Stella Ji

Assistant Company Manager at Moulin Rouge! Broadway at Foresight Theatrical, LLC
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Contact Information
us****@****om
(386) 825-5501
Location
US
Languages
  • Chinese -

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Experience

    • United States
    • Performing Arts
    • 1 - 100 Employee
    • Assistant Company Manager at Moulin Rouge! Broadway
      • Nov 2022 - Present

    • United States
    • Civic and Social Organizations
    • 1 - 100 Employee
    • Live Performance Contracts Administrator
      • Jun 2022 - Nov 2022

      • Processed costume, set, lighting, sound, video designers’ contract and benefit information based on collectively-bargained or union project agreements for theater, opera, ballet work • Processed costume, set, lighting, sound, video designers’ contract and benefit information based on collectively-bargained or union project agreements for theater, opera, ballet work

    • United States
    • Performing Arts
    • 1 - 100 Employee
    • Company Manager
      • May 2022 - Sep 2022

      • Developed access lists, contact sheets, signage, welcome packet for Pacific Northwest Ballet’s 143-person tour • Assembled information for and completed P-1S, P-1B, O-2 visas for 2022/23 season’s international companies (Cuba, France, Germany, Israel, South Africa) • Compiled performance details and devised house seat documents for 2022/23 season • Developed access lists, contact sheets, signage, welcome packet for Pacific Northwest Ballet’s 143-person tour • Assembled information for and completed P-1S, P-1B, O-2 visas for 2022/23 season’s international companies (Cuba, France, Germany, Israel, South Africa) • Compiled performance details and devised house seat documents for 2022/23 season

    • Performing Arts
    • 1 - 100 Employee
    • Production Management Apprentice
      • Sep 2021 - May 2022

      • Supported large-scale dance & musical theater productions through various administrative duties & interactions with artists, designers, stage managers, union stagehands (IATSE Local 1) • Enhanced organization-wide communication and information-sharing by creating and inputting production schedules, crew schedules, building usage into Diese (venue management system) • Researched local vendors and placed orders for production needs based on riders and designs Shows: Fall for Dance, TWYLA NOW, Tap Dance Kid, Artists at the Center: Tiler Peck, The Life, City Center Dance Festival, Flamenco Festival (Assistant Production Manager), Into the Woods (Broadway Transfer)

    • United States
    • Musicians
    • 1 - 100 Employee
    • Executive & Administrative Coordinator
      • Dec 2020 - Jul 2021

      • Provided critical internal and external event support by facilitating cross-departmental communication, streamlining documentation and data tracking methods, representing company in-person/virtually • Scheduled/coordinated meetings, recorded minutes, prepared/edited materials for 32 Board of Directors • Documented strategic planning process by translating discussions into working documents for long-term organizational guidance • Provided critical internal and external event support by facilitating cross-departmental communication, streamlining documentation and data tracking methods, representing company in-person/virtually • Scheduled/coordinated meetings, recorded minutes, prepared/edited materials for 32 Board of Directors • Documented strategic planning process by translating discussions into working documents for long-term organizational guidance

    • Performing Arts
    • 100 - 200 Employee
    • Development Consultant (Remote)
      • Aug 2020 - Mar 2021

      • Secured $21,000 FY2022 Parkinson’s Foundation Community Grant to support San Francisco Ballet School’s People Living with Parkinson’s Disease Dance Classes • Identified prospective grants and composed applications to fill funding gaps and aid new needs resulting from COVID-19 challenges • Secured $21,000 FY2022 Parkinson’s Foundation Community Grant to support San Francisco Ballet School’s People Living with Parkinson’s Disease Dance Classes • Identified prospective grants and composed applications to fill funding gaps and aid new needs resulting from COVID-19 challenges

    • United States
    • Performing Arts
    • Artist Engagement & Booking Intern (Remote)
      • Jul 2020 - Sep 2020

      • Fostered relationships with artists, presenters, agents, arts professionals in NAPAMA and APAP meetings to discover pandemic project opportunities • Scrutinized artists’ contract protection by assessing force majeure/cancellation clauses & editing wording • Fostered relationships with artists, presenters, agents, arts professionals in NAPAMA and APAP meetings to discover pandemic project opportunities • Scrutinized artists’ contract protection by assessing force majeure/cancellation clauses & editing wording

