Experience

Dynamic Fluid Control Pty Ltd. (DFC)

• South Africa
• Consumer Goods
• 1 - 100 Employee

• Executive Assistant to the CEO, COO

  • Sep 2019 - Present



Aspen Pharma Australia

• Pharmaceutical Manufacturing
• 500 - 600 Employee

• Executive Assistant to the CEO

  • Feb 2015 - Mar 2019

  Setting up meetings with EXCO Managing the CEO’s diaryManaging projects on behalf of the CEOTyping of letters Responding to emailsManaging budgets and expense claimsPerform all general secretarial, personal assistant and filing duties. Commercial agreements, letters and other internal and external correspondence.Receive and sort letters and other correspondence for the GLM.Effectively manage the GLM’s diary and co-ordinate meetings.Screen and manage telephone calls ensuring detailed and accurate recording of messages.Maintain and manage an effective filing system of both physical and electronic documents.Keep and maintain a document management system of files, correspondence and other documents.Assist with compiling of the monthly review reports, audit and risk committee reports, conducting follow-ups on previous items on the reports, ensuring timeous and accurate collation of information.Liaise with executives, managers and other employees within group as well as attorneys in private practice.Deal with queries and ensure appropriate resolution.Assist from time to time, as consented by the GLM, with limited secretarial duties for other senior head office personnel on an adhoc basis.Co-ordinate and make travel arrangements and itineraries for the GLM. Liaise with accounts departments of outside attorneys and other suppliers and resolve accounts issues other suppliers and resolve accounts issues



Lesoba Difference

• South Africa
• Advertising Services
• 1 - 100 Employee

• Personal Assistant to Marketing Director

  • Sep 2014 - Feb 2015

  Perform all general secretarial, personal assistant and filing duties. Scheduling meetingsResponding to meetings sent to the Marketing Director Perform all general secretarial, personal assistant and filing duties. Scheduling meetingsResponding to meetings sent to the Marketing Director



Altron

• South Africa
• IT Services and IT Consulting
• 700 & Above Employee

• Legal Secretary

  • Apr 2014 - Aug 2014

  Perform all general secretarial, personal assistant and filing duties. Commercial agreements, letters and other internal and external correspondence.Receive and sort letters and other correspondence for the GLM.Effectively manage the GLM’s diary and co-ordinate meetings.Screen and manage telephone calls ensuring detailed and accurate recording of messages.Maintain and manage an effective filing system of both physical and electronic documents.Keep and maintain a document management system of files, agreements, correspondence and other documents.Assist with compiling of the monthly review reports, audit and risk committee reports, conducting follow-ups on previous items on the reports, ensuring timeous and accurate collation of information.Liaise with executives, managers and other employees within the group as well as attorneys in private practice.Deal with queries and ensure appropriate resolution.Assist from time to time, as consented by the GLM, with limited secretarial duties for other senior head office personnel on an ad hoc basis.Co-ordinate and make travel arrangements and itineraries for the GLM. Liaise with accounts departments of outside attorneys and other suppliers and resolve accounts issues.



Afrox

• South Africa
• Chemical Manufacturing
• 500 - 600 Employee

• Executive Assistant to the General Counsel

  • Dec 2010 - Mar 2014

  Loading of all requests onto a spreadsheet; Typing of monthly reports of Executives reflecting legal expenses for the month and also savings and monies received from recoveries; Load new matters (claims) received from the branches onto a spreadsheet, allocating the same to the relevant Legal Advisors, Acknowledging receipt of these new matters to the branch; Loading new matters onto a file inventory and also the time sheets scheduled; Diarizing of files according to the Legal Advisors requirements; Drawing of post and diary on a daily basis; Typing of contracts as per the Legal Advisors requirements including track changes;Registering of new contracts and loading them onto an inventory; Ordering of stationery and refreshments for the department on a monthly basis; Ordering of Hortors Legal diaries for Legal Advisors; Ensure that all new equipment has asset numbers and are submitted to Accounting Services for their records.



Nu Pac Supplies & Services CC

• Personal Assistant / Office Executive

  • Jun 2009 - Jun 2010

  Typing of tender documents; Day to day running of the office; Diary Management for the Owner/CEO of the company; Attended to general office admin; Ensured that all correspondence is drafted and typed to the required standard of the CEO; Ordered refreshments for the office on a monthly basis; Loaded and updated the Annual leave and sick leave system, Compiled reports on income and expenses and new contracts received on a monthly basis; Taking minutes of meetings; Arranged the same and confirmed appointments timeously; Kept record and filing of all documentation.



