Administrative Coordinator

• Dec 2021 - Present

Secretary / Administrative Office / Accountant

• Jul 2006 - Dec 2021

Admin Responsibilities • Reception Duties- Attending incoming / outgoing telephone calls- Carry out administration duties (leaves, passport copies, health cards, labour cards, emails, faxes, government, Memo’s)- Handle filling and distribution of correspondence and other documents.- Prepare contract agreement / offer letters / download data from internet as required - Prepare job offers / letters for staff increment salary- Arrange the files systematically - Prepare invoices, purchases order, price quotation, etc. - Prepare schedule / Agenda of Meeting- Prepare minutes of the meeting - Responsible for the office supplies / employee needs- Preparing monthly attendance sheets.- Providing secretarial support, looking after human resource requirements and maintaining general office equipment’s. - Customer service duties - Preparing Brouchures- Reporting SkillsTechnical Duties• Preparing Bills of Quantities • Preparing Priced Bills of Quantities• Verification of Bills of Quantities • Preparing Budget Reports• Preparing Tender Analysis• Preparing Tender Analysis Report• Preparing Front End Documents (Proposals)• Saving Drawings and Specifications• Maintaining job codes numbers, description.• Data BaseAccounts • Responsible for the petty cash handling and recording• Preparation of Statement of Accounts of company Clients. Encoding the invoices, receipts payments and follow up payments (Account receivables + payables)• Bank accounts monitoring• preparation of cheques and other payments• Daily transactions of recording in cash payment, cash receipts books• Invoice issuance and revenue recognition• Payments follow up• Preparation of monthly report of expenses and income• Bank reconciliation• Filing of vouchers• Sending reminder letters to client regarding overdue payment

Secretary / Administrative Office / Accountant

• Jul 2006 - Dec 2021