Experience

St. Joseph's University New York

• United States
• Higher Education
• 700 & Above Employee

• Assistant Vice President for Advancement Operations

  • Jul 2014 - Present

  Stephanie is the Assistant Vice President of IA Operations at St. Joseph's College. She supervises and monitors the day to day aspects of the IA Services and Operations. Responsibilities include; monitoring the day to day functions of the prospect management team, budgets, reporting, gift processing and acknowledgement, and overall database maintenance. Stephanie is the office liaison with the business office, College’s internal and external auditors, and financial aid.Stephanie's responsibilities are but not limited to:• Supervise, implement, and coordinate projects with the members of the IA Services and Operations team on a daily basis.• Develop and recommend ways to improve policies and procedures in regard to prospect management, gift recording and reporting, scholarship process, budgets, and database management to the VPIA and members of the senior staff. • Responsible for all the day to day budget activities including approvals, tracking, and auditing. • Analyze prior year budgets and spending and based on the information, produce and prepare budgets every two years for the IA and Marketing and Communications offices. • Create, analyze and prepare monthly IA fundraising comparison reports and reconciliations• Manage and track over 250 funds in the Raiser’s Edge System. • Compile, prepare, and review all donor and report lists for the annual President’s Report.• Track, monitor, analyze, and prepare monthly metrics and proposal reports for the prospect management meetings. • Track and monitor all scholarship activity throughout the year. • Work with database manager to assess way to improve work flow, general database maintenance, and policies and processes. • IA facilitator for the College wide WEAVE assessment program, responsible for attending meetings, providing support to IA staff, compiling, reviewing, and inputting information into the system.

• Director of Advancement Operations

  • Jun 2000 - Jun 2014

  Associate Director of Institutional Advancement June 2001-April 2004Assistant Director of Institutional Advancement June 2000-June 2001Stephanie is responsible for the day to day operations with regards to the budget, business office, financial reports both internal and external, and the annual fund.Position responsibilities include but are not limited to:• Budget Officer for two campuses –create, track and reconcile IA budget. • Data system manager responsible for database of 20,000 alumni. Writing reports and merges, created and monitored solicitation tracking system, file maintenance and duplicate name facility.• Responsible for all internal and external reporting including reconciliations, comparisons, etc. • Supervise the scholarship process and collaborate with donors, financial aid, and the business office. Track activity of over 70 scholarships and prepare financial report for scholarship meeting.• Supervise the gift entry process and training of staff members on database system. • Approve all request, contracts, and reconcile all alumni and fundraising functions • Compile all donor information for the annual President’s Report.• Worked with member of the IA Staff, business office and financial aid to create a scholarship agreement process and document.• Provide all information for Council for Aid on Education and common data standards reporting.• Assessment facilitator for the IA office – attend meetings and compile, and enter all information from entire IA staff and provide year end assessment.• Provides general support to the Vice President, serves as a project facilitator when the VP is out of the office – Office Manager. • Facilitated the migration to the Raiser’s Edge system. • Assisted the new Director of Alumni Relations during transition. Provided support with events, programs and day to day office management. • Office liaison with the business office, internal and external auditors, and financial aid

• Assistant to the Director of Alumni Relations

  • Nov 1999 - Jun 2000

  Served over 14,000 alumni – In collaboration with the Director of Alumni Relations, published Alumnagram, the College magazine, College coordinator of Phonathon events, mailings to alumni, correspondence to alumni; gift entry and receipting for alumni special events; organization and executing of special events, track budget, made travel arrangement for the Director and President of the College. Student worker manager for department.

• Alumni Senior Administrative Assistant

  • Jan 1994 - Oct 1999

  Alumni Office Assistant September 1994 - May 1996Alumni Administrative Assistant June 1996 - January 1998Prepared Phonathon materials, mailings to alumni, computer and manual record maintenance of alumni addresses and information, correspondence to alumni; Assisted the Development and College Relations staff on various projects. Produced the weekly publication Happenings for the College Relations department.