Experience

Homebase / The Center for Common Concerns
• United States
• Public Policy Offices
• 1 - 100 Employee
• Contract Compliance & Reporting Manager

  • May 2022 - Present


Kennesaw State University

• United States
• Higher Education
• 700 & Above Employee

• Contracts Coordinator

  • Mar 2021 - May 2022

  KSU has grown rapidly in recent years. I was hired as the second employee in a new Contract Compliance department where I’ve documented processes & created training materials in addition to my contract management responsibilities. Key Achievement: Increased transparency for clients & reduced organizational risk by collaborating with my peer to standardize the process for requesting, creating & managing contract templates. Responsibilities & Tasks: Guide clients through complex processes; Identify stakeholders, obtain business requirements & approvals for contracts; Complete contract reviews in accordance with government contracting requirements; Obtain certificates of insurance & other documents from contractors; Maintain complete & accurate records; Create reports in Contract Lifecycle Management (CLM) system; Process reimbursement requests; Train new employees



City of Marietta

• United States
• Government Administration
• 200 - 300 Employee

• Administrative Assistant

  • Nov 2019 - Feb 2021

  Municipal government for a city of 60,000. I supported Facilities, Parks & Recreation, and Municipal Court staff. Key Achievement: Replaced paper files with electronic invoice review process & filing system. Responsibilities & Tasks: Received & processed invoices; Drafted & proofread documents; Prepared reports; Assisted defendants; Scheduled interpreters & other contractors; Managed time reporting for temporary staff Municipal government for a city of 60,000. I supported Facilities, Parks & Recreation, and Municipal Court staff. Key Achievement: Replaced paper files with electronic invoice review process & filing system. Responsibilities & Tasks: Received & processed invoices; Drafted & proofread documents; Prepared reports; Assisted defendants; Scheduled interpreters & other contractors; Managed time reporting for temporary staff



Allina Health

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Clinical Business Specialist

  • Apr 2018 - Oct 2019

  Allina is a nonprofit healthcare organization. I worked at the Woodbury, MN clinic where I supported continuity of operations & on-boarding of new specialties & staff even while the building was undergoing complete remodel. Key Achievement: Increased front desk productivity & reduced check-in times by establishing a complete system for managing complex provider-specific patient forms requirements. I developed standard appointment messages, created instructions for staff, & standardized filing systems at each desk. Responsibilities & Tasks: Facilitated communication between patients, clinical, and business staff; Used EMR software to register, schedule & check in patients; Managed provider waitlists; Collected payments; Verified insurance; Managed medical records; Completed daily financial reconciliation



3M

• Germany
• Chemical Manufacturing
• 1 - 100 Employee

• Sourcing Analyst / Agent

  • Feb 2013 - Apr 2018

  3M is a global manufacturing corporation. I was hired as a Sourcing Analyst & promoted to Agent within a year. I was responsible for strategic management of purchased supplies used at factories across the U.S. and northern Mexico. Key Achievements: • When a critical supplier suddenly closed their business, I quickly identified a new supplier & managed the transition of business to prevent an interruption in supply. This was a very fast-paced & high-pressure project that required close collaboration with the factory supply chain team, corporate stakeholders, & staff at two supply companies as well as a 3rd party warehouse. • I learned to use multiple software applications to obtain the data I needed to competitively bid and strategically manage tens of thousands of custom printed packaging items. • I developed and maintained great relationships with clients & suppliers in 20 states and collaborated with colleagues in the U.S., Mexico, Singapore, Canada, & Europe Responsibilities & Tasks: Collaborated with clients & suppliers; Drafted & negotiated contracts; Developed metrics & reports to monitor contract compliance; Managed over 100 contracts; Distilled complex information from multiple sources; Analyzed & presented financial data; Tracked cost drivers & cost reduction project results; Researched & assessed source of supply options; Conducted supplier visits & assisted with process audits; Identified risks & developed contingency plans; Managed RFPs; Managed complex projects; Supported Lean Six Sigma projects; Obtained insurance certificates, policies, & other documents from suppliers; Scheduled & facilitated meetings; Arranged travel & prepared expense reports



Children's Minnesota

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Buyer / Senior Buyer

  • Jan 2005 - Feb 2013

  Children’s Minnesota is a nonprofit healthcare organization. I started at Children’s as a temporary receptionist. After a few months I was hired as Materials Management Administrative Assistant, then promoted to Buyer and eventually Sr. Buyer. Key Achievements:• When a specialty clinic was sold, leaving Children’s with an equipment lease that was no longer needed, I leveraged other purchases from the same supplier to negotiate penalty-free early termination of the lease.• Upon learning we were at risk of losing an important supply contract because we weren’t compliant with contract terms, I dug into the details, identified stakeholders, & partnered with the internal business owner. I created metrics to track compliance & a simple scorecard to communicate our progress internally & with the vendor. We achieved compliance and established a cross-functional team to prevent issues in future.• Working as part of a cross-functional team, I played a critical role in the selection & implementation of CLM software. I assisted in process mapping, definition of roles & responsibilities, development of new policies & procedures, created reports, and supported the transition from paper files to the new software. Responsibilities & Tasks: Assessed contracts for risk, legal, & procedural requirements; Negotiated contracts; Issued purchase orders; Resolved invoice issues; Tracked grant funded purchases; Managed product backorders; Communicated supply issues to internal customers; Collaborated with MMIS staff to develop queries; Analyzed data; Identified & presented cost reduction opportunities; Led, & participated in cross-functional teams; Conducted RFPs; Managed product evaluations; Coordinated vendor presentations; Planned, supported & led complex projects; Created & managed over 200 contract records throughout lifecycle; Developed training materials; Researched equipment & supplies; Investigated product safety issues; Obtained regulatory documents

• Administrative Assistant

  • Jan 2004 - Jan 2005

  Responsibilities & Tasks: Provided administrative support to 6 managers & 1 director; Prepared monthly budget reports; Created forms & prepared presentations; Maintained department website on intranet; Assisted with a wide variety of projects