Experience

FinTech Scotland

• United Kingdom
• Financial Services
• 1 - 100 Employee

• Executive Assistant

  • Mar 2018 - Present

  Edinburgh, City of Edinburgh, United Kingdom



RBS

• Russian Federation
• Business Consulting and Services
• 1 - 100 Employee

• Personal Assistant & Project admin support

  • Jan 2015 - Present

  RBS, Gogarburn HQ, Edinburgh Personal Assistant and Project Coordinator My key deliverables are providing PA support to the Head of Learning & Capability and working closely with her direct reports to offer project support. My key responsibilities: Diary management, supervising all aspects of internal and external meetings from sourcing venues, identifying AV and catering requirements, planning and distributing an agenda and sending out invites. Responsible for inbox management, by effectively… Show more Personal Assistant and Project Coordinator My key deliverables are providing PA support to the Head of Learning & Capability and working closely with her direct reports to offer project support. My key responsibilities: Diary management, supervising all aspects of internal and external meetings from sourcing venues, identifying AV and catering requirements, planning and distributing an agenda and sending out invites. Responsible for inbox management, by effectively screening, prioritising and progressing all correspondence received. Rotational Chair in the weekly team meeting, planning and distributing the agenda and ensuring the meeting flows effectively and runs to time. Arranging travel and all associated logistical requirements. Monitoring and closing actions for Team Head by devising a comprehensive log, identifying deadlines and ensuring appropriate action taken. Working closely with the Team Head’s direct reports and wider business stakeholders as well as fostering and maintaining good working relationships with stakeholders PAs. Processing expenses in a timely manner and raising Purchase Orders for invoices. Providing project support to the wider team in managing logistics for various learning events.

• Personal Assistant and Project admin support

  • Jan 2010 - Dec 2014

  Edinburgh, United Kingdom Following my return from maternity leave I reassumed the role of PA and project support. My key responsibilities: Provided PA support to the Team Head and his Leadership team including inbox management, coordinating travel and meeting and diary management. Maintained and updated accurate Holiday schedules. Assisted with the wider team infrastructure requirements which included updating internal team website pages with news and provided admin support in team events both… Show more Following my return from maternity leave I reassumed the role of PA and project support. My key responsibilities: Provided PA support to the Team Head and his Leadership team including inbox management, coordinating travel and meeting and diary management. Maintained and updated accurate Holiday schedules. Assisted with the wider team infrastructure requirements which included updating internal team website pages with news and provided admin support in team events both internal and external. Ensured all travel expenses for Head and leadership team were managed effectively in line with cost initiatives for instance ensuring Air travel authorisation process was duly followed and planned ahead to consider suitable travel alternatives. Collaborated with the PAs of key stakeholders to ensure important meetings were placed in diary.

• Executive Personal Assistant

  • May 2006 - Dec 2008

  Edinburgh, United Kingdom Career highlights: Provided key support to Director of Transformation in 2008 who was instrumental in bringing the Giant pandas to Edinburgh Zoo. This entailed managing challenging diaries in setting up and ensuring continuity of critical meetings between the director, the Chinese Consulate and the Zoo, organising a diplomatic trip to China to secure the pandas for Edinburgh and sourcing and arranging basic Mandarin and Chinese business etiquette lessons. My key… Show more Career highlights: Provided key support to Director of Transformation in 2008 who was instrumental in bringing the Giant pandas to Edinburgh Zoo. This entailed managing challenging diaries in setting up and ensuring continuity of critical meetings between the director, the Chinese Consulate and the Zoo, organising a diplomatic trip to China to secure the pandas for Edinburgh and sourcing and arranging basic Mandarin and Chinese business etiquette lessons. My key responsibilities: Provided a high quality PA service to the Director and managed his office effectively and efficiently through diary and meeting management. Managed pre and post meeting activity – i.e. preparation of papers/presentations/packs and the follow up of actions, ensuring that the Director was prepared for all meetings in a timely manner and that actions assigned to the Director were completed ahead of deadline. Dealt effectively with and/or delegate issues in the director’s absence. Show less



Standard Life

• Project Assistant

  • Aug 2005 - May 2006

  Edinburgh Project Assistant in the Implementation workstream as part of the Standard Life Demutualisation Programme. My key responsibilities: Prepared presentations and documents for meetings. Attended regular meetings with the project manager to identify and progress action points. Arranged face to face, audio and video conferencing meetings. Documented workshop and regular meeting material. Managed project manager’s calendar and mailbox. Organised travel for project… Show more Project Assistant in the Implementation workstream as part of the Standard Life Demutualisation Programme. My key responsibilities: Prepared presentations and documents for meetings. Attended regular meetings with the project manager to identify and progress action points. Arranged face to face, audio and video conferencing meetings. Documented workshop and regular meeting material. Managed project manager’s calendar and mailbox. Organised travel for project manager and team members. Show less



Christie's

• Belgium
• 1 - 100 Employee

• Personal Assistant to the International Director & Senior Sales Administrator, Old Master Paintings

  • May 2004 - Jul 2005

  20 Rockefeller Plaza, New York, New York 10020 My key responsibilities: Organised International Director’s meetings and prepared supporting material. Coordinated Director’s travel, appointments with clients, and produced agendas. Managed Christie’s private viewing gallery in arranging special events (private client lunches, cocktail receptions and press launches), planning picture viewing appointments and directing picture hangings. Produced Private Treaty Sale agreements between Christie’s and the buyers and sellers of… Show more My key responsibilities: Organised International Director’s meetings and prepared supporting material. Coordinated Director’s travel, appointments with clients, and produced agendas. Managed Christie’s private viewing gallery in arranging special events (private client lunches, cocktail receptions and press launches), planning picture viewing appointments and directing picture hangings. Produced Private Treaty Sale agreements between Christie’s and the buyers and sellers of works of art. Coordinated all components of Old Master Paintings auctions including securing client consignments, creating contracts, arranging shipping and meeting catalogue deadlines. Attended department auctions and handled telephone bids from absentee bidders. Liaised with clients (private, museum and trade) on behalf of the International Director. Show less



Hall & Knight USA Ltd

• Gallery Manager and Personal Assistant

  • Jul 2000 - Jun 2004

  21 East 67th Street, New York, New York 10021 My key responsibilities: Managed the daily running of the gallery, greeted clients and members of the public. Supervised shipment of paintings in and out of the gallery. Organised Director’s travel, off-site meetings and travel agendas. Planned and produced gallery social events such as opening night receptions for exhibitions. Presented and discussed works of arts with private clients and public institutions to secure gallery sales. Prepared press releases and packs for… Show more My key responsibilities: Managed the daily running of the gallery, greeted clients and members of the public. Supervised shipment of paintings in and out of the gallery. Organised Director’s travel, off-site meetings and travel agendas. Planned and produced gallery social events such as opening night receptions for exhibitions. Presented and discussed works of arts with private clients and public institutions to secure gallery sales. Prepared press releases and packs for gallery exhibition openings and trade fairs. Assisted in the production of accompanying exhibition catalogues. Represented Hall & Knight at European trade fairs. Maintained and updated the company website. Show less