Experience

LIMRA

• United States
• Financial Services
• 200 - 300 Employee

• Business Unit Controller

  • Jun 2023 - Present

  Windsor, ct


Stacy Jays LLC
• Business Owner

  • Apr 2020 - Present

Pascoe Workforce Solutions
• United States
• Staffing and Recruiting
• 1 - 100 Employee
• Office Manager

  • Mar 2023 - Jun 2023

SkillSource Learning Partners
• United States
• Business Consulting and Services
• 1 - 100 Employee
• Operations Manager

  • Jun 2020 - Mar 2023


Voya Financial

• United States
• Financial Services
• 700 & Above Employee

• Sr. Administrative Assistant

  • Nov 2015 - Jun 2020

  Windsor, CT



The Phoenix Companies, Inc.

• United States
• Financial Services
• 100 - 200 Employee

• Administrative Manager

  • Jan 2014 - Jun 2020

  Provide administrative duties to three Vice Presidents in the Product and Operations department  Maintain and update distribution lists for department and 5th floor  Approve attendance tracking/timesheet  Order and manage supplies for entire 5th floor  Coordinate quarterly meetings  Create presentations  Make travel arrangements  Conduct onboarding and terminations of new hires  Review and monitor budgets  Organize and revise the floorplan for… Show more Provide administrative duties to three Vice Presidents in the Product and Operations department  Maintain and update distribution lists for department and 5th floor  Approve attendance tracking/timesheet  Order and manage supplies for entire 5th floor  Coordinate quarterly meetings  Create presentations  Make travel arrangements  Conduct onboarding and terminations of new hires  Review and monitor budgets  Organize and revise the floorplan for 5th floor  Responsible for records retention  Oversee invoice payment submission  Create and track purchase orders  Maintain and coordinate distribution list for department and 5th floor  Order all equipment for new hires  Manage calendar for three VPs  Acting backup to Senior VP  Coordinate and set up webcast meetings  Established and oversee Employee Engagement Team  Designed, produce and distribute monthly newsletter Show less



MassMutual

• United States
• Financial Services
• 700 & Above Employee

• Executive Assistant

  • Jan 2013 - Jan 2014

  Defined Benefits  Attendance tracking/reconciliation for entire department  Supply ordering (PCARD ownership)  Monthly MOR production  State of the State production  Quarterly meeting coordination  Presentation creation  Coordinate quarterly employee anniversary celebrations  Travel  New hire onboarding and terminations  Reviewing and monitoring budgets  Move coordination  Records retention  Paying of invoices through Ariba  Distribution… Show more Defined Benefits  Attendance tracking/reconciliation for entire department  Supply ordering (PCARD ownership)  Monthly MOR production  State of the State production  Quarterly meeting coordination  Presentation creation  Coordinate quarterly employee anniversary celebrations  Travel  New hire onboarding and terminations  Reviewing and monitoring budgets  Move coordination  Records retention  Paying of invoices through Ariba  Distribution list maintenance/coordination  Phone rollout set up/maintenance  Pinnacle management  Calendar management Show less



The Hartford

• United States
• Financial Services
• 700 & Above Employee

• Administrative Assistant

  • Nov 2005 - Dec 2012

  Provide a wide variety of administrative support services, including calendaring, meeting preparation, expense procedures, and attendance records for up to five senior leaders at a time  Proxy to approve expenses, initiate reviews, and awards  Coordinate meeting materials including agendas, presentations, and teleconference and videoconference across multiple sites  Prepares and submits expenses in accordance with eTravel and Expense Policy and procedures in a timely… Show more Provide a wide variety of administrative support services, including calendaring, meeting preparation, expense procedures, and attendance records for up to five senior leaders at a time  Proxy to approve expenses, initiate reviews, and awards  Coordinate meeting materials including agendas, presentations, and teleconference and videoconference across multiple sites  Prepares and submits expenses in accordance with eTravel and Expense Policy and procedures in a timely manner The Hartford (continued)  Maintain attendance records of leadership team – including entering absences, printing records for signature on a quarterly basis  Manage supply ordering and distributions for 351 people  Onboard new employees, i.e. order computer, set up phones, ids and software  Coordinate all moves for the plan management department  Attend meetings to take and distribute notes  Maintain and update distribution lists for communication throughout the many sites  Create electronic attendance sheets and profiles for new employees  Order and manage supplies for new and existing employees  Maintain supply of promotional items for client visits  Troubleshoot copier and fax issues  Create PowerPoint presentations  Assemble, print and bind presentations when needed  Coordinate luncheon meetings on and offsite  Supply new business cards to new and existing employees  Assist Business Analyst and Compliance Teams  Submit invoices for payment through Ariba  Emergency Floor Team Lead  Volunteer Committee Member  Create electronic forms for the web Show less



