Experience

ServTec
• United States
• Outsourcing and Offshoring Consulting
• 1 - 100 Employee
• Executive Assistant

  • Sep 2022 - Present


Business Incorporation Zone

• United Arab Emirates
• Business Consulting and Services
• 1 - 100 Employee

• Human Resources Executive

  • Jan 2019 - Jan 2020

  • Recruitment and Selection process • HR Induction and employee training • Visa processing and Payroll Management • HR Data & Appraisals Management • Managed Recruitment Consultants • Prepared NOC, Salary Certificate & Pay Slips • Office & Employee Insurance (New/Renewal) • Strict adherence of UAE Labour Law SPECIAL PROJECTS • New HR Software System Implementation • Process maps for all HR Functions • Employee Handbook • Recruitment and Selection process • HR Induction and employee training • Visa processing and Payroll Management • HR Data & Appraisals Management • Managed Recruitment Consultants • Prepared NOC, Salary Certificate & Pay Slips • Office & Employee Insurance (New/Renewal) • Strict adherence of UAE Labour Law SPECIAL PROJECTS • New HR Software System Implementation • Process maps for all HR Functions • Employee Handbook



Creative Zone

• Animation

• HR Admin

  • Oct 2018 - Jan 2019

  • Renewal of Trade Licenses• Recruitment and Selection process• Prepared NOC, Salary Certificate & Pay Slips• Employee final settlement• Manage Company Events• Maintained telecommunication expenses

• Office Manager

  • Jun 2018 - Oct 2018

  • Managing the reception and assisting the clients• Supervising the office assistants and PRO’s• Vendor and Office Supplies Management• Fleet Management



ENVIROGEN WATER TECHNOLOGIES LIMITED

• United Kingdom
• Utilities
• 1 - 100 Employee

• HR & Admin Assistant

  • May 2017 - Apr 2018

  • HR Induction and Data Management • Recruitment, Visa processing and Employee Insurance • Final Settlement and Exit Interview • Purchase Orders and Office Supplies Management • Keeping financial records • External Events Coordination • HR Induction and Data Management • Recruitment, Visa processing and Employee Insurance • Final Settlement and Exit Interview • Purchase Orders and Office Supplies Management • Keeping financial records • External Events Coordination



ICI Pakistan Limited

• Pakistan
• Chemical Manufacturing
• 700 & Above Employee

• Office Coordinator- Life Sciences

  • Mar 2015 - Apr 2017

  • Assisting the Vice President- Life Sciences • Coordinating with HR, Finance & Supply Chain management & Team • Maintaining the records of all the agreements (Rental & Products) • Responsible to get the agreement vetted by the Legal Department • Arrangement of printing and getting the agreements signed by all the heads and the legal department • Processing payments related to lease agreements, seeds growers & warehouses etc • Processing transporters bills to the concerned department • Processing Medical bills • Process claims (Medical, petrol, travelling(Local & Foreign) & entertainment etc ) • Processing bills for car rental • Ticketing and Hotel Reservation along with Visa processing. • Responsible for preparing interview assessment forms for the candidate Show less



Soulco

• Belgium
• IT Services and IT Consulting
• 1 - 100 Employee

• HR & Contract Manager

  • Mar 2014 - Feb 2015

  • Updating customers database from all regions • Daily updates of sales pipeline report • Maintaining weekly sales order report for all regions • Monthly AMCs receivable report for all regions • Monthly AMCs collection report for all regions • Monthly sales tracking reports for all regions • Tracking payments for AMCs and updating the report • Making targeted vs achieved sales report • Monthly sales forecast report • Weekly sales report • Keeping a record for all sales offers submitted • Keeping a record of AMCs (scanned) from all region • Keeping a record for all payments received from all regions • Responsible for preparing Pre- Qualifications vendor registration documentations • Responsible for preparing and submitting HR related medical expense claims • Responsible for preparing and submitting HR related Traveling expense claims • Responsible for making vouchers for Utility Bills and ensuring that the payments are made • Making travel arrangements such as air ticketing and hotel reservations Show less



Habib University Foundation

• United States
• Motor Vehicle Manufacturing

• Secretary to Faculty

  • Nov 2012 - Feb 2014

  Arrange Meetings Making travel arrangements such as air ticketing and hotel reservations Filling up expense forms and forwarding to the concerned department Correspondence ( internal and external) on their behalf Taking care of personal records such as bills, personal drivers salary, fuel etc Arrange Meetings Making travel arrangements such as air ticketing and hotel reservations Filling up expense forms and forwarding to the concerned department Correspondence ( internal and external) on their behalf Taking care of personal records such as bills, personal drivers salary, fuel etc



Bharucha & Co

• Pakistan
• Legal Services
• 1 - 100 Employee

• Personal Assistant

  • Jan 2012 - Apr 2012

  Arrange and Coordinate internal and external meetings. Letter correspondence Making travel arrangements Hotel Arrangements Recording and Distribution of Incoming and Outgoing mails internally and externally Typing of Business letters and Memos as per Manager’s request. Taking care of his personal bills and keeping it as a record To ensure that the office is clean at all time. Fuel Management Arrange and Coordinate internal and external meetings. Letter correspondence Making travel arrangements Hotel Arrangements Recording and Distribution of Incoming and Outgoing mails internally and externally Typing of Business letters and Memos as per Manager’s request. Taking care of his personal bills and keeping it as a record To ensure that the office is clean at all time. Fuel Management



Motorola Limited

• India
• Appliances, Electrical, and Electronics Manufacturing

• Facility Coordinator (South)

  • Apr 2006 - Aug 2011

  Planning and budgeting for local facility and monitoring ongoing expenses. Monitoring and managing office and customer shipments and couriers Maintaining office stationary and keeping proper costing and controlling the whole office supplies and stationary. Maintaining pantry Requirements for both locations Maintenance of both the locations ( Office and guest house) Record keeping of driver's overtime sheets, processing and forwarding to finance department. Processing Mileage / gas Sheets Distribute salaries to all employees and drivers Looking after Projects related to interior designs for offices Preparing project report and evaluation for after completion of each project. Coordinating with employees, vendors, service providers and customers regarding different queries. Forwarding employees, Customers, service providers and vendors queries to the concern and follow up till solution. Facilities staff attendance sheet Hotel Reservations Weekly site inspection Inventory management for facilities stores Employee Arrival formalities ( Phone extensions, badging, keys, cabinet keys, and international dialing code) Printing of Badges for other sites in ME & Pakistan region OVSC monitoring, closures & monthly reporting iProtect Monthly Audit Obtaining quotes and negotiating for Facilities requests Csat - Monthly report EHS Monthly checklist Monthly Inspection PBViews Document Accidental Reports Parking spaces management Monthly Building Inspection Supporting OVSC closures Keys & locks repair SSR Ticketing Show less



Ahmed & Qazi & Associates

• Receptionist & Administration and Customer Services support

  • Jun 2005 - Dec 2005

  Professional Customer Service skills on telephone and walk-in's Processing daily expense vouchers Maintaining Records, and General Office supporting other departments. Professional Customer Service skills on telephone and walk-in's Processing daily expense vouchers Maintaining Records, and General Office supporting other departments.