Shereen Chao
Project Coordinator at CWA Engineers Inc.- Claim this Profile
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Bio
Credentials
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Emergency Childcare/CPR-B/AED
Lifesaving SocietyFeb, 2015- Sep, 2024
Experience
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CWA Engineers Inc.
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Canada
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Industrial Machinery Manufacturing
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1 - 100 Employee
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Project Coordinator
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Jun 2019 - Present
Coordination of engineering team consisting of various disciplines as well as liaising with client team members, vendors and contractors to obtain information for the following: Creation and maintenance of the “Master Drawing Registry”, a complex excel document used by many members of the engineering team as an inventory of packages and drawings, the analysis of progress, and an addition to the schedule; Creation of “Comment Disposition Logs”, documents designed to minimize and address any discrepancies between engineers, vendors, and clients; Coordination of engineering team and vendors to ensure smooth review and tracking of incoming shop drawings; drafting letters in response to various client requests; assisting on proposal writing;
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Polygon Homes Ltd.
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United Kingdom
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Legal Services
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Construction Administrator
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Jul 2016 - May 2019
• Document control of drawings, site instructions, meeting minutes, field reviews, memos & misc. documents for 5-7 construction projects at a time including towers, townhomes, sales offices, & childcare centres: creation of transmittals, distribution, tracking, filing (electronic & physical) of documents • Work closely with project manager, architects, consultants, site superintendents, sub-contractors, & other Polygon groups (development, interior design, sales, etc.) to be the liaison to provide accurate & coordinated information in a timely manner; upon completion, coordination & organization of all required documents & creation of binder to be submitted to city for occupancy permits • Administrate & overseeing the request for budget pricing & tendering of projects, preparing necessary documents & drawings necessary• High adept in utilizing Salesforce & Timberline for the timely administration, execution, & circulation of documents such as, construction contracts, change orders, purchase orders, & recommendation memos• Coordination with Telus, Shaw, BC Hydro, the city etc. for the setting up of phone lines, temporary power, applying for temporary encroachment, etc. • Coordination of Topping Off Parties with VIP bankers, tradespeople, & senior vice presidents• Member of the UGM Christmas Raffle committee in 2016 & 2017 as part of Polygon’s annual fundraising initiative: planned themed launch party, did write-ups for prize brochure, sold, tracked & distributed thousands of tickets • Member of construction team responsible for coordination & planning of Summer Picnic 2017: acted as MC for company-wide game of giant tug-of-war• Generation of the weekly project status report every Monday; upon supervisor absence, responsible for preparing & taking of meeting minutes at weekly manager’s meetings• Provide receptionist duties at main office reception / switchboard as needed• Acting floor warden & first aid attendant in case of emergency
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Administrative Receptionist
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Jul 2015 - Apr 2016
• Coordinate various meetings and events for big–named clients (Lafarge, Kinder Morgan) • Organize events as Social Committee Head (Booking of ice for ‘Winter Classic’ Ice Hockey Game with clients, Inter-company Volleyball tournament & BBQ, Archery Tag event, intramural ball hockey team captain)• Document control for various different engineering projects: creation of transmittals, electronic & manual filing of documents• Manage bookings of flights, hotels, vehicles, and conferences for all engineers• Perform various office duties inclusive of managing boardroom bookings, greeting clients/vendors, office supply inventory and replenishment, answering phones/taking messages, document updates (phone lists, office attendance, vacation schedule), couriering documents & parcels (Flash Courier, UPS, Purolator, FedEx, Canada Post) and maintaining office cleanliness• Involved in marketing (updating engineers’ CVs for different proposals, sending out newsletters to hundreds of clients) and accounting (keeping record of visa purchases, creating draft invoice letters)• Acting floor warden in case of emergency
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Scotiabank
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Canada
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Banking
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700 & Above Employee
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Teller
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May 2015 - Jul 2015
• Was proactive in providing customer service to a wide variety of clientele• Organized and filed many different documents; Account Maintenance • Communicated on the phone, answered customer questions • Handled large sums of cash• Processed transactions through several different computer programs (FFT, TKS, Intralink) • Was proactive in providing customer service to a wide variety of clientele• Organized and filed many different documents; Account Maintenance • Communicated on the phone, answered customer questions • Handled large sums of cash• Processed transactions through several different computer programs (FFT, TKS, Intralink)
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Varisty Event Staff
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Sep 2010 - Apr 2015
• Provided excellent service to fans and professional athletes (Toronto Raptors training camp)• Various minor official positions for CIS Hockey (Scorekeeper, Goal Judge, Penalty Box Attendant)• Trained staff on the CIS Hockey Gamesheet• Well-versed in operation of DJ, video, and message-board software• Helped in marketing and promotion of games and special events • Provided excellent service to fans and professional athletes (Toronto Raptors training camp)• Various minor official positions for CIS Hockey (Scorekeeper, Goal Judge, Penalty Box Attendant)• Trained staff on the CIS Hockey Gamesheet• Well-versed in operation of DJ, video, and message-board software• Helped in marketing and promotion of games and special events
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Pedalheads Bike Camps Inc.
