Accounts Receivable Specialist

• Feb 2023 - Present

Accounts Receivable Specialist

• Nov 2020 - Present

Senior Credit Control Lead - Specialist Collection Team of the Year 2019

• May 2008 - Mar 2020

Senior Credit Control Lead within a Global Company for the Irish EntityTo process all aspects of customer credit, ensuring cash flow maximisation in accordance with company policies and procedures.KEY ACTIVITIES:Review funds received into the bank and assess any possible returned funds or direct debit.Review and approve daily direct debit file before processing to the bank.Investigate and discuss with the customer daily deferred orders to ensure prompt delivery.Provide Sales team with a daily deferred order report to include action taken.Engage with customer to ensure payments are received on time.MAIN RESPONSIBILITIES:Issue monthly statement and provide support for all 700 customer accounts.Provide monthly reports which create the Credit Deck for Senior Management and Head Quarters, Geneva.Potential Bad Debt Provision - Overdue 30/60/90 +Returned Direct Debits - value still outstandingMonthly Deferred Order - to include explanationCredit Control KPI’sCreate, request and issue quarterly payment in relation to Long-Term Trade Agreements.Ensure all above are carried out within the J-Sox Controls and Company Policies and Procedures.Request, record and file all quarterly Customer rebates and release for payment.Investigate customer queries regarding returns, shortages, pricing queries.Create mandates for new customer accounts.Issue EDI Output for top 25 customers.Download BWG & Musgraves weekly payment remittanceInvestigate and record daily deferred orders and when released.Weekly lodgement.Approve daily direct debit file.Check the bank daily for any payment received / direct debits returned. Advise Business Service Centre of allocations and clearings. Show less

Purchasing Associate for the Irish Entity - (maternity leave cover)

• Mar 2019 - Jan 2020

Purchasing Associate for the Irish EntityPoweruser in the preparation and implementation of go-live and post go live roll out of the SAP-4-Finance-ERP. KEY ACTIVITIES:Validating Purchase RequisitionsSetup of new VendorsAdvising payment dateBalance PO – Goods Receipt / Invoice ReceiptResolve queriesMAIN RESPONSIBILITIES:Ensure the accuracy of the catalogue & My Shop platform content, adapt/upload rates as required & carry out catalogue cleansing to ensure catalogue usage KPI’s are met & ensure all transactions are in line with JTI Procurement Policy & Procedures.Manage all markview requests to ensure timely query resolution. Liaise with the UK and the Business Service Centre to ensure all transactions are up to date. Support the business in resolving blocked invoices & GR/IR imbalances. KPI’s: Manage vendor master dataInvestigate PO requested before being approved.Manage all Vendor master data change requests through the Supplier Date Governance platform for SAPi.e. bank details, name, VAT no. Show less

Accounts Associate

• Jul 2004 - Apr 2008

DUTIES: Post cash daily from Bamtrac report for Ireland, UK, Holland, Belgium & Sweden. Update software receipts spreadsheet. Run daily Billing Due list for UK, Holland, Belgium & Sweden. Daily collections calls. Attend weekly conference call to report on collections. Maintain up to date collections notes. Resolve queries as they arise. Maintain Sweeps spreadsheet. Run monthly reports. Bank reconciliations for UK, Sweden & Sweeps. Update cash forescast spreadsheet Show less

Accounts Receivable Specialist

• Oct 2003 - Jun 2004

DUTIES: Managing Debtors ledger of 2,500 active accounts. Communicate with Debt Collector & Solicitor RE: Bad Debts. Advise allocation of funds received. Liaise with Distribution Offices (Cara, Cork, & Limerick) & Sales Representatives. Obtain monthly Purchases Order Numbers. RESPONSIBILITIES: Meeting monthly targets. Visa payments, General allocations, Credit transfers. Issuing invoices, credit notes, cheque refunds. Producing and distributing "On Stop" list to depots. Providing copy invoices, statements, POD's, credit notes & Direct Debit mandates Recording discounts & write-off's. Show less

Credit Control & Accounts Receivable

• Sep 2001 - Sep 2003

DUTIES: Analysis of outstanding balances of €1,000 & less. Investigate credit notes being issued. Support collections for UK company Complete, record & lodge to the bank, daily cash received. Set up new account - once authorised Schedule weekly meetings with Sales Representatives RE: Cash Collections. Report & forecast on cash collections for various Sales Areas. Phone duties as per rota. DUTIES: Analysis of outstanding balances of €1,000 & less. Investigate credit notes being issued. Support collections for UK company Complete, record & lodge to the bank, daily cash received. Set up new account - once authorised Schedule weekly meetings with Sales Representatives RE: Cash Collections. Report & forecast on cash collections for various Sales Areas. Phone duties as per rota.

Accounts & Credit Assistant

• Feb 2000 - Aug 2001

I joined the company as an Accounts Assistant and was promoted to Credit Assistance within the first month. DUTIES: Implement company credit policies. Collect debts in a timely manner. Monitor and liaise with top accounts. Protect the company from the potential of bad debts. Provide assistance in meeting the Debtor’s Days target set. Liaise with customers in relation to status of accounts and any overdue funds. Maintain careful records of action taken – contact made, follow-up action required, agreements made etc. ADDITIONAL DUTIES: Staff sales, reception, quarterly stock-take Show less

Accounts Assistant

• May 1999 - Feb 2000

CREDITORS: Code supplier invoices with relevant tax & expense code. Post supplier invoices to creditors account. Monthly reconsiliation of supplier statements. Prepare remittance advise and cheque payments. Payments of miscellaneous expenses. General account queries & payment requests. BANK ACCOUNTS: Preparation of 4 Irish pound account reconciliations on a weekly basis. ADDITIONAL DUTIES: Prepare weekly payroll. Printing of month end sub ledger reports, rollover into subsequent periods and subsequent filing of reports. Petty-Cash distribution and reconcilation. Stock-Take. Show less

Purchase Ledger & Accounts Co-Ordinator

• Jan 1998 - Apr 1999

DUTIE: Setting up new customer accounts. Calling in stock required to fullfill customer orders. Preparing documentation to accompany order for distribution : Picking Slip, Dispatch Note, C of C, Invoice. Collecting payment due at the end of the month. DUTIE: Setting up new customer accounts. Calling in stock required to fullfill customer orders. Preparing documentation to accompany order for distribution : Picking Slip, Dispatch Note, C of C, Invoice. Collecting payment due at the end of the month.

Sales Secretary

• Mar 1997 - Dec 1997

DUTIES: Maintain a full stock of all samples. Manage diaries for all Sales Managers & Director. Action all requests from Sales Managers & Director. Maintain all staff records. Maintain and update telesales ring-round each month. Assemble all monthly reports from Sales Managers. Record all customer orders & enqueries in the absence of the internal sales team. DUTIES: Maintain a full stock of all samples. Manage diaries for all Sales Managers & Director. Action all requests from Sales Managers & Director. Maintain all staff records. Maintain and update telesales ring-round each month. Assemble all monthly reports from Sales Managers. Record all customer orders & enqueries in the absence of the internal sales team.