debits as necessary and provided details to corporate AP to resolve other issues facilitating prompter payments to vendors. • Maintained accounts receivable including running Excel reports utilizing PeopleSoft, reconciling accounts, contacting customers regarding payment status and decreasing DSO by 10-15 days. • Gained sales and use tax knowledge allowing for 100% compliance with corporate record keeping requirements. • Implemented process for first customer prepay in company history. Trained new corporate bookkeepers assigned to account. Generated monthly statements and reconciliations for $3.5M+. • Utilized Kronos to accurately provide payroll department with timekeeping information • Grew safety audit scores from 50% to 95% within corporate implementation of tracking. • Cash handling responsibilities. Show less