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Canada
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Wellness and Fitness Services
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100 - 200 Employee
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Bike Instructor / Combo Camp Supervisor
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Mar 2015 - Mar 2015
- Created fun games and drills designed to teach children biking fundamentals - Helped many children transition from using training wheels to riding on their own- Oversaw the kids' transition from bike camp to swim camp in an orderly fashion - Establishing good rapport with parents, kids, volunteers, fellow staff - Created fun games and drills designed to teach children biking fundamentals - Helped many children transition from using training wheels to riding on their own- Oversaw the kids' transition from bike camp to swim camp in an orderly fashion - Establishing good rapport with parents, kids, volunteers, fellow staff
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Collingwood Physiotherapy & Wellness
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Canada
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Medical Practices
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1 - 100 Employee
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Volunteer
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Jan 2013 - Aug 2014
• Assisted physiotherapist in range of motion assessments• Taught and oversaw exercise programs for patients• Administered ultrasounds on patients • Assisted physiotherapist in range of motion assessments• Taught and oversaw exercise programs for patients• Administered ultrasounds on patients
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UBC Department of Psychology
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Canada
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Higher Education
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1 - 100 Employee
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Research Assistant
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May 2013 - Dec 2013
• Conducted literature searches• Coding of narratives • Created online surveys using www.fluidsurveys.com • Conducted literature searches• Coding of narratives • Created online surveys using www.fluidsurveys.com
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Chinese Christian Mission
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United States
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International Trade and Development
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1 - 100 Employee
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Summer Daycamp Coordinator
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May 2011 - Aug 2011
• Coordinated and organized a 7-week daycamp from scratch with limited resources and time for children ages 5-12 with a team of 3 assistants• Interviewed, recruited, trained, and coordinated many volunteers• Created exciting and education lesson plans, activities, games, and crafts for children aged 5-12• Dealt with finances and logistics for 14 field trips• Regularly updated lists of registration information and inventory • Coordinated and organized a 7-week daycamp from scratch with limited resources and time for children ages 5-12 with a team of 3 assistants• Interviewed, recruited, trained, and coordinated many volunteers• Created exciting and education lesson plans, activities, games, and crafts for children aged 5-12• Dealt with finances and logistics for 14 field trips• Regularly updated lists of registration information and inventory
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Rec 'N Read Leader
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May 2010 - Aug 2010
• Designed and coordinated logistics in fun and exciting program for 20 inner city kids aged 5-8 working under strict time constraints and budgets.• Assisted in the development of fundamental literacy skills and helped foster the passion for reading in academically struggling children.• Assisted Project Manager in caring for at-risk children and special needs children.• Employed leadership skills in leading a group of volunteers in supervision of children • Designed and coordinated logistics in fun and exciting program for 20 inner city kids aged 5-8 working under strict time constraints and budgets.• Assisted in the development of fundamental literacy skills and helped foster the passion for reading in academically struggling children.• Assisted Project Manager in caring for at-risk children and special needs children.• Employed leadership skills in leading a group of volunteers in supervision of children
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STORMTECH Performance Apparel
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Canada
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Retail Apparel and Fashion
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1 - 100 Employee
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Sales Associate
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Aug 2008 - Apr 2009
• Sold outdoors apparel to a wide variety of clientele• Assisted with merchandizing of store front and maintenance of store appearance• Efficiently operated cash register• Conducted inventories • Sold outdoors apparel to a wide variety of clientele• Assisted with merchandizing of store front and maintenance of store appearance• Efficiently operated cash register• Conducted inventories
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Education
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2009 - 2015
The University of British Columbia
BA Psychology, Psychology
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