Shantha Renken
Verwaltungsspezialist at Technische Universität München- Claim this Profile
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English Full professional proficiency
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Malay Full professional proficiency
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German Elementary proficiency
Topline Score
Bio
Credentials
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degree
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Experience
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Technical University of Munich
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Germany
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Research Services
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700 & Above Employee
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Verwaltungsspezialist
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Jul 2018 - Present
• Bearbeitung von Rechnungen und Zahlungsvorgängen (intern/extern).• Sie verbuchen sämtliche Eingangs- und Ausgangsrechnungen mit SAP R/3 unter Beachtung der BayHO. Sie erstellen Ausgangsrechnungen für unsere Partner, Mittelanforderungen bei unseren institutionellen Geldgebern sowie Zwischen- und Schlussverwendungsnachweise nach den Vorgaben der jeweiligen Drittmittelgeber. Ebenso gehört die Projektdatenpflege zu Ihrem Aufgabengebiet.• die Erstellung von Verwendungsnachweisen der Drittmittelkonten- Projektträgern wie DFG, BMBF, BMWi, AiF, Industrie• Verwalten und kontrollieren weitgehend eigenverantwortlich den Finanzbereich des Lehrstuhls (Haushaltsmittel und Drittmittel). Dazu gehört insbesondere auch die Abwicklung von öffentlich geförderten Forschungsvorhaben und von Industrieaufträgen (Mittelabruf, Controlling und Schlussabrechnungen).• Verwalten der zugehörigen Forschungs- und Entwicklungsverträge) sowie auch die Kontakte zu den wissenschaftlichen Mitarbeitern/innen des Lehrstuhls, zur Verwaltung der TUM und zu den Förderträgern.• Budgetplanung und Controlling der Lehrstuhlfinanzen.
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Accounts Receivable/ Billing Specialist
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Sep 2015 - Sep 2016
Performing varies tasks, which require a thorough understanding of the Accounts Receivable function compliant with DDI revenue recognition executive summary GAAP, and billing policy and procedures.Prepare and maintain various reports as weekly revenue billing list for Malaysia and Singapore in Oracle. Issuing aging reports, batch summary balanced reports for verification and approval.Using the ‘Black Line’ Financial Close Management system to maintain accounting workflows, producing financial and regulatory reporting in a timely manner while ensuring accuracy and compliance auditability. To reconcile A/R to the G/L and ensure balanced batch summary reports for verification and approval.Compilation of withholding tax receipts from clients and CP 37 form (account deduction from royalty and interest to a non-resident person by the Inland Revenue Board of Malaysia).Ensure all intercompany invoices/ recharges between each branch are uploaded to a shared point for each DDI branch worldwide to process it accordingly. Conduct pre-checks on billing/invoicing process; check if freight and expense are coded correctly in Oracle distribution code. Check the product code and distribution code applied correctly.Executing varies tasks in Oracle system to ensure that sales revenue share are coded correctly and commission for Account Manager/ Sales Manager will be paid accurately. Key in billing details in an excel sheet (PRS billing form i.e facilitation fees, material cost, freight and expenses in accordance to MY and SG GST policy. Transfer billing details in the PRS form to Oracle system. Generate invoice in the Oracle system and save the pdf copy of invoices in a shared drive. Invoices will be sent to the client accordingly.
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PGi
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United States
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IT Services and IT Consulting
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700 & Above Employee
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Senior Accounts Receivable Executive, Asia Pacific
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Apr 2012 - Sep 2015
Meeting collection targets within timeframes; Make daily collection calls and sending out reminder emails Conduct account research and analysis for unapplied cash account and misposted payment Prepare and maintain various reports i.e balance sheet reconciliation report for Asia Pacific Manage the monthly reconciliation of other AR related accounts (such as unapplied cash, refund, unclaimed credits, clearing, accrual, bad debt, charge-backs, withholding and sales tax Maintain an accurate aging report and aging summary report Identify and execute the necessary process adjustments with the Sales team in Asia Pacific Monitor cash, lock-box, cash application, wires and credit card applications for accuracy and timely input from JP Morgan Chase website Resolve queries relating to credit card and dispute issues Negotiation of payment plans as required Account reconciliation Record all cheques/ electronic fund transfer / credit card payment
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Credit Controller New Zealand Finance Department
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May 2011 - Mar 2012
Responsibilities as Credit Controller To look after a specific portfolio of accounts which comprise of Cash Account, 7 day team account & 20th term account Collecting the largest possible amount of sales to debtors in the shortest possible period. Reconcile accounts when required. Release orders as required and once payment cited. Be part of the phone queue daily. Liaise via email / telephone regarding outstanding debts to internal and external customers in professional manner. Receive inbound calls from internal / external customers relating to releases and collections Ensure that a high standard of service is given to the customer and that all their administration requirements are met. Deal with internal and external customers effectively on a day to day basis with the aim of maintaining a positive relationship. All customer information must be current including entity names, key contacts with email and postal address & phone details. Action all required refunds with the refund policy and procedure. Responsibilities as Banking Administrator: Banking & Management of all incoming payments to the customer accounts Reporting of payments to give visibility to the credit department Action all required refunds with the refund policy and procedure. Balancing of Bank statement to Sun system on a daily basis
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Education
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1997 - 2000
National University Malaysia
Bachelor of Science in Education Bsc Hons (Ed) Chemistry, Chemistry -
1997 - 2000
University Kebangsaan Malaysia
Bsc (Hon) Edu Chemistry, Chemistry
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