Experience

The Natural Sapphire Company

• Retail Luxury Goods and Jewelry
• 1 - 100 Employee

• Administrative Assistant and Shipping Manager

  • Aug 2010 - Present

  -Greet all clients and visitors, ensuring that they received outstanding first impression of the company -Receiving incoming / outgoing packages and phone calls -Order the office supplies and shipping items -Perform routine clerical tasks such as mailing, copying and faxing, filing and scanning -Manage to prepare for the daily orders - print out labels, and make sure to go out all the orders -Check the quality control for the finished jewelry items before it goes out -Assist with salesperson and manager when they need help -Handling shipping of domestic and international orders via UPS, Fedex, DHL and local courier. -Control and direct the movement of packages from the preparation level to the delivery level -Resolve all shipping-related issues that may arise in the company -Run checks on already packaged orders to make sure that the proper labels, bar codes, and batch numbers are placed on them -Assist in checking inventory items and monthly shipping invoices -Collaborate with other departmental managers to ensure a free-flowing process -Make use of necessary computer software to check and track shipped orders at all times. -Able to multitask and carry out duties based on priorities. -Give feedback on how the unit is or has been faring to the company’s top management whenever it is needed -Pays attention to even the smallest of details when dealing with customers’ orders



World Food Programme

• Italy
• Non-profit Organizations
• 700 & Above Employee

• Procurement Assistant (Logistics and procurement)

  • Jan 2008 - Apr 2010

  -Extract, input, review for accuracy and file data from various sources in administrative, human resources, NFI procurement and other WFP systems;-Maintain and Update new Vendor Registrations, once in a two year-Initiate starting to process Request for Quotation/ Invitation to Bid/ Request for proposal/ Launch the e-tendering for the Non Food Items from Country office and Sub-offices.-Decide the lowest bid with good quality and get approval from the Country director followed by the UN rules and regulations-Add the datas in the WINGS II system and order final requests winning bid items from the vendor and make sure to distribute the items in a short period of time to associate CO or Sub-offices.-Consolidate sending emails with CO and Sub-offices in a daily routine-Assist with day-to-day administration of contracts with external contractors; check contractor's invoices against the goods and services provided and process payments with the Finance unit.-Track and monitors where the items are in good shape, when they deliver-Perform routine clerical tasks such as copying and faxing, filing and scanning-Provide information related to the above functions and exchange a variety of statistical information to related unit-Prepare administrative arrangement for training/workshop-Make travel arrangements to all the staffs travelling locally/ international with UN rules and regulations-Set up, classify and maintain files, initiate and modify automated transactions

• Office Assistant (Admin and HR department)

  • Oct 2005 - Dec 2007

  -Extract and input data from various sources in administrative, human resource, procurement, logistics and other WFP corporate systems; -Respond to a variety of enquiries from staff in the office and elsewhere in the Programme and supply readily available information from office files, databases or routine information by liaising with other offices as appropriate; -Update charts and tables utilizing graphic tools, design hard copy and computer resident forms;-Prepare a variety of material such as correspondence, basic reports and parts of larger papers; -Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for external use; -Assist in the preparation of administrative reports; draft routine correspondence; correct texts or data; -Add the candidates data in software for HR interviews and save the answer for the candidates.-Perform routine clerical tasks such as copying and faxing, filing and scanning-Make travel arrangements, request travel advances and prepare travel documentation -Receive telephone calls and office visitors and refer them to the appropriate source or reply personally to queries