Experience

Oncternal Therapeutics

• United States
• Biotechnology
• 1 - 100 Employee

• Executive Assistant

  • Sep 2021 - Apr 2023

  San Diego, California, United States Provided support for 30 team members, but primarily to the company’s clinical, pre-clinical and regulatory staff and executives for a clinical-stage oncology company. Expertly oversaw and maintained multiple calendars for office executives. Collaborated with other support staff to ensure office tasks and staff are taken care of throughout the week. • Scheduled meetings for staff and executives; order catering when required. • Tracked progress of contracts, ensured correct procedure was… Show more Provided support for 30 team members, but primarily to the company’s clinical, pre-clinical and regulatory staff and executives for a clinical-stage oncology company. Expertly oversaw and maintained multiple calendars for office executives. Collaborated with other support staff to ensure office tasks and staff are taken care of throughout the week. • Scheduled meetings for staff and executives; order catering when required. • Tracked progress of contracts, ensured correct procedure was followed before allowing signature in DocuSign. • Organized and planned company team events. • Assisted in keeping the office adequately stocked with supplies and refreshments. Show less



Reneo Pharmaceuticals

• United States
• Biotechnology Research
• 1 - 100 Employee

• Office Manager

  • Feb 2018 - Sep 2021

  Irvine, California, United States Provided support for 11 office staff with the goal of providing optimal office operations for a pharmaceutical company. Oversaw the daily operations and schedules for colleagues and senior management. Effectively managed and maintained multiple calendars for office executives. Coordinated domestic and international travel. • Arranged meetings for staff, executives and quarterly Board of Director meetings; coordinated catering when required. • Monitored company cloud server, Egnyte, and… Show more Provided support for 11 office staff with the goal of providing optimal office operations for a pharmaceutical company. Oversaw the daily operations and schedules for colleagues and senior management. Effectively managed and maintained multiple calendars for office executives. Coordinated domestic and international travel. • Arranged meetings for staff, executives and quarterly Board of Director meetings; coordinated catering when required. • Monitored company cloud server, Egnyte, and updated the company website. • Ensured the office is well maintained and appropriately stocked with supplies and refreshments. • Greeted and assisted visitors, vendors and property management. Answered and screened calls; forwarded when appropriate. Show less



BayWa r.e. Wind, LLC

• United States
• Renewable Energy Semiconductor Manufacturing
• 1 - 100 Employee

• Assistant Office Manager

  • Oct 2015 - Feb 2018

  Greater San Diego Area Productive Assistant Office Manager overseeing office staff and ensuring optimal office operations for a project development company. Significant experience in staff management with diverse personalities and backgrounds Daily use of Microsoft Office software programs: Outlook, Word and Excel Effectively coordinate travel arrangements for the CEO and other members of staff Provide excellent support to the CEO with a wide array of tasks ranging from the day-to-day to last minute… Show more Productive Assistant Office Manager overseeing office staff and ensuring optimal office operations for a project development company. Significant experience in staff management with diverse personalities and backgrounds Daily use of Microsoft Office software programs: Outlook, Word and Excel Effectively coordinate travel arrangements for the CEO and other members of staff Provide excellent support to the CEO with a wide array of tasks ranging from the day-to-day to last minute requests Provide Notary services for the office's many real estate contracts Responsible for website updates, such as press releases, new projects and completed projects Organize and plan multiple company outings throughout the year Arrange and coordinate the company's annual trade show attendance and participation at AWEA Send checks on a weekly basis to vendors and landowners Create FedEx shipments and send letters via regular mail or certified Oversee office supply inventory; responsible for ordering more when necessary Show less



Pelican Expression Technology®

• United States
• Biotechnology Research
• 1 - 100 Employee

• Commercial Operations Representative

  • Dec 2009 - Sep 2015

  Efficiently managed the e-commerce division of Pfenex, as well as provided administrative support for senior management. Successfully established and implemented appropriate work processes, procedures and documentation to enable commercial product transactions Ensured day to day continuity and timely response for all commercial product transactions and inquiries Managed interactions with multiple external supply partners Developed and implemented brand awareness and revenue… Show more Efficiently managed the e-commerce division of Pfenex, as well as provided administrative support for senior management. Successfully established and implemented appropriate work processes, procedures and documentation to enable commercial product transactions Ensured day to day continuity and timely response for all commercial product transactions and inquiries Managed interactions with multiple external supply partners Developed and implemented brand awareness and revenue growth strategies for key products Coordinated 10-15 trade shows and conferences on an annual basis. Organized special promotions and oversaw shipments of all booth, marketing materials and other supplies as needed. Participated as booth personnel and representative at appropriate conferences. Created and effectively launched a company wide award system to show appreciation for fellow colleagues Updated two company websites with press releases, products and any new information about the company Arranged travel for senior management: flights, hotels and transportation Interviewed coworkers for monthly company newsletter Arranged meetings and coordinated catering Back up for shipping manager and purchasing administrator Show less



Nanogen, Inc

• Receptionist/HR Assistant

  • Jul 2008 - Jun 2009

  Managed front desk and provided administrative and staffing support for the HR department of this biotech company specializing in advanced diagnostics. Received and directed visitors, employment applicants, and vendors Answered multiple phone lines; handled special/conference calls, and paging system Maintained postage equipment and supplies, processed mail and Federal Express shipments Scheduled meetings using Microsoft Outlook; coordinated catering as needed Coordinated… Show more Managed front desk and provided administrative and staffing support for the HR department of this biotech company specializing in advanced diagnostics. Received and directed visitors, employment applicants, and vendors Answered multiple phone lines; handled special/conference calls, and paging system Maintained postage equipment and supplies, processed mail and Federal Express shipments Scheduled meetings using Microsoft Outlook; coordinated catering as needed Coordinated T.G.I.F. parties and other company events; manage associated budgets Maintained employee Spot Awards program Prepared orientation materials for new employees Supported recruitment process by processing resumes, scheduling interviews, making travel arrangements, and closing out staffing files Supported EEO program by processing Applicant Surveys, maintaining Applicant Log, and updating EEO binder. Show less



Paramount BioSciences

• Biotechnology Research
• 1 - 100 Employee

• Administrative Assistant/Receptionist

  • Jul 2007 - May 2008

  Provided administrative support and managed front desk for this global pharmaceutical development and healthcare investment firm. Transcribed confidential emails and meeting reports for the Vice Chairman Prepared expense reports for the Vice Chairman and multiple CEO's Assisted with travel arrangements for the Vice Chairman Served as backup for the Office Manager/Assistant to the Vice Chairmanduring her absences Generated service related tickets through onsite building… Show more Provided administrative support and managed front desk for this global pharmaceutical development and healthcare investment firm. Transcribed confidential emails and meeting reports for the Vice Chairman Prepared expense reports for the Vice Chairman and multiple CEO's Assisted with travel arrangements for the Vice Chairman Served as backup for the Office Manager/Assistant to the Vice Chairmanduring her absences Generated service related tickets through onsite building maintenance Answered multiple phone lines, screened and directed calls, and coordinated conference calls Received visitors, processed mail, and coordinated catering for meetings Inventoried and ordered supplies Show less



Regus

• Luxembourg
• Facilities Services
• 700 & Above Employee

• Receptionist

  • Sep 2005 - Apr 2007

  Managed Reception area for Executive Suite offices Answered multiple phone lines for over 60 different executive companies Received and dispatched deliveries; sorted and distributed mail Greeted and directed clients and guests of clients Reserved meeting rooms, ordered catering, and set up video conferences for Executive meetings