    • United States
    • Performing Arts
    • 500 - 600 Employee
    • Production Management Next Generation Scholar
      • Jun 2020 - Aug 2020

      • Chosen as 1 of 12 for the inaugural 10-week Next Generation Leaders Scholarship program, an initiative aimed at increasing arts leadership opportunities for historically underrepresented populations (cancelled due to the COVID-19 pandemic) • Chosen as 1 of 12 for the inaugural 10-week Next Generation Leaders Scholarship program, an initiative aimed at increasing arts leadership opportunities for historically underrepresented populations (cancelled due to the COVID-19 pandemic)

    • United States
    • Performing Arts
    • 1 - 100 Employee
    • Production Administration Assistant & Production Assistant
      • Sep 2019 - May 2020

      • Ensured smooth operations of 100+ events by arranging monthly union (UPTE Local 1) crew schedules on paper/in ArtsVision, building in contingency plans, calculating labor costs, fulfilling individual preferences • Prepared/maintained artist spaces for visiting companies before/during/after showtimes, including grocery shopping and arranging refreshments • Completed expense request forms for production department purchases and rentals • Ensured smooth operations of 100+ events by arranging monthly union (UPTE Local 1) crew schedules on paper/in ArtsVision, building in contingency plans, calculating labor costs, fulfilling individual preferences • Prepared/maintained artist spaces for visiting companies before/during/after showtimes, including grocery shopping and arranging refreshments • Completed expense request forms for production department purchases and rentals

    • United States
    • Performing Arts
    • 100 - 200 Employee
    • Administration Intern
      • Jun 2019 - Aug 2019

      • Expanded historical information on ~100 Trustees by tracking giving, demographics, organizational involvement in Tessitura • Compiled decades of company performance records for 50th anniversary season materials • Expanded historical information on ~100 Trustees by tracking giving, demographics, organizational involvement in Tessitura • Compiled decades of company performance records for 50th anniversary season materials

    • United States
    • Performing Arts
    • 1 - 100 Employee
    • Development Intern
      • Jun 2019 - Aug 2019

      • Designed sponsorship deck that outlined levels/benefits to engage potential corporate partners • Refined donor data in Raiser’s Edge by cleaning/importing years of previously missing information • Designed sponsorship deck that outlined levels/benefits to engage potential corporate partners • Refined donor data in Raiser’s Edge by cleaning/importing years of previously missing information

    • Performing Arts
    • 100 - 200 Employee
    • Institutional Giving Intern
      • Sep 2018 - May 2019

      • Secured additional $14,400 FY19 California Arts Council Arts Education Exposure grant & reestablished ongoing relationship with state government arts agency • Executed new grant applications by conducting prospect research, outlining narrative responses, facilitating cross-departmental communication with senior staff • Contributed to acquisition/renewal of ~$3m of foundation/government gifts by writing proposals/reports • Secured additional $14,400 FY19 California Arts Council Arts Education Exposure grant & reestablished ongoing relationship with state government arts agency • Executed new grant applications by conducting prospect research, outlining narrative responses, facilitating cross-departmental communication with senior staff • Contributed to acquisition/renewal of ~$3m of foundation/government gifts by writing proposals/reports

    • Performing Arts
    • 100 - 200 Employee
    • Membership Intern & Project Plié Scholarship Recipient
      • Jun 2018 - Aug 2018

      • Generated hundreds of dollars by cultivating relationships with patrons at the Membership table throughout 8-week Spring Season at the Metropolitan Opera House • Stewarded donor relationships internally by maintaining Raiser’s Edge records and externally by mailing acknowledgement letters/packages • Generated hundreds of dollars by cultivating relationships with patrons at the Membership table throughout 8-week Spring Season at the Metropolitan Opera House • Stewarded donor relationships internally by maintaining Raiser’s Edge records and externally by mailing acknowledgement letters/packages

Education

  • NYU Steinhardt School of Culture, Education, and Human Development
    Master of Arts - MA, Performing Arts Administration
  • University of California, Berkeley
    Bachelor of Arts - BA, Media Studies

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