Svetlana Kukhtina
Office Manager at Watches World- Claim this Profile
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English Full professional proficiency
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Russian Native or bilingual proficiency
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Ukrainian Native or bilingual proficiency
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Experience
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Watches World
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Mexico
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Online Audio and Video Media
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Office Manager
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Sep 2022 - Present
• Overseeing general office operation. • Managing orders. • Facilitating outgoing and managing incoming parcels. • Producing reports and composing correspondence. • Creating presentations and other management - level reports. • Taking pictures of inventory. • Coordinating appointments and meetings and managing staff calendars and schedules. • Overseeing general office operation. • Managing orders. • Facilitating outgoing and managing incoming parcels. • Producing reports and composing correspondence. • Creating presentations and other management - level reports. • Taking pictures of inventory. • Coordinating appointments and meetings and managing staff calendars and schedules.
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Executive Assistant To Chief Executive Officer
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May 2019 - Sep 2022
Support to CEO Set up international sales meetings Prepare and edit correspondence, meeting notes, presentations and organizational charts Manage and maintain executives’ itineraries, reservations, expenses, and travel arrangements Work with multiple schedules to ensure executives attend essential meetings at major events Coordinate logistics for leadership meetings, sales all-hands meetings, and team off-sites Support to CEO Set up international sales meetings Prepare and edit correspondence, meeting notes, presentations and organizational charts Manage and maintain executives’ itineraries, reservations, expenses, and travel arrangements Work with multiple schedules to ensure executives attend essential meetings at major events Coordinate logistics for leadership meetings, sales all-hands meetings, and team off-sites
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Cargo Services Ltd.
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United Kingdom
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Import and Export
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1 - 100 Employee
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Executive Assistant
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Nov 2010 - Apr 2019
Support to CEO and CFO Set up international sales meetings Prepare and edit correspondence, meeting notes, presentations and organizational charts Manage and maintain executives’ itineraries, reservations, expenses, and travel arrangements Work with multiple schedules to ensure executives attend essential meetings at major events Coordinate logistics for leadership meetings, sales all-hands meetings, and team off-sites Support to CEO and CFO Set up international sales meetings Prepare and edit correspondence, meeting notes, presentations and organizational charts Manage and maintain executives’ itineraries, reservations, expenses, and travel arrangements Work with multiple schedules to ensure executives attend essential meetings at major events Coordinate logistics for leadership meetings, sales all-hands meetings, and team off-sites
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Standart Ltd.
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United Kingdom
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Retail Office Equipment
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Executive Assistant
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Jan 2010 - Oct 2014
Diary& calendar management Travel arrangements Supporting in local events, local communications Translation of documentation Assisting in negotiations. travels interpretation (English-Ukrainian-Russian) Managing Senior Executives visits/trips Diary& calendar management Travel arrangements Supporting in local events, local communications Translation of documentation Assisting in negotiations. travels interpretation (English-Ukrainian-Russian) Managing Senior Executives visits/trips
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Bank Of Nova Scotia, Calgary
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Canada
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Banking
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Head Of Finance Assistant
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Jul 2009 - Oct 2009
Update financial spreadsheets with daily transactions Prepare balance sheets Track and reconcile bank statements Create cost analysis reports (fixed and variable costs) Process tax payments Support monthly payroll and keep organized records Record accounts payable and accounts receivable Process invoices and follow up with clients, suppliers and partners as needed Provide administrative support during budget preparation Update financial spreadsheets with daily transactions Prepare balance sheets Track and reconcile bank statements Create cost analysis reports (fixed and variable costs) Process tax payments Support monthly payroll and keep organized records Record accounts payable and accounts receivable Process invoices and follow up with clients, suppliers and partners as needed Provide administrative support during budget preparation
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Visa Consultant
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Sep 2007 - Jun 2009
Document work Interviewing for visa process Assistance with the initial review and processing of visa applications Document work Interviewing for visa process Assistance with the initial review and processing of visa applications
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Tour Operator
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United Kingdom
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Travel Arrangements
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200 - 300 Employee
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Operations Project Coordinator
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Jul 2005 - Aug 2006
Cooperation with touristic agencies Accommodation search for visitors Tour organization and booking Cooperation with touristic agencies Accommodation search for visitors Tour organization and booking
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Education
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Grant MacEwan University, Canada
Bachelor's degree, Business Administration and Management, General -
Gorlivka State Pedagogical Institute of Foreign Languages
Masters, Germanic Languages, Literatures, and Linguistics