Stephanie Scheetz
Office Manager at VMI Manufacturing LLC- Claim this Profile
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Bio
Lori Parodi
Stephanie does a fabulous job of coordinating all the volunteers for Reigning Grace. She always keeps us updated on any changes with ease and efficiency. Thank you Stephanie!
Lori Parodi
Stephanie does a fabulous job of coordinating all the volunteers for Reigning Grace. She always keeps us updated on any changes with ease and efficiency. Thank you Stephanie!
Lori Parodi
Stephanie does a fabulous job of coordinating all the volunteers for Reigning Grace. She always keeps us updated on any changes with ease and efficiency. Thank you Stephanie!
Lori Parodi
Stephanie does a fabulous job of coordinating all the volunteers for Reigning Grace. She always keeps us updated on any changes with ease and efficiency. Thank you Stephanie!
Credentials
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Communication Fundamentals
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Increasing Your Creativity at Work
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Managing Small Projects
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Experience
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VMI Manufacturing LLC
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United States
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Oil and Gas
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1 - 100 Employee
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Office Manager
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Sep 2022 - Present
Responsible for overseeing the daily operations of an office and its various departments; communicating with department heads, relaying important information from upper management; Assist in the interviewing/hiring/onboarding process for new hires; HR Assistant duties; preparing payroll, reviewing and approving supply requisitions, and assigning and monitoring clerical functions; Ensure that all items are invoiced and paid on time; Overseeing the work of all office employees to ensure they work productively and meet deadlines; Contributes to team effort by accomplishing related results as needed; handles the overall management and supervision of the accounting department - includes overseeing the work of accounts receivables, accounts payables, reviewing financial statements, and preparing reports for upper management.• Knowledge of Office Administrator responsibilities, systems and procedures • Proficiency in MS Office (MS Word, MS Excel and MS Outlook, in particular)• Attention to detail and problem solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills in a fast-paced environment • A creative mind with an ability to suggest improvements Show less
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Accounts Payable Specialist
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Nov 2018 - Present
Code items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system. Handle vendor correspondence via phone or email. Attach the corresponding purchase orders to incoming invoices with all supporting documentation. Investigate and resolve problems associated with processing of invoices and purchase orders. Prepare batch check runs, wire transfers, and ACH transactions.Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards. Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. File, maintain, and distribute accounting documents, records and reports. Perform other duties as required to support Accounting Department. Show less
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Rio Verde Utilities
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Rio Verde, AZ
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Accounts Receivables
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Apr 2017 - Nov 2018
Provide customer service to clients; Process & deposit payments daily; Successfully ensure payment of invoices in timely manner including accurate daily calculations and data entry in production of checks; Ethically follow up and resolve outstanding issues promptly, including communication with staff, suppliers and customers concerning various invoicing, billing issues involving pricing and receiving for both AP and AR; opens and distributes mail – Software: CUSI Utility Billing Software; Peachtree; MS Office Suite 2010/2013 Show less
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Verdes Realty Group
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Rio Verde, AZ
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Front Office Manager
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Dec 2016 - Nov 2018
Provide administrative support to the owner; Coordinate and organize workflow and communication including phone management, e-mail correspondence and file maintenance Provide administrative support to the owner; Coordinate and organize workflow and communication including phone management, e-mail correspondence and file maintenance
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Volunteer Coordinator
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Jan 2014 - Apr 2017
As Volunteer Coordinator, Stephanie has tripled the number of volunteers at the ranch through the graphics/videos she designs and meeting with potential volunteers. She meets with volunteers on regular basis to gauge their needs and expectations during their volunteer experience, orchestrates and leads tours for new volunteers and donors, as well as coordinates the volunteer schedules and tasks of over 75 volunteers. Stephanie has also coordinated and organized large groups of volunteers for one-day volunteering projects including Girl Scouts, Eagle Scouts and Church Groups. Show less
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Graphic Designer/Editor
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Jun 2013 - Apr 2017
As Graphic Designer/Editor, Stephanie designed and continues the upkeep of the website; Designs, revises, and edits the ranch newsletter and magazine articles. She has taken our newsletter from just print to email newsletters and the ranch is now reaching 1600+ people. Stephanie also creates brochures, flyers and posters keeping in mind the overall theme of the ranch. The videos she creates are posted on Social media and have drawn a large crowd to the social media pages as well.
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Qwaltec
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United States
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Space Research and Technology
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1 - 100 Employee
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Senior Office Administrator
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Aug 2015 - Dec 2016
• Maintained work structure by updating job requirements and job descriptions for all positions. • Maintained employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims • Ensured legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records • Maintained management guidelines by preparing, updating, and recommending human resource policies and procedures • Maintained historical human resource records by designing a filing and retrieval system; keeping past and current records • Maintained professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks • Contributed to team effort by accomplishing related results as needed • Welcomed new employees to the organization by conducting orientation. • Provided payroll information by collecting time and attendance records • Maintained employee information by entering and updating employment and status-change data. • Provided secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies • Maintained employee confidence and protects operations by keeping human resource information confidential • Arranged travel and accommodations for staff • Facility Security Officer: initiated Securty Clearances, Coordinated Security Audits, Monitored Clearance Status and Initiated 5-year updates Show less
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Lockheed Martin
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United States
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Defense and Space Manufacturing
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700 & Above Employee
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Publication Coordinator Senior Specialist
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May 1997 - Dec 2014
Performed a wide variety of nonstandard complex tasks using advanced techniques requiring extensive knowledge of discipline. Analyze requirements for special projects and recommend methods and processes to accomplish. Prepared layouts and graphic design, as well as some web design. Utilized desktop publishing software systems, formatted, produced, and/or revised complex publication materials such as technical articles, proposals, publications, books, manuals, reports, and marketing materials. - Publications Coordinator Specialist - Publications Coordinator - Administrative Support Sr. Specialist Show less
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Education
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1994 - 1996
Arizona State University West
Bachelor of Science (BS), Communication, General
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