Experience

Shook Lin & Bok Malaysia

• Malaysia
• Law Practice
• 1 - 100 Employee

• Personal Assistant

  • Jul 2018 - Present



Mahs investment holding ltd

• Kuala Lumpur

• Executive Secretary

  • Jun 2015 - Feb 2018

  Conduct daily meeting with Chairman to discuss upcoming engagements, invitations and other requests. • Liaise with relevant individuals internally or externally to arrange meetings or agendas necessarily. • Ensures all relevant documents are prepared and received prior to meetings. • Managing correspondences, communications such as filtering telephone calls, information received via mails or emails. • Maintaining Chairman’s office filing system. Keeping and maintaining accurate work documents. • Organize and checks personal bills and claims and charity/donations daily for prompt payments. • Highlights urgent correspondence and messages and reply / draft reply on behalf of Chairman. • Receive, forward/re-direct or relay communications in accurate and timely manner. • Coordinate travel arrangements for Chairman, family, guests, suppliers, or investors. • Arrange and/or purchase air tickets, accommodation, pick-ups, assist in arranging necessary visa or invitation letters, exchange currencies etc. • Prepare complete itinerary of the trip with relevant contact numbers, addresses and contact person. • Provide support in line with the Chairman’s work habits and preferences according to priorities. • Receive and ensures VVIP guests of Chairman are perfectly taken care of and organize refreshments, drinks, or meals. • Handle other arrangements for family – schooling, functions, travelling, gifts, charity, private tutoring, sports activities. Show less



Embassy of the United Arab Emirates

• Admin

  • May 2005 - Mar 2015

  Responsible for providing administrative and secretarial support for the Embassy and Diplomats. • Liaising and coordinating meetings and functions with Government Ministries (eg Ministry of Foreign Affairs, Ministry of Defence, Ministry of Home Affairs, Ministry of Technology and Communication, Ministry of Economy, etc), Other Governmental Agencies and Other Foreign Diplomatic Missions. • Preparing visit arrangements and foreign dignitary’s procedures with the Protocol Division. • In-charge of official correspondence for the Head of Mission, Deputy Head of Mission, Defence Attache Office, Public Relations Department and Accounts Department. • Made and prioritized travel and accommodations for Head of Mission / Deputy Head of Mission / Defence Attache and other visiting dignitaries. • Obtained privilege VISA, Work Permit, Diplomatic IDs, Import and Export of personal effects arrangements for Diplomats of the Embassy. • Handled maintenance of Head of Mission and other Diplomat residences. • Handled Head of Mission and other Diplomat’s children education / schooling. • Attended and resolved Embassy’s general matters ie. Students, travelers etc. Show less