Experience

Ruth Eckerd Hall

• United States
• Performing Arts
• 1 - 100 Employee

• Executive Assistant

  • Dec 2011 - Present

   Perform all administrative functions including but not limited to appointments, meeting coordination, word processing, proofreading, filing, and correspondence and record keeping under the direction of the President/CEO.  Act as Secretary for the Board of Directors. Take minutes at Executive Committee meetings, Finance and Governance Committee Meetings, All Staff and any other meetings as may be necessary.  Draft financial, statistical, narrative and/or other reports as requested.  Manage and maintain President and CEO schedule.  File and maintain corporate documents, records and reports.  Prepare responses to correspondence containing routine inquiries.  Direct inquiries concerning activities and operations of Ruth Eckerd Hall, Inc. to appropriate internal contacts.  Ensure a professional and welcoming environment for colleagues and guests of President/CEO and Ruth Eckerd Hall.  Answer the office telephones and external e-mail. Respond to inquiries, forward to appropriate party or record and forward the message to appropriate party. Show less



Delta Construction Partners, Inc.

• United States
• Staffing and Recruiting
• 1 - 100 Employee

• Office Manager

  • Mar 2009 - Dec 2011

  A National Construction Executive Search and Management Consulting firm. We provide our services specifically for the Nation’s Premier General, Electrical, and Mechanical Contractors and Construction Management professionals. Delta delivers customized Construction Management consulting solutions, including business development strategies, mergers and acquisitions, valuations, succession plans, turnaround plans as well as financing/capitalization options. Delta's Executive Search service connects Top Tier Construction Management Professionals with the industry’s Premier Contractors. Our Recruiting services are referral based, Industry Focused and Unique, targeting only the most accomplished and bright professionals of the Construction Industry. Delta's objective is to build and maintain Long Term Relationships/Partnerships with our Clients and Candidates. We achieve this by consistently delivering Outstanding value added Services and Results. Whether you are a Leading General, Electrical or Mechanical Contractor, or a Construction Industry Management Professional looking for an unparalleled Career opportunity, Delta Construction Partners Inc. is committed to your Excellence and Success. At Delta, we are extremely selective with respect to both candidates and clients alike. We focus our efforts on an exclusive basis for a select few National Contractors. We have a narrow focus and niche and are experts in delivering the right fit for the perfect client. "To champion the lives of all construction industry professionals we serve." Show less



The Sembler Company

• United States
• Real Estate
• 1 - 100 Employee

• Executive Assistant

  • Jan 2007 - Feb 2009

  • Serves as Executive Assist to Vice Chairman and VP • Answer and screen telephone calls • Maintain business calendar • Open incoming mail and distribute as needed • Draft correspondence • Coordinate and track payments • Track usage for executive aircraft • Maintain personal checkbook, make deposits, arrange wire transfers, write and distribute checks, balance monthly • Schedule travel arrangements; handle personal aircraft payments • Coordinate the management of second residence • Coordinate fundraising events (George W. Bush, President/Charlie Crist, Governor/Mitt Romney, Presidential Candidate 08) • Liaison with investment advisors • Communicate with internal personnel and external contacts on varying matters • Process incoming pledges / donations • Update report binders; • Process all charity donations Show less



TECO ENERGY, INC.

• United States
• Investment Management

• Executive Assistant

  • Oct 2000 - Mar 2006

  • Selected as assistant to the President based on demonstrated work performance and dedication • Performed administrative duties such as scheduling travel, maintaining calendars, and scheduling meetings • Coordinated company objectives with all levels of internal management and staff, as well as vendors • Prepared Board of Director meeting materials • Arranged travel and accommodations for Board of Director members • Served as an Executive Assistant to the President of the company, two senior officers, the Senior Vice Present of Finance, and the Vice President of Power Operations • Provided administrative support for executives and 15 staff members which included travel arrangements, maintaining calendars, and scheduling meetings • Assisted in the management of sensitive corporate information while supporting the Document Control Department • Developed and maintained spreadsheets, drafted and proofread memos, coordinated appointments, updated schedules, supervised special projects as required • Organized Meetings – evaluated appropriate facility for function, reviewed pricing vs. requirements, coordinated caterer, program materials, and entertainment events, created agenda and disseminated detail information to participants • Prepared documentation for Board of Directors meetings and maintained a high level of confidentiality of such information • Reconciled corporate credit card statement by affixing approval and appropriate charge codes • Served as Legal Specialist for senior corporate lawyer • Provided administrative support which included travel arrangement, maintaining calendars, scheduling meetings, and assisting paralegal with administrative duties while providing support to the Office Manager • Assisted in the processing of outside legal invoices, performed records retention backup, and provided administrative backup for the department • Transcribed dictation and created correspondence, spreadsheets, memoranda, etc. Show less



BRISTOL-MYERS SQUIBB COMPANY

• United States
• Hospitals and Health Care

• Executive Assistant

  • Jan 1988 - Jan 2000

  • Served as Legal Coordinator, Sr. to the Vice President and Associate General Counsel of the International Law Department • Performed job responsibilities which included assisting in the preparation of the outside legal fees budget and the internal departmental budget, arranged extensive international travel for a group of 100+ staff members, prepared travel & expense reports, maintained several calendars, coordinated system activities, provided support for legal tracking system, logged and filed company agreements, managed file room and legal library, supervised the processing of outside counsel invoices, and provided administrative support to the department. • Maintained Corporate Legal Agreement Status System (CLASS) • Served as the CLASS administrator for all domestic and international contracts • Supervised department legal assistants on specific projects to ensure deadlines were met. • Served as Systems Coordinator II to the Legal Division • Performed job responsibilities which included the coordination of system activities and technical and administrative support to sections of the General Counsel Division • Assisted in the evaluation, design, and implementation of current and new systems in designated areas of responsibility • Drafted the equipment configuration and troubleshot software and hardware problems • Served as Lead Operator for the IBM 5520 central processing units • Evaluated computer efficiency levels of personnel, arranged for appropriate training, monitored and coordinated the use of outside vendors in the areas of data entry and microfilm • Supervised legal assistants in ensuring accuracy of data input • Attended out-of-state training Show less