Experience

Enginess

• Canada
• IT Services and IT Consulting
• 1 - 100 Employee

• Finance Administrator

  • May 2017 - Present

    Invoice Customer on regular basis.  Perform collections on outstanding customer accounts (AR).  Prepare AR projection (cash inflow) beginning of the month.  Maintain client and vendor accounts including setting up new customer and vendor accounts and update account information as per request.  Posting payment receipts including cheques, EFT, and direct deposits.  Process of all bank deposits.  Analyze account for customer (AR) and vendor (AP).  Process AP invoices which includes matching, batching and verifying with approval.  Process weekly cheque run for scheduled AP expenses.  Reconcile transactions such as AP, AR, billing, bank, credit card.  Run various financial reports for management.  Do general office administration duties.



Mircom Group of Companies

• Canada
• Appliances, Electrical, and Electronics Manufacturing
• 200 - 300 Employee

• Billing Administrator

  • May 2013 - May 2017

  • • Invoicing including maintenance of documentation supporting invoices • Maintains reports and analyze for open jobs/work orders (monthly/quarterly/annually) • Creates reports requested by department Boss for Sales, margin, warranty, P&L etc. • Reviews and checks service work orders and billing information for correct billing • Confirm invoicing with Sales representative prior to issuing the first invoice to ensure high quality • Monitor Progress Billing to ensure all costs associate with job are properly allocated • Communicate with sales representative to ensure advance billing as part of the progress billing • Respond to client queries regarding invoices, including preparation of analyses and preparation of amended invoices when required (as directed by the Sales/Manager/AR) • Review and maintain billing information such as correct client #, billing rate schedules, and other data • Process Sales/Purchase orders through System Software (i.e. AccPac) • Process Purchases for service department for Service and Projects • Provide Training on invoice processing and other related services • Prepare, finalize and issue credit notes where applicable • Undertakes special projects, analyses, reports, and evaluations as required • Scheduling month end and advance reminder for forth coming billing. Maintenance of Progress Billings & Collections (referenced by invoice #s. and Payment references) • Work Closely with Accounting and Finance department to ensure receive payments (Accounts Receivable) & make payments (Account Payable) in timely manner • Set up new client job, site in the firm’s registered accounting software, including all associated information • Maintain project and Service tracker including information as follows: • - Sub-contractor information (referenced by ACCPAC vendor#) • - Arrange and ensure Certificate of Insurance (COI) & WSIB • Assists in other areas of the department as necessary



Daily Bread Food Bank

• Canada
• Non-profit Organizations
• 1 - 100 Employee

• Admin. & Finance Clerk

  • Jan 2013 - May 2013

  •Prepared invoices and credit notes for agencies, collected cash and cheques, Bank deposit, created batches and post them for A/R in excel and ACCPAC •Processed online donations using credit cards and chequing accounts for direct deposits, updating summary reports daily and information as required •Processed payments for suppliers includes matching, batching, coding, and post them to general ledger, run checks for payments, generate up-to-date summary report •Serving information using 12 multiline phone system, assisting in administrative duties such as data entry, scanning, faxing, mailing, controlling inventory to smoothen workflow •Managed Purchase order and follow-up them in timely manner



Investment Administration Solutions, Downtown Toronto, ON

• Downtown, Toronto, ON

• Fund Administration Associate

  • Dec 2010 - Sep 2011

  • Performed administrative tasks for over 30 Canadian wealth management firms and ensured quality work as per ISO 9001-2008 compliance • Processed orders from client mutual funds and hedge funds as well as from securities broker and dealers (Subscription / Redemption / Transfer-in- Kind) • Worked as a member of highly organized group with a number of daily, weekly, and monthly deadlines • Performed a variety of data entry tasks on a number programs which have been developed by Investment Administration Solution and assist in the testing of products being developed • Ensured the weekly and monthly dividend distribution done accurately on time • Assisted auditor from KPMG for ISO 9001 compliance



United Nations

• International Affairs
• 700 & Above Employee

• Admin & Finance Assistant

  • Dec 2002 - Aug 2008

  •Processed AP including payments, batching, coding and Posting in system •Managed Cash flow management and financial planning •Prepared and maintained cash and bank book, all journal entries and reconciliations •Created financial and management reports to assist project manager in the decision making process •Ensured daily necessary correspondence between head office, project, and other national government / non-government offices •Assisted in recruitment process: posted advertisement, sort resumes, arrange interview •Arranged meeting included agenda preparation, note taking, and organize event management •Maintained inventory of office supplies, processed purchase orders