Experience

Chalmers Engineering

• United Arab Emirates
• Oil and Gas
• 100 - 200 Employee

• Lead Document Controller

  • Sep 2015 - Present

  Project :- BorWin3 HVDC offshore wind farmMajor responsibilities includes but not limited to,• Understanding project document control requirements and ensure compliance.• Setting up Document Control requirements for Project and implementing Database Management system.• Controlling all documentation entering and leaving the project, including its registering, numbering, filing and distribution.• Setting up SharePoint, EDMS project site and managing.• Overall document management of the assigned project including mobilization and demobilization of project document control staff.• Ensure all deliverables are submitted in timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of document control process.• Single point interface for all document control activities on a project for client, vendors and subcontractors.• Coordinating with various project personnel in establishing document control procedures and systems viz, Subcontractor etc.• Preparing-distributing necessary reports to the Project Management Team.• Providing necessary procedural and database management training to the project document control staff.• Developing Project Master Distribution Matrix and define various media of distributions.• Establishing platform for exchanging of data between client, vendors and sub-contractors.• Coordinating with other design office and Site Office for project data management system.• Managing Document Control team to ensure all work is undertaken within expected timeframes.• Interacting with the client under the guidance of the project management and provide necessary reports.• Implementing project records retention and archival and map project close out activities.• Tracking for As- Built and progress data. Show less

• Senior Document Controller

  • Dec 2010 - Sep 2015

  Major responsibilities includes but not limited to,• Coordinating all activities related to the Document Control procedure.• Responsible and controlling of the Project Specific E-Mail database.• Prepare & maintaining Master Deliverables list in cooperation with the Project team.• Carry out quality checks on incoming and outgoing documents before uploading in the system and transmitting.• Preparing of transmittals and sending deliverables to client/Vendors/Sub-contractors.• Receiving client responses, notifying the same to project team and updating in the system. • Receiving all technical documents such as drawings, reports, specification, material submittals, etc., register them in document management system and update the log/ registers.• Sending notification of document updates to project team and ensure that all team members are received/updated with the latest document revisions/versions.• Maintaining logs/registers for all deliverables & correspondences.• Managing the flow of documents through Document management system.• Preparing and distributing deliverable status reports.• Providing assistance to project personnel in the use of Electronic Document Management System (EDMS)• Coordinating with project personnel for the collation, formatting and issue of As-built dossiers. Show less



AKTOR FM

• Greece
• Facilities Services
• 100 - 200 Employee

• Document Controller/ Site Office Assistant

  • Jun 2009 - Nov 2010

  • Administrative support to the MEP, Project Management Team. • Distributing controlled copies of latest approved documents and drawings as per distribution matrix. • Retrieving documents for Company personnel for their use and if required providing them with soft and hard copies (Printing, filing, distribution and control of design drawings and engineering documents). • Receiving soft and hard copy documents, scan and upload documents to document management system and update the log/ register. • Maintaining document library of hard copies for drawings, specifications, reports, etc.. • Reporting document review /submission status. • Preparing daily reports to management from the inputs received from site team. • Assisting construction manager in day-to-day activities • Other miscellaneous tasks, assigned by lead engineers/ department heads. Show less