Experience

Hands On

• Director



SensL

• Ireland
• Medical Equipment Manufacturing
• 1 - 100 Employee

• Executive Administrator

  • May 2019 - Present

  Administrative support to VP of Engineering, Business Marketing Analyst and Business Development & Marketing Team (event coordination/logistics: sales meetings, company team events, company exhibitions / tradeshows and other ad-hoc marketing initiatives) Diary management – extensive use of WebEx, across continents Assist HR throughout interview process: Scheduling onsite interviews, Arranging Webex calls, Booking accommodation, Liaising between the candidate and HR department to schedule flights, Follow up with candidate for expense reimbursement and any interview feedback Coordination of new employees starter packs – providing information and implementation (Mobile phones, credit cards, business cards, security pass) contract signing, temporary accommodation Manage inventory and swap back-up tapes with Iron Mountain Co-ordinate shipping for engineering



Camida

• Clonmel

• Logistics Coordinator

  • Jan 2016 - May 2019

  Ensuring that customers raw materials are ordered after being sourced from reliable, quality controlled suppliers, and getting them to their destination efficiently and economically - it's far more complicated than it sounds! Thankfully, my mantra 'Sugar works better than vinegar' is proving itself.... Reception Role - Aug '14 - Dec '15 Events Coordination Assistant (Travel, restaurant and venue booking) – both in-house and abroad Draft, control and numeration of Camida Product Data Sheets Undertakes final inspection of forms when required Preparing presentations, flyers and marketing material as required (iMac & PowerPoint) – editing & layout Stock control of stationery supplies Customer Data Base Administrator Meet and greeting visitors, Answers telephone Incoming and outgoing mail distribution and coordination Composition & distribution of communications Package and arrange despatch of samples Arrange courier collections Assist Company Secretary with data analysis Acts as auditor in internal audits Ensure all are aware of their individual responsibilities for the health and safety of themselves, their colleagues, the Camida Ltd customers and all other persons who may be affected by their activities at work.



University College Cork

• Ireland
• Higher Education
• 700 & Above Employee

• Executive Assistant

  • Oct 2011 - Jul 2014

  Diary control, meeting schedule coordination and phone management Composition & distribution of communications on behalf of VP Marketing & Communications Committee Member - Developed and implemented successful marketing and communication plan for Open Days and beginning of term Minute taking & distribution for various committee meetings plus follow up on time-lines for agreed meeting actions Responsible for administrative support, in particular, to the Manager of each department and also staff members Directly involved with reports, expense and document preparation –including Power Point presentations Initiation of purchase orders and reconciliation with delivery dockets and invoices for department Recording and administration of staff holiday and sick leave Organised all travel arrangements for management and staff within department Coordinated and liaised with national and international delegates, colleges and companies during conferences and workshops – both day and evening events Liaison and office support between students and staff – 1,500 students, including mentoring meetings Coordinated the editing, layout, copy and content of student handbooks



Napier & Blakeley

• Sydney, Australia

• Executive Assistant

  • 2001 - 2003

  Diary control, meeting schedule coordination and phone management. Tracked commitments; determined priority appointments and meeting schedules for the Senior Surveyors Provided administrative support for department executives and other members of the national team Formatting and editing project documentation to meet guidelines Tracking and coordination of reports, agreements and correspondence to meet project deadlines Preparing and overseeing documents and reports for clients, from a presentation perspective – extensive use of Microsoft Word, Excel & PowerPoint Scheduling/coordination of tele/videoconference calls for in-house and external meetings Organisation of all national and international travel for senior surveyors and engineers Coordination of all company events and in-house meetings Suggested and implemented streamlining of office procedures Provided induction training for all new employees