Experience

EIC Activities

• Australia
• Civil Engineering
• 1 - 100 Employee

• Executive Assistant to Managing Director

  • Sep 2022 - Present



The King's School

• Australia
• Primary and Secondary Education
• 300 - 400 Employee

• Executive Assistant to the Director of Finance and Business Operations

  • May 2022 - Sep 2022

  My role is to support the Director of Finance and Business Operations who acts as the principal business and Chief Financial Officer for the School Council with a wide ranging portfolio of duties covering all of the entities under the control of the Council. Key Accountability: - Liaise with business partners, EAs and other stakeholders to maintain strong and strategic working relationships - Managing diary and inbox – prioritise and escalate correspondence, action emails and ensure efficient response turnaround time - Arrange travel and coordinate attendance at business meetings, including booking rooms, facilities and catering where required - Meeting coordination, agenda, minutes and action items. - Prepare and collate Committee and Board reports, documents - Assist the Director of Finance and Business Operations in communication, administration and coordination of projects and major works - Gate keep deadlines to ensure project delivery runs smoothly - Preparation of all documents and correspondence generated by the Finance Office - Assist in generating Purchase Orders using Synergetic system ensuring valid documents are provided and allocating cost to the right General Ledger within the budget - Coordinate periodic team meetings (including Work, Health and Safety meeting and team building events).



Lendlease

• Australia
• Real Estate
• 700 & Above Employee

• Team Assistant, User Experience, Building

  • Aug 2021 - Apr 2022

  User Experience (UX) is a specialist team within Lendlease Construction, with a focus on commercial office fitout and asset repositioning, social and affordable housing, education, retail banking, and multi-site programs of work.I provide high level support to the UX Northern Project Director and General Manager National Finance as well as the wider Project Managers on site.What my day looks like:- Liaise with business partners, EAs and other stakeholders to maintain strong and strategic working relationships- Managing diary and inbox – coordinate meetings by priority and optimising efficiency- Arrange travel and coordinate attendance at business meetings- Attend and minute meetings- Credit card expense reconciliation (SAP Concur)- Complex project scheduling for all UX projects in NSW and VIC- Onboarding new starters - liaising with People & Culture and IT- Manage Distribution List and Microsoft Teams channel to ensure effective communication - Provide administrative support to the wider project team- General file management (SharePoint)- Gate keep deadlines to ensure project delivery runs smoothly- Assist with preparation of correspondence, documents and reports as required

• Site Administrator (Secondment)

  • Sep 2021 - Nov 2021

  Key accountability:-Process purchase orders and complex invoices for payment-Allocate payment for each project according to the task line in the forecasted budget (PBF and Oracle Procurement)-Proactively manage the workload in a timely and accurate manner, prioritising deadline and ensuring payment on time-Provide detailed information for monthly ABCC reporting-Deliver excellent service to allocated projects and liaise with Finance and Contract personnel-Provide feedback and flag improvement opportunities for processes, tools and systems to the Finance team-Ensure consistent execution of the end to end processes in compliance with the company policies



VJC - Adrian Chaudhary FCA CFP JP

• Australia
• Accounting
• 1 - 100 Employee

• Financial Adviser Support & Client Relation

  • Jul 2019 - Jul 2021

  -Prepare comprehensive Annual Record of Advice documents for existing clients.-Prepare packs and all documents for client meetings -Support the Financial Adviser in the review of clients' investment portfolios and generate various reports and projections-Conduct product research and data collection with different suppliers to meet clients' needs and best interest (Insurance and Superannuation)-Generate and convert leads from referral/phone/web queries -Ensure compliance processes are adhered to (AML, issue FDS and Opt In etc)-Liaise with all client queries and resolve issues relating to applications, transactions and others-Periodic market update and post to different social media platforms (website, Mail Chimp, Facebook and LinkedIn)

• Support and Admin Assistant

  • Aug 2016 - Jun 2019

  -Proactively engage with clients as the first point of contact and maintain outstanding customer relationship-Reception duties including answering phone calls/emails and assist with various clients' needs-Organise in-house and external meetings, including client events and team celebrations.-Diary management and travel bookings-Prepare and process ASIC Renewals and other forms -Reconcile bank statement monthly (Xero)-Assist clients in setting up Xero account - creating Chart of Accounts and training-Maintain Client database (Sage Handisoft)-General administrative tasks-Maintain professional and dynamic relationship with various suppliers.



Canon Business Services ANZ

• Australia
• Information Technology & Services
• 300 - 400 Employee

• Corporate Receptionist for Optus Singtel

  • Mar 2014 - Apr 2016