Experience

Alliance for Housing and Healing

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Executive Assistant

  • Mar 2019 - Present

  ● Assist Executive Director, Human Resource Manager and Development Director in all day to day activities including routine and advanced administrative tasks. ● Provide high-level administrative support to the Executive Director, in addition to coordinating and completing special projects and assignments.● Oversee the Executive Directors schedule. Continue to streamline the scheduling process for efficiency.● Support the Board of Directors and its committees, including coordinating meetings of the Board of Directors and its committees, maintaining board documentation, keeping minutes of meetings, preparing agendas, and preparing and distributing board packets.● Serve as a liaison between the Executive Director and senior-level management staff, members of the Board Directors, donors, and volunteers.● Participate in weekly senior leadership sessions and board meetings to stay apprised of strategies and projects and to spearhead follow up as needed.● Draft and design general correspondence, memos, charts, tables, graphs, agendas and minutes. Proofread copy for spelling, grammar, and layout, making appropriate changes.● Maintain quality filing and communications systems including electronic document management and archiving.● Manage all travel including booking flights and hotels and managing registration at events or meeting confirmations.● Screen incoming correspondence and phone calls in a wide range of areas requiring a thorough knowledge of procedures and policies of the Agency.● Collaborate with Housing Specialists on responses to client inquiries, grievances, complaints or appeals ranging from routine to moderate complexity.



The University of Texas Health Science Center at Houston

• Executive Assistant

  • Aug 2015 - Feb 2019

  Serve as main point of contact for Pediatric Surgery the Division of Pediatric Neurosurgery.Compose correspondence and memoranda; prepare graphs, tables, manuscripts, speeches, mass communications, reports and presentation materials. Assist with grant and contracts materials.Prioritize, schedule and maintain complex calendars and coordinate related arrangements in compliance within University policies and guidelines.Screen calls and emails and receive and direct visitors.Approve and coordinate purchases of office supplies and equipment.Assist with interviewing, orientation and scheduling of staff. Review personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensure the necessary approvals are secured.Provide approval of purchase requisitions based on established signature authority guidelines.Coordinate meetings and gatherings, room assignments, invite participants, and arrange refreshments and equipment as needed. Prepare and distribute meeting minutes.Manage and coordinate travel, purchasing, payroll, timekeeping for the division of Pediatric Neurosurgery.Attend regular meetings with marketing team and participate as required.Monitor open encumbrances. Monitor expenditures and provide reports on the budget status. Provide a comparison between actual and budget.Adjust budget dependent upon contract requirements.Prepare and submit budget transfers, budget journals, cost transfer memos. Process and manage all invoices from various vendors.Conduct monthly reconciliation and semi-annual financial assurance certification for all chart field strings (for both revenue and expenses) within the department.Oversee all aspects of the fellow interview process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines and prepare candidate ranking list.



Permian Premier Health Services

• Assistant To The Chief Financial Officer

  • May 2014 - Jul 2015

  Assisted the Chief Financial Officer with all communications both written and via telephone often with deadline pressure. Maintained CFO’s calendar and completed expense reports—planned and scheduled meetings, teleconferences and travel. Composed letters and statements.Transcribed correspondence and memoranda; prepared graphs; tables and manuscripts; prepared reports and presentation materials.Maintained and uploaded all contractual records and documentation such as receipt and control of all contract correspondence, contact information sheets, contractual changes, status reports and other documents for all projects.Served as a liaison between internal and external parties during contract development and negotiation stages.Prepared new consignment contracts reflecting new consignment levels.Generated reports on the current status of new/existing contracts.Completed and tracked all health plan credentialing and enrollment for practitioners/facilities. Served as a source of information regarding the status of contracting and credentialing activities.Overseen proper close-out of grants and contracts, including final financial reports.Monitored system information for alerts on licensing expiration.Ensured accurate submission of time and leave requests, and verified monthly payroll statements reflect submitted and approved time.Maintained all Revenue Cycle and Training Manuals for new hire orientation. Provided support to accounts payable and payroll as needed.



Duke University Medical Center

• Hospitals and Health Care
• 700 & Above Employee

• Medical Secretary

  • Sep 2008 - Feb 2014

  Ensured physicians’ productivity by maintaining calendars, professional meetings, conferences, teleconferences, and travel.Screened incoming telephone calls, record and transmit messages, record meeting discussions.Transcribed dictation, manuscripts, correspondence, planning, organizing, coordinating and controlling projects.Maintained office supply inventory by checking stock, anticipating needs, placing & expediting orders and verifying receipts.Maintained recordkeeping systems, office layout, department budget and personnel requirements. Prepared medical reports; patient history, operative notes, labs, referring provider information and physicians sign-off signature.Planned & coordinated luncheons and presentations for related on-and off site meetings.Reconciled assigned fund codes using SAP R/3.Processed travel and reimbursement forms.Completed purchase orders and procurement card clearing using Bank of America Works.Arranged referrals to other health care providers.



Physicians Billing Solutions

• United States
• IT Services and IT Consulting
• 1 - 100 Employee

• Transaction Posting Specialist

  • Nov 2007 - May 2008

  Reviewed documentation and invoices to identify contractual amounts, denials or payment adjustments that may require further review and approval prior to payment.Identified and matched the appropriate accounts for miscellaneous cash and ensure all payments were posted by established timeline.Processed and reconcile vendor statements, research and correct discrepancies, distributed all credits and overpayments.Provided reports requested by Supervision, Management, and accounting.Matched invoices to checks, obtained all signatures and distributed checks accordingly.Audited and processed credit card bills, code & post receipts, for preparation of daily bank deposits.



UMass Memorial Home Health and Hospice

• Medical Biller

  • Nov 2005 - Mar 2007

  Performed third-party billing for Home Health services. Some insurances include Humana, Aetna, United Health, and AIG. Interacted with physicians and assistants to ensure accuracy of detailed, specifically-coded information.Processed claim forms for submission to third-party insurers, ensuring completeness and correctness of all required data verifying insurance by referrals and supporting documentation. Reviewed and pursue third-party receivables including written and telephone follow-up with insurance carriers. Calculated and post payments referring to EOBs and using third-party guidelines and contracts. Send claims and various reports at lawyers' requests as necessary. Worked with case managers and clinicians to adjust authorization codes. Researched and appealed denied claims.Answered all patient or insurance telephone inquiries pertaining to assigned accounts.Set up patient payment plans and work collection accounts.Updated cash spreadsheets, and ran collection reports.