Experience

Job Service Middle East FZE

• United Arab Emirates
• Packaging and Containers Manufacturing
• 1 - 100 Employee

• Human Resources Officer

  • Jul 2018 - Present

  As leaders in the Industrial Packaging Manufacturer industry for more than 10 years, we have acquired unmatched experience in the field. We are working with companies of all sizes and provide products to wholesalers and dealers worldwide. We enjoy putting our minds together to deliver quality goods that adhere to the highest standards and that exceeds most expectations. Business Development Office Management HR Administration Employee Engagement Well versed with UAE Labour Legislation Development, implementation, and compliance of systems and procedures relevant to production, operations and warehousing aligning with the company’s ISO quality management systems Implement human resources by providing human resources services, including end to end recruitment, health and welfare benefits, training and development, records management, safety and health and employee relations Handling end to end HR Execution - Operations Show less



GCC Solutions

• United Arab Emirates
• International Trade and Development
• 1 - 100 Employee

• Office Manager/PA

  • Dec 2017 - Jun 2018

  • Communicate with Government public services when necessary • Responsible for posting JOB Adverts through LinkedIn, Dubizzle, Indeed & other Job Portal sites • Making phone calls & conducting phone interviews with prospective candidates who are eligible • Established & maintained HR-related employee files while exercising a high level of confidentiality. • Ensure company licensing & government permits are current and processing renewal applications • Visit/Coordinate with Immigration & embassy for documents verification and attestation • Liaising and assisting clients with the renewal of company license and other documents • Maintain various & confidential documents of the clients (Passport & visa, Government documents, Legal documents, Bank Account details, employee’s documents, tenancy contract etc.) • Understanding the requirement of the client and ensuring a detailed job description is drafted • Responsible for controlling, filing, sorting & retrieval of electronically stored or hard copy documents produced by operations/legal team in a timely & accurate manner • Building own database of clients and contacts • Coordinating and follow-up with government entities for the status of applications • Generating, maintaining, filing and constant regular updating of invoices, shipping documents, local and international purchases. • Manage and coordinate calendars of the Managing Director • Assisting the Managing Director with daily administrative tasks • Booking and organizing travel arrangements (hotel, flight, car rental etc.) • Managing calendar and organizing business meetings and appointments • Monitor the expiry dates of visas, labour cards, health cards, Trade License & CEC and start working on the renewal paperwork and inform the same to the PRO • Manage petty cash and keep accurate records and receipts for expenditure on a monthly basis • Organization of the documents on the server • Arrange Medical Insurance Cards for all employees and clients Show less



Aver Solutions

• United Arab Emirates
• Industrial Automation
• 1 - 100 Employee

• Administration Executive

  • Apr 2016 - Jul 2017

  • Managing & maintaining staff personal records, Flight tickets, Health cards, Handling visa, labour card applications, Dependants & Passport management • Act as PRO of the company, In-charge for renewals such as Insurance (Travel, TPL, Workmen, Fire & Lighting), Post Box, Jafza VIP card, PAC, TAC & other Jafza access card, Lease & Licenses and Dubai custom registration • Coordinate w/ Imdaad, Dubai port custom, Trakhees/PCFC & Civil Defence on office related issues • Preparing job adverts, liaise with the Operations Manager in recruiting staff which involves developing job descriptions, checking application forms, short listing & selecting candidates • Maintained confidential records and files. Arrange and coordinated travel plans • Working closely with various departments such as Projects, Sales, Purchasing & Operations • Preparing cash journals so that all items are recorded in the correct accounting periods. • Preparing outstanding list of Debtor, making Payment follow-up and updating accounts • Contacted vendors regarding invoicing issues, payment problems and discrepancies • Checking Purchase, Invoices to Delivery Notes • Ensuring all invoices are validated against relevant purchase orders • Reconciliation of Bank Statement at the end of month • Handled office inventories, made check payment to vendors & manage TT (Telex transfer) transfer • Handling shipment document which include commercial invoices, packing list & delivery advice • Tracking the consignment till it reaches to destination & informing delay/early reaching of consignment to customer with reason • Preparing documentation such as Packing List, Invoice and Delivery advice • To maintain coordination between related department • Follow up for parties PO & dispatching goods accordingly. Quotations, liaising w/ agents & get rates • Handling /supervising all stock Dept/ Warehouse activities. Maintaining records of outgoing /incoming materials and checking despatch documents if accurate. Show less



Archean Group

• India
• Chemical Manufacturing
• 1 - 100 Employee

• HR/Admin Executive

  • Dec 2012 - Dec 2015

  Answers correspondence through emails, attending telephone calls, handling issues and respond to requests of information or refer the matter to the appropriate dept. Setting up Conference Calls Maintain HR records by maintaining employees personal file both in hard copy and electronically, offer letter, employment contract, tracking vacation/sick leave & organizing staff travel arrangement Prepare all HR certificates, circulars, memos, reports, employee turnover, absenteeism etc. Ensures all utility bills such as Dewa, Etisalat and Du bills are paid on monthly basis. Arrange hotel bookings/travel/visa, Schedule meetings & appointments for the Executives & guest Ensure all visa, labour permits, company P.O box and licenses are up to date Managing independently for all employees visa processing, visa renewals, visa cancellation, processing, submission, coordination, collection and approvals in DMCC /Jafza immigration Handle online request through Jafza/DMCC Portal, renewal of License & Lease &Access Cards Managing petty cash transaction, office purchasing supplies, office pantry &stationery requests. Act as EVP’s Personal Assistant, handling his personal & business travel, scheduling meetings & appointments, travel expense, hotel arrangements, travel insurance, credit card payment, int’l visa renewal such as Schengen visa, South Africa, Morocco, Turkey etc In charge for the renewal of all insurance such as motors, heavy equipment, vehicle, group medical insurance, workmen compensation &3rd party liability (DMCC/Jafza) Well versed with complete procedure of leasing/renewing/documentation required for leasing units Passing Journal entries for sales, purchase and other expense invoice and cash book entries, cheque issued & preparing payment voucher. Ensure the availability of funds before issuing cheques Verifies items billed against items ordered and received and reconciles differences through follow-up Handling & writing checks for payment & doing bank recon Show less



