Executive Management Assistant

• Dec 2022 - Present

Executive Assistant

• Feb 2022 - Nov 2022

Executive Secretary to President (The Americas)

• Jan 2019 - Feb 2022

• Managed complex travel arrangements for the president & select employees. Ensured bookings adhered to schedule and personnel preference while maximizing cost-efficiencies. • Led and book the company senior management for the Board meeting. • Adept at working virtually and managing different time zones • Established strong relationships with client gatekeepers to gain support and effectively achieve results; high-value networking. • Scheduled appointments and maintained calendar for the President, all teleconferences, and internal and external meetings • Responsible for Expense Reports for reimbursement with other related departments • Handled client gifting during Christmas and other important occasions • Provide administrative support to President and his teams • Demonstrated ability to prioritize multiple tasks and meet deadlines in a fast-paced environment • Proven computer proficiency with Outlook, Excel, Word, PowerPoint • Demonstrated strong partnering/collaboration skills • Ability to work independently or in a team environment with a minimum of direction or follow-up Show less

Executive Assistant

• Oct 2017 - Jan 2019

Assistant to the Chief Technology Office • Managed an active calendar of appointments, filed expense reports, and composed and prepared confidential correspondence. • Coordinate communications, track and follow up on requests, and identify those of importance that require immediate attention, • Perform a variety of accounting activities, expense reports, purchase orders, and invoices each week. • Ensure and maintain the confidentiality of all communications and documentation. *moved to Anarock with reporting manager at Housing.com Show less

Executive Assistant

• May 2016 - Oct 2017

Assisting the CFO and Head HR of the organization. • Managed and tracked travel/meeting/conference expenses; worked closely with finance and accounting group to ensure spending was aligned and within budget. • Maintained phones, managed calendars, scheduled appointments, meetings, luncheons and conference calls, as well as arranged all travel plans. • Participated in weekly Leadership Team meeting: generated agenda, recorded minutes, followed up on action items. • Coordinated all aspects of internal and external visitor meetings, seminars, interviews. • Scheduled and coordinated weekly, biweekly and monthly research management and new ideas team meetings. • Participated in Employment Engagement Committee for planning corporate events, arranged office holiday parties and other outside functions. Show less

Executive Assistant

• Aug 2015 - May 2016

Assisting the CEO and Co- Founders of the organisation - • Co-ordinating with senior officials in the Indian Government for meetings • Fixing conference calls with various stake holders of the company as and when needed • Handling travel & accommodation related activities • Co-ordinating for Domestic and International Travel • Co-ordinate with brokers for office space for start up in Gurgaon • Extensive Calendar Management • Arranging and shortlisting candidates for various positions in the organisations • Helping in enhancing the product and giving appropriate feedback to deliver the best • Settlement of payment of consultants and third parties *moved to Intelligent Interface with Reporting Manager at Housing.com Show less

Executive Assistant

• Jun 2014 - Aug 2015

Assisted the CFO and CBO with their day to day activities - • Organising Monthly meeting with business heads within the organization • Fixing conference calls with various stake holders of the company as and when needed • Handling travel & accommodation related activities • Arranging for foreign currency • Settlement of travel claims post travel, settlement of all respective corporate credit card and personal expenses post travel • Handling Billing for the various third party organization who are involved in various matters • Handling all the confidential information relating to various matters in the organization • Preparing and circulating minutes of the meeting • Maintaining confidential correspondence & files in soft and hard copy form • Maintenance of all the agreements in the system, ensuring filing is done on a timely basis • Arranging for meetings and video conferences • Keeping all records of accounts, stationery etc • Arranging Pan India meeting with all Regional offices once in 6 months for the entire management team • Handling Team Activities Show less

Secretary

• Mar 2012 - Jun 2014

Assisting the Sr. Vice President – General Counsel, heading the Global Legal Team, handling MIS for her on a monthly basis, coordinating with all the country managers all across the world for various Legal issues, Litigation updates along with the amount spent by them on a monthly basis. • Co-ordinating with business heads within the organization for meetings • Fixing conference calls with various stake holders of the company as and when needed • Preparing monthly MIS with the General Counsel presented to the Chairman of the organization • Yearly budget projection for the team, handling the monthly budget allotted to the team • Handling travel & accommodation related activities • Arranging for foreign currency • Settlement of travel claims post travel, settlement of all respective corporate credit card and personal expenses post travel • Handling Billing for the various third party organization who are involved in various matters • Billing for senior counsel outside the organization, ensuring timely payment of all bills • Handling all the confidential information relating to various matters in the organization • Drafting letters on behalf of the general counsel, handling E mails • Preparing and circulating minutes of the meeting • Renewal of Power of Attorney’s for the needed business head, getting the documents legalized from the respective consulates • Maintaining confidential correspondence & files in soft and hard copy form • Maintenance of all the agreements in the system, ensuring filing is done on a timely basis • Arranging for meetings and video conferences • Keeping all records of accounts, stationery etc • Preparing statement for Petrol and Driver re-imbursement Show less

Secretarial Assistant

• Mar 2010 - Jul 2011

• Extensive calendar management • Email Management • Project Management/ Business presentations • Product Training/ Demos for partners, • Hand-holding and Mentoring new joiners • Research on competitors • Analysis and proofreading • Product demo to International prospects • Maintain Files, Records & Documents • Create and standardize documents • Extensive calendar management • Email Management • Project Management/ Business presentations • Product Training/ Demos for partners, • Hand-holding and Mentoring new joiners • Research on competitors • Analysis and proofreading • Product demo to International prospects • Maintain Files, Records & Documents • Create and standardize documents

Resourcing Cordinator

• Oct 2008 - Mar 2009

Worked as an executive for a project called “Internationalizing India”, Collation of all the CV’s of all the interested candidates, Coordination with all locations for assignments for all the candidates department wise, handling of Road show held in various locations for promotion of India as a Nation, Coordination with all different departments for all the expat candidates, Arranging for conference calls at All India Level, Taking minutes of the meeting, Appropriate feedback for projects held in the past, managing the calendar of the Resourcing managers. Worked with the Resourcing Team as a Resourcing Coordinator. • On boarding a candidate into the system. • Rolling out Offers and Appointment letters • Maintaining all new joiners’ records and sending them to relevant teams for their salary processing. o Completion of Pre and Post Joining formalities of the candidates. o Coordination with all the line managers and Top Management for various hiring positions. o Scheduling meeting for the managers with the Resourcing Team (worldwide conference calls) o Sending out EHF’s (Employee Hiring Forms) for creation of all their records. • Completion of PEEV files. (New Hire Files) Show less

HR Executive - Compensation & Benefits

• Aug 2007 - Jul 2008

Handling benefits of the employees, conducting new joiner’s induction (Benefits introduction) On boarding and off boarding of the employees which includes; Ensuring completion of joining formalities; Issuing appointment letters to all the new joiners; Off boarding includes; issuing of Relieving letters. Issuing Bonified Letters and all kind of all other documentation. Collection of dockets for all the new joiners. • Provident fund. o Handling queries, processing of forms (withdrawal and transfer) and all grievances related with PF and dealing with PF vendor for submission of forms and ESSN nomination forms. • Mediclaim & Insurance. o Handling queries, processing of hospitalization (cashless and reimbursement), accident and death claims and all grievances related to mediclaim and insurance. Show less