Experience

ProTom International Radiance 330 Proton Therapy System

• Manager, Technical Services

  • Nov 2016 - Present

  Provides administrative expertise, knowledge, organization, coordination and support for Executive Management and senior leadership in the Engineering, Clinical Integration, Systems/Software Engineering, Physics, Quality, Finance, Human Resources and Information Systems departments. Provides administrative expertise, knowledge, organization, coordination and support for Executive Management and senior leadership in the Engineering, Clinical Integration, Systems/Software Engineering, Physics, Quality, Finance, Human Resources and Information Systems departments.



Oracle

• United States
• Warehousing
• 1 - 100 Employee

• Executive Assistant

  • Oct 2014 - Oct 2016

  Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes guests and and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Prepares reports by collecting and analyzing information. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Contributes to team effort by accomplishing related results as needed. Show less



ProTom International

• United States
• Medical Equipment Manufacturing
• 1 - 100 Employee

• Executive Assistant

  • Aug 2012 - Oct 2014

  Schedules and organizes complex activities to include travel arrangements, conferences, meetings and departmental activities Coordinates all logistical aspects of internal meetings and client presentations, including researching and securing meeting time and venue, arranging meals and equipment, assisting clients/guests with hotel options, etc. Manages calendar for senior leadership team Serves as liaison/point of contact with internal and external customers Assists in the coordination of equipment delivery to client, 3rd party, corporate sites Produces power point presentations for internal and external use as requested by SVPs. utilizing content provided by SVP, as well as utilizing own initiative to research/solicit content appropriate to presentation objective. Handles confidential and non-routine information Manages administrative work flow for senior leadership utilizing core technology applications, including Microsoft Word, Excel, PowerPoint, and SharePoint Researches administrative issues and provides summary and recommendations for action or resolution Collaborates with corporate staff with particular focus on purchasing, accounts payable/receivables, administration and human resources. Show less



American Science & Engineering (AS&E)

• Executive Assistant

  • Jun 2011 - Aug 2012

  Assisted the Senior Vice President of Engineering and Senior Vice President of Advanced Logistics in all administrative duties where assignments were confidential or complex Managed the coordination of meetings, conference calls, domestic and international travel, and multi-currency expense reporting Assisted in the opening of the Company’s branch office in the Middle East including the process of applying for branch registration, residence and work visa processing Prepared PowerPoint presentations, reports, spreadsheets, charts and graphs, meeting minutes and other correspondence as needed Provided back up support to the office of the Chief Executive Officer and Chief Financial Officer including long-term assignments Prepared presentation material for Board of Director meetings and quarterly earnings communications Show less



L-1 Identity Solutions

• Executive Assistant to the President

  • Nov 2009 - Feb 2011

  Managed and coordinated the President's calendar and workload, and ensured he was adequately prepared for each meeting and/or conference call Coordinated and scheduled travel domestically and internationally, including visa applications Evaluated and streamlined administrative processes within the organization Prepared and developed quarterly and annual presentation materials Managed and facilitated all audio-visual needs throughout the facility along with videoconference and web-based meetings with other offices Coordinated onsite and offsite events and activities for 200+ employees Provided support to Vice President of Human Resources and in-house Legal Counsel on confidential projects as needed Provided back up to other administrative assistants for Executive team needs Show less



WellPet LLC

• United States

• Executive Assistant to the CEO & CFO

  • 2004 - 2009

  Assisted in developing, facilitating, and maintaining a fully functional, efficient administrative system that supported the CEO and CFO while promoting the goals of the entire executive team Oversaw all office management tasks including Receptionist/Office Assistant supervision and worked closely with the landlord on any issues or needs for the office space Seamlessly coordinated and planned a large office move including overseeing all employee transitions, IT and server moves, and managing construction and vendors in new office location Maintained and coordinated constantly changing schedules of CEO, CFO and other executive staff using Microsoft Outlook Arranged all domestic and international travel arrangements for executives including private plane accommodations when requested Prepared and assisted in developing quarterly Board Meeting materials Maintained finance files on corporate information in addition to assisting CFO with execution of contracts and transactions as requested Processed all expense reports for executive team using Concur system and processed payments and tracked receipts for the American Express corporate credit card Managed and coordinated all onsite and offsite company executive meetings and employee events Handled extremely confidential information and documents efficiently and discreetly Show less



Fortis Investments

• Investment Management
• 1 - 100 Employee

• Sales and Marketing Administrative Associate

  • 2002 - 2004

  Assisted the Executive Vice President of Marketing and Client Services with administrative duties such as investment consultant database support, marketing research for the development of U.S. Sales territories, assistance in building the legal department's compliance manual Assisted Global Sales Executives with completing quality proposals, questionnaires, presentations and client reviews Provided analytical support to various members of the firm at all levels in order to produce peer universe and performance reports Published information to both a centralized intranet database and the Siebel CRM database to be used firm wide and worldwide Show less



Standish Mellon Asset Management

• United Kingdom
• Financial Services

• Marketing Administrative Associate

  • Jan 2000 - Jan 2002

  Coordinated all marketing communication material within tight deadlines, including answering proposals, questionnaires and sales inquiries Worked closely with institutional executive sales staff, investment professionals and various legal and financial departments within the organization to develop various marketing communication materials Maintained database of opportunities in sales tracking system Completed specialized administrative projects as necessary including travel to insurance conferences to assist Executive Sales Representative Show less



State Street Research

• Financial Services
• 1 - 100 Employee

• Senior Marketing Assistant

  • Jan 1999 - Jan 2000

  Assisted the institutional sales staff, investment professionals and various departments in the organization with administrative duties related to marketing Assisted the Marketing Manager in the writing and producing of high quality new business proposals for prospective institutional investment clients and consultants Assisted the institutional sales staff, investment professionals and various departments in the organization with administrative duties related to marketing Assisted the Marketing Manager in the writing and producing of high quality new business proposals for prospective institutional investment clients and consultants



MFS Investment Management

• United States
• Investment Management
• 700 & Above Employee

• Sales/Marketing Administrative Assistant - Institutional Investments

  • 1995 - 1999

  Administrative duties assisting the VP of Institutional Sales and staff Assisting in the production of reports and presentations Supported Marketing Manager in investment materials including submission and approval through the Compliance Department Assisted in completion of RFPs and Consultant Database updates on all institutional mutual funds Various additional administrative duties as needed Administrative duties assisting the VP of Institutional Sales and staff Assisting in the production of reports and presentations Supported Marketing Manager in investment materials including submission and approval through the Compliance Department Assisted in completion of RFPs and Consultant Database updates on all institutional mutual funds Various additional administrative duties as needed