Urban Vision (Planners.Architects.Consultant)

• Manama, Bahrain

• Executive Secretary

  • Mar 2011 - Dec 2012

   Performed general office duties, admin, secretarial & acctg task.  Handling day-to-day general correspondences like letters, faxes, phone calls, emails etc and efficiently managing proper and accurate records of incoming/ outgoing communications.  Preparing staff agreement, memos, circular, reports and other administrative and accounting task.  Preparing regular monthly payments such as LMRA, GOSI, EWA, Telephone Bills & Staff Salary.  Coordinating w/ PRO for visa documentation communication.  Prepare cheque for payments and bank deposits.  Handled all activities in accounts payable & accounts receivables.  Having experience in BID/Tender Preparation.  Ability to work with the accounting software like Tally.  Prepares quotation, invoices & receipt, Follow up the clients regarding the payment/status.  Handled tasks of reviewing payment & monthly invoices.  Responsible in updating collectibles for Infrastructure and Architectural project, monitoring individual accounts.  Prepares Fees Proposal, client appointing & acceptance letter for client and responsible in updating list of project.  Responsible in updating clients/contractors file & individual account.  Responsible for setting up documents control files for engineers & contractor and responsible of receiving, logging, filing & monitoring engineers/contractors document.  To update monthly project status report for infrastructure and architectural projects.  Ensure that all internally prepared drawings, hard copies & electronic messages are properly logged into the document control system and logged with the appropriate transmittal.  Coordinate with engineers & architects regarding the discrepancy of the drawing and other related documents and the status of the project.  Responsible & handled task in preparing documents for the renewal of Engineering office/company, Engineers & Architects license every year. Show less



UCA Group

• Mechanical Or Industrial Engineering
• 1 - 100 Employee

• Secretary cum Accounts Assistant

  • Jul 2009 - Mar 2011

   Leading efforts across handling appointments, schedules of various meeting and information, making travel arrangements as required.  Keeping/Handling important files for the Director and Chairman  Handling day-to-day general correspondences like letters, faxes, Emails etc and efficiently managing proper and accurate records of incoming/ outgoing communications and files.  Assisted accounts receivables staff & accounts payable supervisor when required.  Preparing daily payment report, payment voucher, Journal Voucher & Other purchase.  Handled accounts receivables.  Ability to work with accounting software like e-Promis.  In charge of preparing and checking cheques for payments.  Responsible in updating vendor files and handling activities in accounts receivables.  Ensure the availability of funds with the accountant before issuing cheques.  Confirm the terms of payment with the vendor, accordingly make arrangements for payment  Efficiently managed every accounting tasks handled over by Finance Manager.  Prepared & maintain various supporting documents like bills, invoices, purchase order, receipts and bills payable.  Prepared sales invoice & various shipment related invoice.  Receive invoices from vendors, get them sanctioned and arrange for payments through cheque or bank transfer.  Ensured that all fund statements and monthly payments are billed on a monthly basis.  Reporting to the Executive Director & Chairman, All day to day Secretarial work, Co-Ordinate with other department like Sales Team, Purchase, Store, Service Center, Accounts, Electronics and Energy Divisions.  Correspondence, Quotation, Purchase Bills Entry, Monthly Stock Status Report, import purchase, Daily Delivery & Complaint Report, Follow up with Clients and Co-ordinate with Factory and all related day to day work.  Making travel arrangements, hotel booking and preparing documents for applying visa  Sending emails and inquiries to different countries related to our product. Show less



QUEDAN AND RURAL CREDIT GUARANTEE CORPORATION

• Accounting Clerk/Admin. Assistant

  • Sep 2004 - Jul 2009

   Prepares Loan Index schedule. Prepares monthly reports on purchase of office supplies.  Prepares Statement of Account, Loan Releases and submits inventory of Trade Receivables.  Prepares/consolidates Monthly collection reports.  Prepares Demand Letters for In-arrears and Past due Account.  Refers/endorses problematic accounts to the Remedial Accounts Officer.  Monitors Collection of Trade Receivables- Current Accounts.  Prepares monthly amortization & computed payments and Outstanding Loan Balance.  Performs collection using Provisional Receipts on an exceptional basis when the borrower is unable to pay directly to cashier  Evaluation of payments for those agencies who wants to avail/claim their incentives.  Maintains/prepares employee’s employment records/files of employees.  Monitors/processes leave credit balances on the application for Leave of Absence and leave card of employees.  Prepares report on consolidated on field office purchases/availments of services.  Pre audit of time cards.  Prepares monthly report on telephone, internet, water, fuel and electricity.  Coordinates and reconcile reports with accounts department. Show less