Office Manager

• Jan 2023 - Present

Administrative Assistant

• Jan 2021 - Jan 2023

Accounting Support Specialist

• Nov 2019 - Aug 2020

OFFICE ADMINISTRATOR/OFFICE MANAGER/ACCOUNTING /OPERATIONS

• Aug 2006 - Nov 2019

• Accounts payable and collections. • Local human resource coordinator and on-boarding specialist. • Provide administrative support to company executives to include making travel arrangements & expense reports. • Scheduling appointments and meetings, taking and relaying telephone messages, maintaining correspondence and data files, filing, copying, and distributing materials as appropriate and assisting with completion of specially assigned projects, which may include off-site meetings. • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. • Supervises and coordinates overall administrative activities for the site. • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. • Arranges for the purchase of office supplies and furniture, office equipment, etc., for the entire staff. • Supervises the maintenance of office equipment, including copier, fax machine, etc. • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) • Participates as needed in special department projects and report creation. • This position manages employees of the department and is responsible for the performance management and hiring of the employees within that department, including reception and administrative assistants. • Update and maintain site emergency response program and/or facility operations manual • Acts as point of contact for property management and others in case of emergency • Prepare expense reports and reconciliation reports for Executives • Responsible for the management of office suite and parking access cards • Assist with meeting scheduling and location reservations Show less

PERSONAL ASSISTANT TO THE CEO / MARKETING ASSISTANT / EVENTS PLANNER

• Jan 1991 - Aug 2008

· Direct assistant to the President and CEO. . Coordinated annual convention including all registrations, speakers and staff arrangements. · Office administration and calendars. · Manage all contract renewals. · Direct assistant to the President and CEO. . Coordinated annual convention including all registrations, speakers and staff arrangements. · Office administration and calendars. · Manage all contract renewals.