Experience

Security Specialists Global

• Security and Investigations
• 1 - 100 Employee

• Business Support Manager

  • Jan 2022 - Present

  Managing the business support team and the administration requirements for the company. Compliance Manager. Managing the business support team and the administration requirements for the company. Compliance Manager.



Noske-Kaeser Marine

• Australia
• Maritime Transportation
• 1 - 100 Employee

• Accounts Assistant & Project Administrator

  • Nov 2019 - Jan 2022

  Finance - Payroll (AU & NZ), Accounts Payables and Receivables; setting up trade accounts, bank reconciliations, administering various tax payments, assisting with cash flow forecasting and finance reporting; HR - Employee contracts, set up and induction; injury and incident tracking, managing claims and return to work documents as required; Project Administration - Assistance with tender submissions, policies, procedures and document control; various other ad hoc administrative duties as directed.



Arup

• United Kingdom
• Design Services
• 700 & Above Employee

• Business Administrator

  • Jun 2019 - Nov 2019

  Support the Specialist Lighting and Diagnostic teams within NSW Buildings Group. Strong focus on Accounts Receivables, financial reporting, CRM and contract administration. Support the Specialist Lighting and Diagnostic teams within NSW Buildings Group. Strong focus on Accounts Receivables, financial reporting, CRM and contract administration.



Noske-Kaeser Marine

• Australia
• Maritime Transportation
• 1 - 100 Employee

• Payroll Administrator

  • Aug 2018 - Jun 2019

  Administration of the NZ and AU payroll. Point of contact for all Payroll enquiries.

• Accounts Payables Officer

  • Apr 2018 - Jun 2019

  Management of the Accounts Payables process end-to-end, including data entry, reconciliations, processing payments and distributing remittance advices in a timely manner. Confirm the integrity of the data in Xero accounting system, to ensure accuracy and currency. Point of contact for all Accounts Payables enquiries.



Specialised Projects and Logistics Services

• Accounts Assistant

  • Feb 2018 - Sep 2018

  Setting up and maintaining integrity of the customer and supplier data in the accounts system (Wave). Processing accounts payables (bills) and accounts receivables (invoices) within the system, and bank reconciliations as required. Setting up and maintaining integrity of the customer and supplier data in the accounts system (Wave). Processing accounts payables (bills) and accounts receivables (invoices) within the system, and bank reconciliations as required.



International SOS

• Singapore
• Hospitals and Health Care
• 700 & Above Employee

• Team Administrator - Sales

  • Jan 2018 - Feb 2018

  Provided administrative support to General Manager Sales and the sales team. Provided administrative support to General Manager Sales and the sales team.



RHM Consultants Pty Ltd

• Office Manager

  • Jan 2012 - Nov 2017

  Managed the office and administrative aspects of the company, to ensure the office was run smoothly and efficiently. As the Office Manager my days were varied and busy, with constantly shifting priorities and deadlines. Trusted assistant to the company Directors, Executive staff and Finance Manager. Assisted the Finance Manager in the Accounts Receivables process end-to-end. This involved data entry, formatting and checking accuracy of invoices, distributing invoices in a timely manner, receiving payments and producing reports. Office administration responsibilities included (but were not limited to): distribution of quotations, report/document formatting, management of workflow and email inboxes, ordering stationery and consumables etc. I also had a keen focus on implementing efficiency-enhancing workflow/process improvements, and developing detailed Procedure Manuals.



Opal Healthcare

• Australia
• Hospitals and Health Care
• 700 & Above Employee

• Administration Officer

  • Jan 2011 - Jan 2012

  Responsibility for implementation of all administrative functions, and assisting the Facility Manager and the Clinical Manager as advised, to ensure smooth running of the facility and high care standards were met and maintained. Accreditation was achieved during my time at this facility, and I was also an appointed OH&S officer and attended all OH&S committee meetings.

• State Operations Assistant (NSW Metro)

  • Mar 2010 - Jan 2011

  Responsibility for implementation of all administrative functions, and assisting the State Operations Manager and the Sydney Executive Management team as advised. Conducted audits of resident and medical files within facilities to ensure systems met with Accreditation standards. Successfully trained new Administration Assistants for opening facilities.



Synergy Management Solutions

• IT Services and IT Consulting
• 1 - 100 Employee

• Business Services Manager, Finance and Administration

  • Jun 2009 - Feb 2010

  Responsibility for administrative and financial functions within the company, working closely with the Director and Managing Director. Administration/document control of the Quality Management System, developed efficiency-enhancing workflow/process improvements, such as improving the usability of the company online Intranet system. Accounts payables and receivables. Recovered outstanding payments from clients and achieved a 100% recovery rate. Responsibility for administrative and financial functions within the company, working closely with the Director and Managing Director. Administration/document control of the Quality Management System, developed efficiency-enhancing workflow/process improvements, such as improving the usability of the company online Intranet system. Accounts payables and receivables. Recovered outstanding payments from clients and achieved a 100% recovery rate.



2Evolve Pty Ltd

• Philanthropic Fundraising Services
• 1 - 100 Employee

• Senior Administrator

  • Jan 2008 - May 2009

  I performed specific roles within the administration team at different times, including Project Coordinator, IT Manager, Permits Coordinator and Travel Coordinator. I worked in Reception as required and assisted the Office Manager in the day to day running of the office. As Project Coordinator, I was skilled to perform all major Administrative roles, to assist with the training of new staff, as well as covering leave. Some of the various tasks I was responsible for, included (but were not limited to): - Coordination of travel for face-to-face fundraising teams, including planning the travel trips, booking accommodation, flights, car hire and transfer transporation from airport to hotel, and issuing of itineraries and travel information to teams. All of this was undertaken whilst working with very strict budget and time constraints, on a weekly basis. - Coordination and booking of permits for face-to-face fundraising teams, liaising with shopping centres, councils and other stakeholders to ensure all teams were working with valid permits. - Coordinating the receipt and distribution of fundraising donor data, ensuring adherence to Privacy laws. - Managing resources such as uniforms and other stock required for field teams. - Coordinating with the IT Service Provider, logging IT issues, booking IT Service Provider visits. - Working with the Office Manager, I was also responsible for issuing visitor and security passes, covering Reception regularly, booking couriers, ordering of office stationery and consumables etc.



Sydney Symphony Orchestra

• Australia
• Musicians
• 1 - 100 Employee

• Business Services Assistant & Accounts Payables Officer

  • Sep 2006 - Dec 2007

  As Business Services Assistant, I was responsible for and managed the running of the office day to day. I assisted all departments as needed and required, however I reported through to the Manager of Business Services and Finance. This role included managing staff events and functions, being responsible for office consumables, supplies and stationery, facilities management, IT management (assistance), petty cash management, solving and directing enquiries, coordinating meeting room bookings and assisting with the preparation of documentation for Board Meetings. I managed and coordinated the Volunteers Program/Register, and arranged the annual Volunteers Luncheon (corporate event). In addition, I was responsible for the Accounts Payables process end to end. This was a large volume task, involving accurate data entry and filing of all invoices, ensuring the correct approval procedures were followed, processing of EFT payments through the integrated accounts/banking system, printing of cheques and distribution of remittance advice/receipts, as well as being the point of contact for all Accounts Payables enquiries.



Kays Bags (NSW) Pty Ltd

• General Manager's Assistant

  • Sep 2003 - Sep 2006