Administrative Assistant/Accounting

• Jul 2020 - Present

Sales Administration Manager

• Mar 2018 - Present

Office Manager / Executive Sales Assistant

• Mar 2018 - Jul 2020

•Reception – Front desk & Receiving, Phones•Accounts Receivable: Aging reports – Contact Customers for payment status & Monthly Meeting with Steve Kincanon Billing – Approvals, invoice requests, Credit Memos, Void invoices, Tax Exemptions, PO’s & Credit Card Payments•Office management: Office Supply, Orders & stock, Staples account, Business cards, Lead weekly Office Sales meetings with Jimmy Vaughan, Create PO’s & follow up with month end close reports. PO maintenance with Tracy Brown & Shelly Stanley, Train the Trainer with Tracy Brown in Lightning & Oracle integration, attend Monthly Revenue Pipeline meetings with General Manager & Senior Vice President of Sales•Intellievent Lightning - Customer Management Web-Based Software: Add Venues, Customers, Contacts, Vendors – Aided in integration and maintenance of links with SalesForce.com and Oracle•Oracle: Purchasing, IExpenses/Mileage, Travel, Look up payments & past due, Can look up AP also, request new clients & venues•El Sol: Travel, assist when asked - book trips Domestic & abroad. •SalesForce.com eCRM: Work closely with Executive Sales team, am on the integration team for this new software. Assigned to represent 6 sales person in SFDC, and was assigned to 2 two Executive Sales teams. Schedule, Prepare & Lead Training meetings. Help outline & prepare new processes/forms for SFDC Implement new processes. Train sales group on new processes. Enter new opportunities Enter new venues, Enter new client accounts, Approve stage changes, Create & distribute reports

Office Administrator

• Jul 2017 - Present

Answer phones, prepare Sales Orders, figure and order raw material for sales orders, make request for quotes and prepare quotes for customers, prepare PO's, use JobShop by Infor ERP. prepare time cards for payroll, onboard and offboard employees including backgound checks and drug screening, order supplies for both the shop and the office, order tools and safety equpment for the shop, prepare weekly and monthly revenue reports, track quotes and sales, collections, clean the office, This is a new busness so I helped with the Integration of the companies, prepared new company forms, transfred all AR/AP to new company,

Executive Admin Western Hemisphere Offshore

• Aug 2019 - Jul 2020

Customer Service Representative

• Jan 2017 - Mar 2017

Office Administrator

• Oct 2015 - Apr 2016

I loved working with the team at Guardian. I worked with the executives and sales groups. I would aid and customer meetings. I did general office duties like file, supplies, and phones. I managed expenses, including my own for office up keep. I coordinated with Sales and Customers world wide for order processing. Requested PO's, Shipping Documents, and clarified orders. I helped sales with contacts and quotes for customers. I did shipping for US and UK. I arranged pick-up and drop-off's, and processed movement of inventory. I processed Sales Orders and kept logs of Quotes and Sales Orders and was responsible for their archive. I kept a report of all sales, quotes and revenue, and sent reminders to sales for follow up. I recorded all Customer Visit reports and was in charge of the archives of this information. I coordinated regularly with our UK office and totally enjoyed it! Unfortunately due to downturn in the Oil Patch, Guardian had to cut staff in the US, I was a part of this downsizing.

Department Admin

• Sep 2011 - Sep 2015

I Love my job at Baker Hughes. I am the Department Administrator for the Gulf of Mexico Sales Team. I work for some the most extraordinary people, and a very diverse group. I book travel, audit and edit and compile expense reports. I book meetings both local and off site. I cater and arrange transportation. I manage office supplies and the needs of about 67 people at the moment. I manage my own corporate card and phone. Using these tools I provide for my group. I also have experience with eCRM and SAP. I use these regular to handle my duties. I am the eCRM specialist for our GoM group and pull reports and enter CVR's and SVC's regularly. I have some familiarity with WebBits and bit records as well. As I had a brief assignment involving those. I have assisted our Events Coordinator over my tenure here and enjoy volunteering at our customer events. I help with Ticket distribution and I have my own truck to help with setting up and taking down at events. I also assist the facilities coordinator with the office space assignments, mail slots, desk phones and name tags. This is a fun opportunity because it lets me be all over the building and see everyone. I had the opportunity to be on a committee for the administrators in our building as well. That was a fun and unifying experience. We have a great group here, that are willing to share what is needed to make our business run smooth.

Billing, Office Assistant, Admin to Manager

• Jul 2006 - Sep 2011

I truly enjoyed my time at our BOT shop! I worked with about 75 of the most entertaining group you can imagine. I started in our District Managers office helping with the beginning of DocQuest. I entered 2 years of documents and then moved into being the assistant to the District manager and office manager. During the layoffs of 2009 I was moved out to our Shop near Odessa where I did billing for our Oil Tools Division. I used SAP and DocQuest. I also was back up to the Office manager there as well, as she moved out there with me. I Helped with Time, Bonuses and AR, AP. I also helped with the change-over in SAP to ZSDLITE. This also, was the time of our BJ acquisition. I helped with that billing integration, by working closely with BJ and our Houston office. I set up several trainings and aided in that turn over. I also helped with the fleet and drive right system. I used SAP to check customer credit and used the workflow to take care of office expenses.

Primary Teacher

• 1990 - 2011

Teaching 8 to 12 year olds. We learned from the King James version of the Holy Bible. I used arts and crafts , object lessons, video and lectures to keep the children's attention. They taught me a lot. :) Teaching 8 to 12 year olds. We learned from the King James version of the Holy Bible. I used arts and crafts , object lessons, video and lectures to keep the children's attention. They taught me a lot. :)

Receptionist and Billing

• Sep 1986 - Dec 2004

I have worked in the Medical field as a; receptionist, billing accountant and Insurance filing clerk. I am also a certified Chiropractic assistant. I worked these jobs in between having and raising my children. It was great, and a wonderful learning time for me and my growing family. :) I have worked in the Medical field as a; receptionist, billing accountant and Insurance filing clerk. I am also a certified Chiropractic assistant. I worked these jobs in between having and raising my children. It was great, and a wonderful learning time for me and my growing family. :)

Administrative Assistant and Billing, and Planned Well Program Assistant

• Jan 1984 - Jan 1986

Helped to pull bit records and research for Planned Well Programs with Reed Tool Company. I would search Maps, townships and ranges in Texas and New Mexico to find all offsets and then compile the information and input data for the report for the customer. Very fun and interesting. I also worked for Petroleum Information in the billing department, until the bust in 1986, when I switched to the medical industry. Helped to pull bit records and research for Planned Well Programs with Reed Tool Company. I would search Maps, townships and ranges in Texas and New Mexico to find all offsets and then compile the information and input data for the report for the customer. Very fun and interesting. I also worked for Petroleum Information in the billing department, until the bust in 1986, when I switched to the medical industry.