IKON Office Solutions

• Retail Office Equipment
• 700 & Above Employee

• Site Manager

  • Jan 2004 - Jan 2005

  Oversee B&W and color production and faxing for a large law firm.  Coordinate outsourced projects with vendors.  Responsible for conducting employee reviews for onsite staff.  Responsible for inventory of all consumables for onsite output devices and supplies for all document creation.  Creation of monthly billing to client.  Managed charge backs for customer’s clients.



RETAIL BRAND ALLIANCE

• Retail
• 1 - 100 Employee

• Project Manager

  • Jan 2004 - Jun 2004

  Assisted the Purchasing Department in special projects to resolve invoicing issues.



XEROX

• United States
• Business Consulting and Services
• 700 & Above Employee

• Client Account Manager

  • Jan 1996 - Jan 2003

  Windsor, CT Managed graphic designers, and production of all B&W and Color output supporting several major accounts Responsible for managing P&L for client Responsible for billing back all charges internally for the client Managed copier fleet at several accounts Manager of receptionist of the Xerox office in Windsor, CT Elevated all Customer Satisfaction and Motivation Survey scores for all accounts Managed mailroom for client account and for Xerox Windsor site Maintained… Show more Managed graphic designers, and production of all B&W and Color output supporting several major accounts Responsible for managing P&L for client Responsible for billing back all charges internally for the client Managed copier fleet at several accounts Manager of receptionist of the Xerox office in Windsor, CT Elevated all Customer Satisfaction and Motivation Survey scores for all accounts Managed mailroom for client account and for Xerox Windsor site Maintained schedule of floaters for all accounts in area Managed up to 13 people and received high Employee Motivation and Satisfaction scores. Accounts ALSTOM, Kaman Corporation, Retail Brand Alliance, Solutia, Springfield Board of Education, Phoenix Life Ins., Mass Mutual, Bob’s Stores, Electrical Wholesalers, Ensign Bickford Industries, Inc. Account Manager 1997–2000 Managed UTC’s Carrier and Otis national fleet of copiers, multi-function devices and printers Interfaced with client and local sales and operations to recommend, order and deliver equipment Traveled throughout the Northeast coast to attend monthly meetings Created monthly reports for clients Administrative Assistant Supported the General Manager, Global Account Manager, Solutions Business Manager and Sales in the sale and maintenance of the United Technologies National Account Coordinated the setup of the National UTC Helpdesk located in Windsor, CT Coordinated all travel plans and traveled with the Xerox/UTC Team for monthly meetings Created PowerPoint presentations & Excel spreadsheets for reporting purposes Account Associate Assisted in sale of first graphic design account in the area and coordinated the transition of the account to Xerox by creating billing database, hiring new employees, setting up vendor relations for offset printing and creating a relationship with the end users Scheduler of clients' graphic design, digital black and white and color impressions, offset printing, and finishing of a variety of documents Show less



HAMILTON STANDARD

• United States
• Renewable Energy Semiconductor Manufacturing

• Administrative Assistant/Graphic Design

  • Jan 1989 - Jan 1996

  Maintained budget for recreation department.  Backup for graphics department.  Created database for scheduling of all production work flowing through the publications/graphics and print shop. Typesetter/Graphic Design/Publications  Typed proposals and manuals for Engineers with tight deadlines using WordPerfect.  Backup to Graphics department.  Created template in Framemaker to transition documents from WordPerfect.  Backup to Vice President’s secretary.