Insurance Ombudsman

• South Africa
• Insurance
• 1 - 100 Employee

• Legal Secretary

  • Jan 2009 - May 2009

  Dictaphone typing on a daily basis and filing of correspondence received;Drawing dairy on a daily basis as per the Assistant;Ombudsman’s requirements. Dictaphone typing on a daily basis and filing of correspondence received;Drawing dairy on a daily basis as per the Assistant;Ombudsman’s requirements.



Old Mutual South Africa

• South Africa
• Financial Services
• 700 & Above Employee

• Senior Legal Secretary

  • Jan 2004 - Jan 2008

  Setting up appointments for Legal Advisors with staff members, external attorneys, and brokers, arranged parking for visitors, Attended to the Legal Advisors travelling requirements, ensuring that this was accurate; Booking the legal library for meetings; Attended to the booking of all departmental lunches and functions; Attended to general office admin; Ensured that all correspondence is drafted and typed to the required standard of the Legal Advisor; Dictaphone typing of correspondence to brokers, their attorneys, third party attorneys, updated the branches on the developments in the matter; Requested payments, i.e. third party payments (settlements), payments of party and party bill of costs, her attorney’s fees and also counsel’s fees, arranged for experts to be paid; Loaded all these requests onto a spreadsheet; Loaded new matters (claims) received from the branch onto a spreadsheet, allocating the same to the relevant Legal Advisors, acknowledging receipt of these new matters to the branch. Loaded in house legal fees as per the Legal Advisors request; Loaded new matters onto a file inventory and also the time sheet schedule; Diarized files according to the Legal Advisors requirements; Drew post and diary on a daily basis; Loaded new matters onto their Legal Data systemAttended to trademark renewals, and payments thereofRequested trademark searches from DM.Kisch attorneysTyped contracts as per the Legal Advisors requirements, doing track changes and liaising with the relevant person with regards to changes made; Registered new contracts, loaded them onto an inventory and loading time onto the time sheet scheduleAssisted the branches and external attorneys with queries on matters within the Legal department i.e. outstanding payments; Attended to payment of all Legal Advisors (Cape Town, Bloemfontein, Durban and the legal advisors at Head office), expense reports, travelling, cellphone expenses, and entertainment expenses on a monthly basis;



Absa Group

• South Africa
• Financial Services
• 700 & Above Employee

• Call Centre Consultant

  • Jan 2002 - Jan 2004

  Assisted clients with their electronic banking on a daily basis, on telephone banking, Assisted clients by paying various accounts for them and confirming the amounts they wanted to pay. Loaded new beneficiaries and also cancelled old outdated beneficiaries. On the internet banking line, she would assist clients if they were unable to log onto internet banking, by going through all their settings with them ensuring that they were then able to log onto their internet banking. Stop cards, she would assist clients with cancelling their cards, if it is lost or stolen.



Esor Construction

• South Africa
• Civil Engineering
• 100 - 200 Employee

• Receptionist

  • Jan 2000 - Jan 2002

  Managed the front deskOperated switchboard, put calls through to the correct department and took detailed messages and forwarded same to the designated persons. Writing out of cheques on a monthly basis to all suppliers, ordered stationery from Walton’s and bought refreshments i.e. offee, tea etc for the office. Occasional typing of letters should the secretary need assistance. Managed the front deskOperated switchboard, put calls through to the correct department and took detailed messages and forwarded same to the designated persons. Writing out of cheques on a monthly basis to all suppliers, ordered stationery from Walton’s and bought refreshments i.e. offee, tea etc for the office. Occasional typing of letters should the secretary need assistance.



Discovery Health MD

• United States
• Maritime Transportation
• 1 - 100 Employee

• New Business Clerk

  • Jan 1998 - Jan 2000

  Captured new business on a daily basis,Printing of new membership cards and putting together member packs and posting new packs to new members. Handled telephonic queries from new and existing members and printed additional medical aid cards. Captured new business on a daily basis,Printing of new membership cards and putting together member packs and posting new packs to new members. Handled telephonic queries from new and existing members and printed additional medical aid cards.