Experience

Reyes Coca-Cola Bottling

• United States
• Food and Beverage Services
• 700 & Above Employee

• Executive Administrative Assistant

  • Jul 2019 - Present



Ezaki Glico USA Corporation

• United States

• Sales Support / Donation Committee / Admin Support

  • Jan 2016 - Feb 2019

  • Process, fulfill and ship orders; create product kits and maintain product inventories; and handle order requests in a timely and accurate manner to achieve maximum customer satisfaction • Monitor, maintain and fulfill product samples and display tools. • Count samples in stock, keep logs and records of product sample inventory. • Ship and deliver products, samples, display tools and promotional items to the sales offices, distributors and stores. • Assist the sales team with preparing displays and promotional items. • Handle business inquires by phone, facsimile and email: investigate and resolve customer problems. • Prepare and maintain all sales and shipment data includes demonstration. • Update, process and maintain customer, products and other sales related documents and information. • Review donation requests, interfaces with requesting organizations and other departments regarding the amount or number of items that will be donated once Manger approves the request and manage any shipments. • Support inventory management utilizing GP; Support PO processing and shipping arrangement as needed. • Verify and match invoices from clients and vendors for AP transactions and enter data into the GP. • Obtain sales employees travel schedules, post on multiple Company calendars and coordinate meeting arrangements as needed; Provide various clerical assistance for sales team. • Assist and support the administrative needs for the company - All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week.



Mattel, Inc.

• United States
• Manufacturing
• 700 & Above Employee

• Sr. Administrative Assistant

  • Feb 2003 - Sep 2014

  • Managing 3 VP’s, Sr. Director, and 3 directors’ schedules and calendars by prioritizing based on knowledge of needs and priorities of the business. • Managing the schedule and calendars of above managements’ direct reporting structure when multiple team members need to be in specific meetings within the US and globally. • Conference room planning for team including AV support coordination when necessary • Arranging travel including air, hotel ground transportation, etc. • Creating PowerPoint decks as needed. • Scheduling and coordinating departmental meetings and off-sites arrange business lunches and dinners. • Preparing and submitting the expense reports for the entire team. • Create PO’s and arrange payments for external agencies, vendors and suppliers on projects. • Assist, coordinate and manage all travel needs within US for visitors from overseas’ Global Consumer Products team, licensees, agencies and other business partners from outside US. • Assist with Japanese team and licensees; act as language and cultural translator • Coordination of tradeshow registration and calendars. • All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week.



Bandai America

• Consumer Goods
• 1 - 100 Employee

• Administrative Assistant

  • Sep 1999 - Feb 2002

  • Assist and support SVP, Director of Sales, R&D Manager, Marketing Manager, and their direct reporting team. • Coordinate and schedule travel and business appointments for above team and travelers from headquarter in Japan. • Assist overseas company affiliates in Europe and Asia. • Assist overall tradeshow coordination, including onsite supports, create PO and schedule payments for development fees. • Distribution of sales materials, customer mailings and provide press mailings for marketing and sales. • Translate products concepts sheets and business documents from Japanese to English. • All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week.



Good Stuff, Inc.

• Fountain Valley, CA

• Office Manager

  • Jan 1995 - Aug 1998

  • Product data entry and accounting. • Coordinate meetings and business trips. • Translate manuals and troubleshooting information from English to Japanese. • Outside Sales to local Japanese businesses. • All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week. • Product data entry and accounting. • Coordinate meetings and business trips. • Translate manuals and troubleshooting information from English to Japanese. • Outside Sales to local Japanese businesses. • All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week.



National Ceramics Dental Laboratory

• Torrance, CA

• Office Clerk

  • Dec 1993 - Dec 1994

  • Patient case data entry and accounting. • Translate documents from English to Japanese and vice versa. • Prepare VISA and work permit information for new employees. • Deliver materials to doctors’ office. • All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week. • Patient case data entry and accounting. • Translate documents from English to Japanese and vice versa. • Prepare VISA and work permit information for new employees. • Deliver materials to doctors’ office. • All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week.



Nissan Motor Corporation

• Torrance, CA

• Executive Secretary

  • Jan 1991 - Jul 1993

  • Coordinate and schedule meeting and business trips with company headquarters in Japan. • Data entry. • All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week. • Coordinate and schedule meeting and business trips with company headquarters in Japan. • Data entry. • All secretarial functions (filing, phone coverage, documentation, packaging, etc.) and balancing multiple priorities in any given day/week.