Sofea Samah

Document Controller at TECNIMONT S.P.A.
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Contact Information
us****@****om
(386) 825-5501
Location
Pengerang, Johore, Malaysia, MY

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Credentials

  • Oracle Database 12c: Advanced Administration
    Aconex
    Jan, 2018
    - Nov, 2024
  • Oracle Database 12c: Advanced Administration
    CIDB Malaysia

Experience

  • TECNIMONT S.P.A.
    • Italy
    • Construction
    • 100 - 200 Employee
    • Document Controller
      • Apr 2022 - Present

      FLEXI-HDPE (UPT27) PENGERANG INTERGRATED COMPLEX (PIC), TECNIMONTHQC SDN.BHD LOT 93, OWNER P27 TCF OFFICE. 81600 PENGERANG, JOHOR. •Assign as third party for PETRONAS Staff for FLEXI HDPE PLANT UNIT 3215 project PENGERANG (RAPID) • Assist Lead Document Controller to prepare final documentation of project • Keep updating record into PEDMS for All Incoming & Outgoing and handling the user troubleshoot as well. • Handling incoming and outgoing correspondence from Contractor, distribute and keep tracking all the documents pending review/approval from project team for their action. • Downloading the incoming document from Contractor using site FTP and transfer to the project shared folder. • Interface with project personnel and provide the required support on Document Control related matters. • Monitoring and advise Contractor is regarding the requirement of final documentation. • Set up meeting and monitor the progress, implemented the quality and process flow for the preparation and compilation of final documentation by Contractor’s as per final documentation and handover procedure. • Monitoring the review process of Final documentation submission from Contractor and Vendors. • Updated regularly Final Documentation progress to Lead DC. Show less

  • YTL Corporation Bhd
    • Malaysia
    • Construction
    • 400 - 500 Employee
    • Document Controller
      • Dec 2018 - Apr 2022

      GEMAS-JOHOR ELECTRIFIED DOUBLE-TRACKING PROJECT (EDTP) SYARIKAT PEMBENAAN YEOH TIONG LAY SDN BHD BANGUNAN SATU TINGKAT, LOT 1131, JALAN SEDENG 2, KAMPUNG SEDENG, 85000, SEGAMAT • Handling project incoming and outgoing transmittal and letter from client, subcontractor, and outside parties. • Receiving, updating, keeping and monitor all Drawing Register, drawing hardcopy and softcopy from Main Office (Kluang). • Receive all document electronic or hard copies of all documents from subcontractor and keep in track in document register. • Maintain all records, drawings, reports, and other information in an orderly sequential manner. • Receiving, Reviewing, and updating technical documents (STQ, RFI, STS) from subcontractors. • Prepare and upload documents through an electronic document control system (Aconex Asia) and distribute to all parties in particular document or by discipline. • Update Technical Document/Drawing Register and distribute to project team member • Distribute, track, and monitor all document to client (KLC), subcontractors and all authorized parties for all document (RFI, Drawing, others) • Plan, Control and Direct all document control functions for construction operations and teams. • Ensure all documents confirm to established and distribute to engineer and teams. • Monitor other DCs to maintain all system in correct order before submission, keeping the document. • Control the numbering, filing, sorting and retrieval of electronically stored and /or hard copy documentation produced by all parties associated with construction in a timely, accurate and efficient manner. • Respond in a timely manner to requests to retrieve information, information search and general requests form client and subcontractor. • Provide outstanding report and the latest Master document register to the Manager. Show less

  • TECNIMONTHQC SDN.BHD
    • Pengerang, Johore, Malaysia
    • Document Controller
      • Dec 2017 - Dec 2018

