Experience

National Equity Project
• United States
• Non-profit Organizations
• 1 - 100 Employee
• Executive Assistant

  • Apr 2021 - Present


Define American

• United States
• Civic and Social Organizations
• 1 - 100 Employee

• Executive Assistant

  • Apr 2019 - Sep 2020

  ● Managed all aspects of executive’s duties including scheduling, coordinating meetings with staff, board, and outside partners, and troubleshooting. ● Managed all social media platforms for executive director; assisted with elevating profile by 21% and garnering new followers, and ensured all messaging was in alignment with the organization. ● Assisted with implementing and processing financial policies and procedures. ● Helped facilitate new partnerships, maintain donor relationships, and acted as liaison to the board of directors. ● Worked with executive director and Strategic Growth Department to analyze potential new stakeholder relationships and provide deep-dive research to help further relationships. ● Assisted executive director with event/conference/workshop appearances by coordinating logistics with host and preparing necessary materials such as presentations, background information, and agendas. ● Acted as touch point for executive director on projects, campaigns, and events. ● Interfaced with accounting firm and assisted with monthly financial analysis as well as audit; responsible for depositing donor funds and providing necessary information for accurate accountancy. Show less



Oasis Solutions

• IT Services and IT Consulting

• Administrative Assistant

  • Aug 2017 - Apr 2019

  ● Facilitated all day-to-day office functions to ensure office runs smoothly. ● Contributed to internal process and program development to help advance the company. ● Coordinated meetings and assisted in coordinating events. ● Created and updated Company Policies and SOP manuals. ● Entered accounts payable invoices for general office expenses and vendor invoices for purchase orders. ● Entered cash receipts into Sage 100 and electronically deposited funds in addition to creating sales and purchase orders. ● Assisted with writing scope of documents for projects and maintained customer project reconciliations. ● Assisted director of client services with coordination of upgrades, implementations, and services. ● Imported invoices from project management system to accounting system and reconciled. ● Reviewed general ledger accounts for accuracy. ● Assisted with writing scope documents for projects. Show less



University of Louisville

• United States
• Higher Education
• 700 & Above Employee

• Administrative Assistant

  • May 2015 - Aug 2017

  ● Served as personal assistant to fundraising professionals including coordinating and managing office functions, handling critical correspondence files and records, maintaining calendars. ● Maintained confidential donor correspondence files and records. Processed, drafted, and edited documents, correspondence, and administrative reports. ● Worked with Office of Prospect Research for preliminary research reports on individuals, foundations, and corporations. ● Assisted with maintaining integrity of the donor database system. ● Completed gift processing documents, contact reports, and projects. ● Assisted with development and fundraising activities; interacted with donors and prospects, University administrators, staff, volunteers, and community leaders. ● Handled multiple assignments with high priorities while meeting critical deadlines. ● Served as a resource on unit-wide policies and procedures, and acted as technical resource for development officers. ● Served as social media coordinator for the Denny Crum Scholarship Fund at the University of Louisville – responsible for all verticals (Facebook, Twitter, Instagram) in support of Denny Crum and the Denny Crum Scholarship Fund. Show less



eBay Enterprise

• United States
• Retail

• Operations Support Analyst

  • Apr 2009 - Feb 2015

  ● Created Communications Bridge between management and multi warehouse fulfillment center associates. Site contact for dissemination of company information and new programs/benefits rollouts from corporate office. ● Assist site director in analyzing and tracking both departmental and budgetary goals for management staff. Created and generated ad hoc spreadsheet tools to assist staff with reporting requirements. ● Assist site director and corporate office with implementation of new company initiatives and evaluation of effectiveness. ● Created and maintained weekly departmental huddle guide and monthly newsletter including original content, layout, design, and distribution utilized by both management and associates. ● Act as onboarding ambassador by facilitating new hire orientation presentation and served as point of contact for new employees. ● Coordinated onsite events for 500+ employees including award ceremonies, luncheons, drives, and fairs. ● Scheduled meetings for senior executives. Recognized for ability to manage multiple complex calendars including creating shared calendars in Outlook. ● Escorted visitors to facility and provided hospitality service arrangements. ● Managed complex and multi-destination travel for senior management via corporate booking tools. ● Acted as proxy administrator for employee relations including company engagement surveys and annual organizational development training requiring a high level of confidentiality and discretion. Show less



Guess

• France
• Information Services

• Executive Assistant

  • 2004 - 2008

  ● Created and maintained production guides that tracked daily distribution center productivity and expenses for all departments. Submitted data to senior management and executives. ● Reviewed monthly P&L statements for distribution center for accuracy. Submitted accruals and verified content before final distribution to senior management and executives. ● Established and maintained process for reconciling departmental temporary staff billing and overtime expenses to production guide to assist with cost per unit and other financial planning. ● Planned events including client/vendor visits and facility events. Planned and coordinated site visits for international clients and guests. Show less