Experience

Hughes Marino

• United States
• Real Estate
• 100 - 200 Employee

• Office Manager

  • Aug 2023 - Present



Coldwell Banker Realty

• United States
• Real Estate
• 700 & Above Employee

• Office Administrator

  • Aug 2020 - Aug 2023

  -Provide administrative support to the Branch Manager.-Submit Commission Disbursement Instructions for Sales Agents' payments and process commission checks. -Oversee daily office operations.-Assist with the onboarding/affiliation process of new Sales Agents. -Educate Sales Agents on office equipment and troubleshoot office equipment issues.-Manage office supplies, submit check request for invoices, track Sales Agents' monthly due balances. -Ensure that Sales Agents are current on their licenses.-Submit monthy expense reports on behalf of Branch Manager via Concur. Show less

• Office Coordinator

  • Sep 2019 - Aug 2020

  - Provided front desk support by answering calls using a multi-line phone system and greeting guests. - Provided Administrative Support to Sales Agents, Branch Manager, and Office Administrator. - Organized conference rooms and managed the floor schedule for Sales Agents. - Processed incoming mail, managed office supply inventory, and assisted with troubleshooting office equipment issues. - Processed invoices and check requests for Sales Agents. - Assisted with the creation of flyers and brochures for Sales Agents. - Managed property listing content on window display. Show less



Coldwell Banker Realty

• United States
• Real Estate
• 700 & Above Employee

• Weekend Receptionist

  • Jun 2016 - Jun 2019

  - Answered and routed incoming calls to appropriate support. - Greeted and answered questions to walk-in guests. - Managed conference room and meeting room calendars. - Provided customer with directions to open houses. - Communicated potential client leads and inquiries to floor agents on duty. - Managed property listing content displays on window. - Answered and routed incoming calls to appropriate support. - Greeted and answered questions to walk-in guests. - Managed conference room and meeting room calendars. - Provided customer with directions to open houses. - Communicated potential client leads and inquiries to floor agents on duty. - Managed property listing content displays on window.



Rubio's Restaurants, Inc.

• United States
• Restaurants
• 400 - 500 Employee

• Receptionist

  • Aug 2012 - Jan 2016

  - Greeted, screened, and directed guests. - Maintained restaurant sales records. - Provided special project support to other departments. - Routed calls to appropriate departments using the multi-line phone system. - Managed and routed incoming mail/packages. Processed packages that were ready for outgoing shipment. - Coordinated with outside vendors to maintain the main meeting room fish tank and the breakroom snack machine. - Managed meeting calendars. - Greeted, screened, and directed guests. - Maintained restaurant sales records. - Provided special project support to other departments. - Routed calls to appropriate departments using the multi-line phone system. - Managed and routed incoming mail/packages. Processed packages that were ready for outgoing shipment. - Coordinated with outside vendors to maintain the main meeting room fish tank and the breakroom snack machine. - Managed meeting calendars.



Re/Max Tri-City Realty

• Real Estate Administrative Assistant

  • May 2011 - Aug 2012

  Provide administrative support to coordinate and ensure smooth progression of transaction process, from beginning of escrow through closing. Acquire information from clients, prepare documentation to include CAR/ZipForms + company disclosures, and coordinate with escrow officers and buyer / seller agents; submit accurate paperwork within deadlines. Participate in marketing and advertising and maintain listing currency in MLS. Address questions and problems; participate in coordinating appointments. Organized files for listings to ensure maximum efficiency for agents. Successfully managed transactions involving short sales of homes in distress. Show less



CSU Channel Islands Office of Extended Education

• Office Assistant

  • Jun 2006 - Aug 2006

  Managed administrative requirements centered on supporting clientele throughout application process. Responded to phone inquiries, interacted extensively with applicants, and coordinated with internal stakeholders to ensure smooth processing. Conducted follow-ups, created confidential files, entered data, and distributed mail. Managed administrative requirements centered on supporting clientele throughout application process. Responded to phone inquiries, interacted extensively with applicants, and coordinated with internal stakeholders to ensure smooth processing. Conducted follow-ups, created confidential files, entered data, and distributed mail.



CSU Channel Islands Multicultural Center

• Programming Specialist

  • Sep 2004 - May 2005

  Established rapport and fostered positive experiences for visitors; coordinated with peers, vendors, and multiple departments to execute events. Managed budgets and promoted events. Answered phones / directed calls and organized / maintained filing system. Developed, coordinated, and executed numerous events to promote higher education among elementary and middle-school students. Established rapport and fostered positive experiences for visitors; coordinated with peers, vendors, and multiple departments to execute events. Managed budgets and promoted events. Answered phones / directed calls and organized / maintained filing system. Developed, coordinated, and executed numerous events to promote higher education among elementary and middle-school students.