      FLEXI-HDPE (UPT27) PENGERANG INTERGRATED COMPLEX (PIC), TECNIMONTHQC SDN.BHD Lot 93, OWNER P27 TCF OFFICE. 81600 PENGERANG, JOHOR. • Assign as third party for PETRONAS Staff for FLEXI HDPE PLANT UNIT 3215 project PENGERANG (RAPID) • Handling project correspondence. • Familiarize with the project documentation types and categories between Contractor to understand the workflow among the multi-discipline works such as drawings, procedures and method statements including project correspondences such as letters and site memorandums. • Maintain a database of the incoming and outgoing transmittals • Distribute internally the latest revision documents according to the discipline’s requirements, i.e drawings, isometrics, etc. through softcopy and hardcopy • Scanning and upload documents / drawings into server and project system database. • Monitoring Site Documents folder is updated as per status in Master Document Register List. • Reporting summary status to Client, Project Coordinator, QC Coordinator, and Inspector. • Updating status on the receiving of the documents from vendor and database. • Any other works related tasks assigned by line manager and management. • Analyse and acknowledge received documents submitted by Contractor and Subcontractor before distribution process. • Update the register of outgoing & incoming documents. • Prepare the transmittal to Contractor, sub-contractors. Control the transmittal number. • Upload & update the documents to the PETRONAS Electronic Data Management System PEDMS • Monitoring the MDR closely and update the summary email the Master Deliverable Tracking List (MDR) and Engineering Drawing Register in weekly basis. • Update and filing all new Construction Drawings in the Master Construction Drawing file. • Assign and control the document numbering based on the specification from Client. • Follow up the overdue documents that need approval or reply from the person in-charge. Show less

  • Dynaciate Engineering Sdn Bhd
    • Construction
    • 100 - 200 Employee
    • Document Controller
      • Jul 2015 - Dec 2017

      DYNACIATE ENGINEERING SDN BHD PLO 640, ZONE 12B, KAWASAN PERINDUSTRIAN, 81700 PASIR GUDANG, JOHOR. • Reporting to the Project Engineer and Deputy Project Manager. • Receives and registers Client (Tecnimont HQC & TOYO Engineering Sdn Bhd) provided document for detail engineering or construction engineering project. • Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project. • Maintains specifically assigned project database/s. • Update master list submission for document (drawing, procedure, method statement). • Assist in filling duties. Fix malfunctioning office equipment. • Make sure all document updated and will distribute to all management staff and project on site. • The several project under DYNA ELITE CONSTRUCTION SDN BHD 1)Project: Rapid Steam Cracker Complex (SCC) Temporary Construction & Facilities (TCF, Warehouse) Client: TOYO Engineering Sdn Bhd 2) Project: Rapid Steam Cracker Complex (SCC) Labor Accommodation Camp (LAC)- CDC Phase I & II Client: TOYO Engineering Sdn Bhd 3)Project: Rapid Pakej 7 Polyproylene Units Spheripol 3305/Spherizone 3315, Plot 62 Rapid Projects Client: TECNIMONT HQC 4) Project: P27 – EPCC of the Flexi HDPE Unit 3215 7500060560 Contractor & Subcontractor Accommodation Camp and TCF Constructions Client: TECNIMONT HQC Show less

  • MENTA CONSTRUCTION SDN. BHD.
    • Malaysia
    • Construction
    • 1 - 100 Employee
    • Quality Control Clerk
      • Mar 2013 - Jul 2015

      MENTA CONSTRUCTION SDN BHD 2, JALAN 1/128, TAMAN GEMBIRA, 58200 KUALA LUMPUR, WILAYAH PERSEKUTUAN KUALA LUMPUR. • Reporting to QA/Q Manager & QAQC Engineer. • Control document of request of inspection (RFI). • Prepare transmittal for distribution of document, packing list, arrange and send all final documents to the client (Technip). • Manage the incoming and outgoing document distribution matrix from subcontractor. • To maintain the document in line with procedure and ITP • To control numbering and keep in track with Master List Register • To ensure all the compilation of final documents are in order as per Table of Content. • Preparing Document for Final Handing Over Project (Phase 1 and Phase 2) - Site Preparation PACKAGE • Scan all final documents, do the book marking and re-write to CD-ROM for soft copy. • Distribute the Correspondences (Incoming & Outgoing) to the concerned project team. • Assist Document Controller to do submission the document to Client (Technip). Show less

Education

  • Universiti Teknologi MARA
    Diploma of Education, Accounting
    2010 - 2013

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