Experience

Ardent Eagle Solutions

• United States
• Defense & Space
• 1 - 100 Employee

• Administrative Specialist II

  • Dec 2018 - Present



Contract work

• United States
• 1 - 100 Employee

• Executive Assistant & Operations Manager

  • Mar 2017 - Dec 2018

  Executive Assistant & Operations Manager• Provide executive assistance to chief officers and VP’s• Calendar management and meeting coordination• Coordinate travel arrangements including air, hotel, and car rental• Prepare PowerPoint presentations, Excel spreadsheets, Word documents, agendas, itineraries, letters, etc.• Review and update global Revenue data utilizing Salesforce & Smartsheet• Complete and submit expense reports in Concur for executives; approve staff expense reports in Concur• Create purchase orders• Coordinate site event planning and support social functions and meetings; catering orders, arranging venues, etc.• Conference registrations and payments for multiple executives• Create and program multiple industry surveys (US & Global) utilizing ReView Platform software:Assist with finalizing survey Questionnaire; program data and set up skip logic in ReView platform; prepare eShots/invitation lists; test and launch surveys (US, Canada, & United Kingdom)• Heavy project management utilizing D-Tools (Proposal, System Design & Project Management Software)• Order & maintain office supplies and beverage service for entire site• Submit purchase requisitions and invoices through ERP system for office supplies and on behalf of other departments• Assist Human Resources with orientation preparation for new hires• Maintain positive relationships with internal and external stakeholders• Front Desk coverage



Mental Health Partners

• United States
• Mental Health Care
• 100 - 200 Employee

• Executive Assistant

  • Jul 2013 - Jun 2016

  • Calendar and meeting coordination for CMO, Assistant Medical Director and Nursing Director• Assisted Human Resources with the recruiting/hiring/orientation process for new staff, including scheduling interviews with Prescribers, making copies for interview packets, setting up shadow shifts with existing staff, reserving conference rooms, lunch reservations, catering, and liaison with Credentialing department• Scheduled and attended bi-monthly Medical team meetings with MHP prescribers – included creating agendas, making copies of handouts, setting up food/beverages, & taking meeting notes for the CMO• Event planning for both large and small internal and external events, including recruitment and training of volunteers, setting up contracts for meeting space rental, hotel reservations, catering, A/V set up, handouts, etc.• Compiled data and prepared Excel spreadsheets, PowerPoint presentations & organizational charts• Served as point-of-contact for internal and external communications, and liaison with other departments• Managed and tracked projects and deadlines for the Director of Community Services and Trauma-Informed Care• Coordinated travel arrangements including air, hotel, ground transportation, etc.• Collected, tracked and submitted monthly reports to partner agencies in Longmont and Boulder• Maintained two Purchasing credit cards and reconciled monthly receipts• Completed and submitted purchase requisitions, check requests, expense reimbursement and travel reimbursement forms• Monitored and ordered office supplies, books, and gifts for CMO and Medical team• Prepared agendas, scheduled guest speakers, set up webinars, typed meeting minutes and tracked action items for the Cultural Awareness Responsiveness Team and the Trauma-Informed Care Workgroup• Scheduled and organized internal and external trainings, workshops and work group meetings, including technology set up, room reservations, catering, special equipment and supplies



University of Minnesota

• United States
• Higher Education
• 700 & Above Employee

• Executive Office & Administrative Specialist

  • Nov 2004 - Mar 2012

  Provided executive assistance to the State 4-H Program Leader and Assistant Director in program planning, development, implementation and evaluation:Managed electronic calendars in Outlook and Gmail for multiple staff membersArranged meetings, reserved meeting space, set up technology/equipmentTravel arrangements (airfare, hotel, car rental, ground transportation, driving directions)Assembled data, prepared budget reports and wrote business correspondenceSet up contracts with external consultants in EFS (Peoplesoft) and paid contract invoices upon receiptReceptionist as needed for full coverage of main office Provided support to the 4-H Program Leadership Team; scheduling and coordination of meetings, set up technology for webinars, scheduled conference calls, prepared agendas, and coordinated off-site staff retreatsPublished the 4-H Administrative Weekly e-newsletter on-line utilizing UThink blog platformProofread and/or edited business correspondence, Powerpoint presentations, etc.State Arts-In Program – Registration/Project Coordinator and administrative support to Director:• Tracked and processed all registration forms, health forms and program fees• Effectively managed multiple spreadsheets and produced budget reports• Prepared deposits for approximately $37,000 in registration & costume fees• Processed professional service contracts and expense reimbursements for paid staff• Reconciled all credit card purchases required to run the program via the University’s Enterprise Financial System (EFS