Experience

Jehangir Hospital

• India
• Hospitals and Health Care
• 100 - 200 Employee

• Executive Assistant To The CEO

  • Jan 2021 - Present

  * CEO Calendar management * Participation in meetings * Taking Minutes as and when required for CEO office * CEO office MGMT * Admin wing Coordination * Planning Priorities in the list of tasks * Confirming compliance with Implementation of Policies * CEO office to trustees coordination * Data Governance (Point for discussion) * Booking Meetings * Daily reporting of patient demographics * Coordination for monthly review meetings * Coordination for birthdays (Mgmt team) * Minor Audits as and when indicated * Document management * Participation in Departmental Audits * Taking timely updates on various on going and upcoming Projects. * Coordination in implementation of approved pilot projects * Subscriptions (CEOs) management * Delivering Results from Insights * Timely report generation based on data compiled * Developing dashboards for various departments as and when required (List of Dashboards) * Using data for identifying various opportunities to leverage brand building and revenue generation * Vetting Documents for signature/s * MOU Renewal and Associated Activities (Maintaining records for same) * Lisences and its timely renewal along with individual department follow-ups * CEO Profile Mgmt. * Social Media Handles * Quarterly industry research using publically available resources * City TOP consultant Mgmt. (Newsletters and birthday greetings) * Corporate CXOs (Newsletters and birthday greetings) * Statutory Officers (Newsletters and birthday greetings) even periphery (Pune Division) * Relationship Management with External Agencies and Organization's * Consultant Management (Drs. Birthdays / anniversaries/special occasions) On panel with JH * OLD DNB Students engagement and( database ) newsletters/ birthday greetings * Management Publications * Newsletters (All) and its coordination * Managing memberships for the CEO at various forums Show less



Sarda Bio Polymers Pvt. Ltd.

• India
• Chemical Manufacturing
• 1 - 100 Employee

• Executive Assistant To Chief Executive Officer

  • Oct 2020 - Nov 2020

  * Maintain executives agenda and assist in planning appointments, board meetings, conferences etc. * Attend meetings and keep minutes * Receive and screen phone calls and redirect them when appropriate * Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) * Prepare responses to correspondence containing routine inquiries * Make travel arrangements for executives * Handle confidential documents ensuring they remain secure * Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders * Maintain electronic and paper records ensuring information is organized and easily accessible * Conduct research and prepare presentations or reports as Assigned. Show less



SHUBHAM OUTDOOR ADVERTISING

• Pune

• Executive Assistant

  • Mar 2017 - Jan 2020

  • Able to independently manage complex calendars by prioritizing meetings and coordination of meetings. • Consolidation & timely submission of bills/expense statement. • Able to produce documents, reports and create presentations. • Managed independently front end visitor management and events for leaders. • Maintained strong relationship with vendors and keep price data in order to get the best pricing on services. • Maintain department statistical/budgetary information, including comparison of actual to budget and reason for major variances, reviews expenses and verifies that charges are made to correct accounts. • Coordinate hard copy file management including filing and organization, archiving and destruction of files upon expiration of retention period. Coordinate with records management. • Process legal invoices and interface with accounting and outside counsel on payment status. • Coordinate with accounting and accounts payable on payment of Invoices and monthly/quarterly reporting. • Handle day-to-day operations and manage back office support. • Report to management regarding office activities and keep track of clients, calls and manage documentation. • Performing office duties that include ordering supplies and managing a records database. • Plan and manage end to end travel in coordination with the travel desk for flights, hotel, visa, forex, ground transportation, building access etc. • Research and build relationships with new clients. • Handle requests, feedback and queries quickly and professionally. • Acts as advisor to subordinates to meet schedules and/or resolve problems. Show less



Tech Mahindra Business Services

• India
• IT Services and IT Consulting
• 700 & Above Employee

• Executive F & P

  • Aug 2011 - May 2014

  • Handling travel desk • Vendor Management • Bills verification and submission for processing for Facility management. • Responsible for formulation and implementation of plans, policies and processes with respect to Facilities Management, Travel Services. • Discussing with the respective vendors and lessors for various contract/agreements finalization or renewal • Providing assistance for travel & boarding arrangements to employees & business associates. House Keeping & Hospitality. • Responsible for monitoring the housekeeping staff. • Ensuring proper utilization of meeting rooms. • Completing all joining formalities of new employees. • Completing all formalities of relieving & Issuing relieving &experience letter. • Issuing photo ID card to employees & maintain track record of employee attendance. • Stationary management & keeping the record for the same. • Planning events & activities on some occasions & getting those approved by senior management. • To coordinate with finance department to obtain necessary approval for budget, controlling cost & keeping the organization on track financially. • Coordinate for new salary account openings for employees. Show less



Nextgen Cnc Hytek Pvt Ltd

• India
• Machinery Manufacturing
• 1 - 100 Employee

• Executive Assistant Office Manager

  • Dec 2004 - Apr 2011

  • Organize meeting schedules for various departments • Respond to incoming communications, such as phone calls and emails • Provide assistance in filtering and forwarding communications to proper individuals and departments • Provide standard clerical duties as assigned, including faxing, copying, mailing, and communicating with clients • Create written and typed reports, including memos and business letters • Planning and coordinating administrative procedures and systems and devising ways to streamline processes. • Ensure the smooth and adequate flow of information within the company to facilitate other business operations • Manage schedules and deadlines. • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints • Monitor costs and expenses to assist in budget preparation • Organize and supervise other office activities (recycling, renovations, event planning etc.) • Manage Travel and hotel for both Domestic and International. • Handled Exhibitions, Back Office Management. Show less



Reliable Telemarketing

• Pune, Maharashtra, India

• Executive Office Manager

  • Mar 2002 - Aug 2004

  • Assist in administrative aspects of the office. • Should have an eye for detail and the ability to work under pressure. • Devising and maintaining office systems, including data management and filing for the MD. • Maintaining and keeping Customer files, documentation and other important records up-to-date and current. • Produce documents, briefing papers, reports and presentations by collecting and analyzing information. • Efficiently managing incoming customer enquiry over telephone and emails, ensuring clear communication of products and services. • Managed effectively enquiry, feedback and request very professionally and quickly. Show less



All Metal India

• Pune

• Administrative Assistant

  • Apr 1999 - Apr 2002

  • Maintaining relations with retail partners ensuring timely receipt of payments and sales reports. • Facilitating orders and maintaining high levels of customer service. • Efficiently managing incoming customer enquiries over telephone and emails, ensuring clear communication of products and services. • Sales & purchase management. MIS & Reporting. 24 • Maintaining relations with retail partners ensuring timely receipt of payments and sales reports. • Facilitating orders and maintaining high levels of customer service. • Efficiently managing incoming customer enquiries over telephone and emails, ensuring clear communication of products and services. • Sales & purchase management. MIS & Reporting. 24