Experience

Futura Polyesters Limited

• India
• Plastics Manufacturing
• 1 - 100 Employee

• Sr. Executive Secretary

  • Feb 2008 - Present

   Handling complete secretarial duties of the Director’s office.  Independently coordinating with HODs and business associates, etc.  Calendar management, scheduling meetings & keeping track of appointments, co-ordination of various events, seminars and conferences.  Organizing travel plans, ticket booking, arranging Hotel accommodation.  Preparing and maintaining minutes and records of conferences/meetings.  Co-ordination with all internal departments to ensure timely receipt of mandatory reports.  Supporting secretarial functions involving efficient handling of correspondence, management of documents, and development of filing systems.  Taking dictations on various matters official/personal as and when required by my superiors.  Scheduling of appointments for seniors, organizing their travel plans, ticket booking and arranging Hotel accommodation.  Supporting administrative functions like handling Guest Relations, arranging meetings and managing the guests, arranging gift articles as and when required and instructed by the Authority.  Ensure that travel etc; requirements of the family members are taken care. Keep in constant touch with the family members and update the Director in case there are any issues pertaining to service required.  Ensure that family requirements pertaining to house maintenance issues, etc., are followed up with Administration dept. for execution. Show less



MX Systems International Pvt.Ltd.

• Executive Secretary

  • Jan 2006 - Jan 2008

   Receiving Phone calls, fixing appointments, co-ordinating with clients, scheduling meetings, receiving & sending mails.  Complete Registration work with Private / Public Sector companies, Receiving enquiries/ tenders, acknowledging the same, preparing a comprehensive and competitive quotations, detail specifications, etc & submitting them to clients within the required time frame.  Scrutinizing and checking Purchase Orders/ Contract Documents received from the client with respect to the Tender specifications, preparing manufacturing indent, preparing the order acknowledgement letter, preparing the job file separately for project and design department providing all the correspondences, offer copies, etc, requesting the advance bank guarantees/ indemnity bonds, getting the advance payment and handing over the same to the A/c’s dept.  Preparing requisition form / Statement for Earnest Money Deposit and sending the same to the respective department for acquiring Bank Guarantee/ Demand Draft.  Sending Registration letters along with company profile and the questionnaire duly filled in to the different clients to get ourselves registered in clients approved vendor list.  Sending Introductory letters to different clients.  Ticketing, Air travel bookings, Hotel bookings, etc. for the Executives.  Complete administration work of the office including organizing & arranging interviews of human resources, maintaining office expenses, etc.  House keeping, administration and maintenance of files, folders, etc. Show less



Shamit Majmudar Associates

• Executive Secretary

  • Mar 2002 - Dec 2005

   Receiving Phone calls, fixing appointments, co-ordinating with clients, scheduling meetings, receiving & sending mails.  Drafting & sending – general correspondences, letters, e-mails, fax, etc.  Taking care of basic House keeping, office stationery and leave records, administration and maintenance of files folders, etc.  Scheduling Interviews, co-ordinating with the candidates, sending them letter & interacting with them on phone.  Maintaining – Bank Details, Expenses Details, Inward & Outward Courier Register, Clients records like office/ Res. Address/ Tel./ Mobile Nos. etc., Show less



Indiana Conveyors Limited

• India
• Appliances, Electrical, and Electronics Manufacturing
• 1 - 100 Employee

• Executive Secretary

  • Mar 1996 - Sep 2001

   Sending Registration letters along with company profile and the questionnaire duly filled in to different clients to get ourselves registered in clients approved vendor list.  Sending Introduction letters to different clients.  Receiving enquiries/ tenders, acknowledging the same, preparing a comprehensive and competitive quotations, preparing detail specifications, etc and submitting the quotation before due date.  Preparing requisition form / Statement for Earnest Money Deposit and sending the same to the respective department for acquiring Bank Guarantee/ Demand Draft.  Regular follow up of quotations submitted to the clients.  Scrutinizing P.O., preparing manufacturing indent, preparing the order acknowledgement letter, preparing the job file separately for project and design department providing all the correspondences, offer copies, etc, requesting advance bank guarantees/ indemnity bonds, getting advance payment and handing over the same to the A/c’s dept.  House keeping, Administration, Ticketing, Air travel bookings, Hotel bookings, etc. of all the Executives and maintenance of files, folders, etc. Show less