Experience

Curevo Vaccine

• United States
• Biotechnology Research
• 1 - 100 Employee

• Office Manager

  • Oct 2020 - Jul 2023

  Bothell, Washington, United States • Develop, implement, manage, and maintain the processes that support clinical research and development operations • Improve processes and update systems to increase efficiency • Facilities management - Lease facilitation, office relocation, space planning, buildout, maintenance • IT Management - SM/OM • Audio Visual Systems Management • Asset management • Purchasing • Event management and stewardship of organizational culture • Team travel •… Show more • Develop, implement, manage, and maintain the processes that support clinical research and development operations • Improve processes and update systems to increase efficiency • Facilities management - Lease facilitation, office relocation, space planning, buildout, maintenance • IT Management - SM/OM • Audio Visual Systems Management • Asset management • Purchasing • Event management and stewardship of organizational culture • Team travel • Onboarding/Offboarding activities Show less



Fred Hutch

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Event Manager

  • 2018 - Jun 2020

  Seattle, WA • Orchestrated comprehensive management of end-to-end event planning and logistics of 50+ events per year, hosting 10 – 6,500 attendees with budgets ranging from $200- $250,000. • Effectively collaborated with cross functional teams, including senior leadership/faculty, and external vendors, ensuring efficient event execution from invitation to thank you. • Member of Admin Managers Leadership Team (AMLT), collaborating with cross functional teams to create a monthly forum, delivering… Show more • Orchestrated comprehensive management of end-to-end event planning and logistics of 50+ events per year, hosting 10 – 6,500 attendees with budgets ranging from $200- $250,000. • Effectively collaborated with cross functional teams, including senior leadership/faculty, and external vendors, ensuring efficient event execution from invitation to thank you. • Member of Admin Managers Leadership Team (AMLT), collaborating with cross functional teams to create a monthly forum, delivering critical information on a variety of topics to managers.

• Administrative Coordinator II, HR Finance, Event Management

  • 2017 - 2018

  Seattle • Detailed oversight of $7.5M budget, routinely analyzing 23 department budgets, accounting for variances and conducting transfers as needed. Provide monthly budget reports to managers and VP. • Utilize requisition/purchase order system when utilizing vendors. Obtain new Consultant Agreements. • Process invoices , provide approval of Travel Expense Vouchers and Check Requests, managed Employee Emergency Fund program. • Continued management of the Career Appreciation Event and the… Show more • Detailed oversight of $7.5M budget, routinely analyzing 23 department budgets, accounting for variances and conducting transfers as needed. Provide monthly budget reports to managers and VP. • Utilize requisition/purchase order system when utilizing vendors. Obtain new Consultant Agreements. • Process invoices , provide approval of Travel Expense Vouchers and Check Requests, managed Employee Emergency Fund program. • Continued management of the Career Appreciation Event and the Employee Celebration Event

• Interim Executive Assistant to VP and CHRO, Human Resources, Event Management

  • 2016 - 2017

  Seattle • Managed complex calendars, travel arrangements, and meetings; assisted with on-boarding of new VP and CHRO. • Executed production of the Career Appreciation Program for 450 staff members • Continued to manage Employee Celebration Event for 5,500 employees • Guided redesign of the new employee processes, decreasing budget overages and increasing team accountability.

• Administrative Coordinator II - VP of HR, Interim VP of HR, OD, Diversity, Recruiting, Events

  • 2014 - 2017

  Seattle • Provided Executive Assistant support to VP of Human Resources, including complex calendar management, travel arrangements, organizing meetings and creating / approving purchase orders. • Assisted with fiscal year budget development, gathering expense data, projecting growth needs and cost increases, entry into budget software and producing reports to support approval. • Reconciled and approved monthly statements for 22 employees. • Partnered with teams across the organization to… Show more • Provided Executive Assistant support to VP of Human Resources, including complex calendar management, travel arrangements, organizing meetings and creating / approving purchase orders. • Assisted with fiscal year budget development, gathering expense data, projecting growth needs and cost increases, entry into budget software and producing reports to support approval. • Reconciled and approved monthly statements for 22 employees. • Partnered with teams across the organization to create individualized multi-day interview schedules for potential candidates. • Managed end-to-end event management and logistics of 5,500 person staff event.

• Administrative Assistant II –Training, OD, Research Ethics, Diversity Council, Events

  • 2013 - 2014

  Seattle •Worked cross functionally to establish team values and increase communication throughout department, guiding a culture of respect, resulting in increased efficiencies. •Partnered with Research Ethics manager to ensure all required research ethics trainings for staff were attended and tracked. •Partnered with Event Manager to create and deliver the Career Appreciation Program for staff of 450.

• Program Assistant IV- Training, OD, Diversity, Events

  • 2010 - 2013

  Seattle • Provided administrative support to team of 5, including calendar management, travel arrangements, conference registrations, document creation, supply and equipment management, and all employee engagement survey project support. • Created bi-annual Training calendar, collaborating with multiple stakeholders to ensure alignment for each course offered. Purchased and tracked materials for all courses, while remaining on budget. • Collaborated with Seattle Cancer Care Alliance and Fred… Show more • Provided administrative support to team of 5, including calendar management, travel arrangements, conference registrations, document creation, supply and equipment management, and all employee engagement survey project support. • Created bi-annual Training calendar, collaborating with multiple stakeholders to ensure alignment for each course offered. Purchased and tracked materials for all courses, while remaining on budget. • Collaborated with Seattle Cancer Care Alliance and Fred Hutch HIV Vaccine Trials Unit to participate in the Seattle Pride Parade.



PROVIDENCE REGIONAL MEDICAL CENTER EVERETT

• United States
• Medical Practices
• 1 - 100 Employee

• Staffing Specialist – Women and Children’s Pavilion

  • 2009 - 2010

  Everett, WA • Created monthly staffing schedules for 220 clinical staff members in the Neonatal Intensive Care Unit, Pediatric Unit and Maternal Fetal Medicine, navigating a multiplicity of complex scheduling constraints. • Reconciled timecards with schedule, categorizing absences and overtime, and approving for payroll.

• Department Secretary – Diabetes and Nutrition Program

  • 2007 - 2009

  Everett • Provided exceptional customer service to patients while ensuring HIPPA privacy policies were understood, scheduling patient appointments, creating and maintaining patient charts, verifying insurance benefits, providing free pharmacy vouchers for insulin and counseling patients regarding application processes with pharmaceutical companies for free insulin. • Supported team of 7 Registered Nurses and Registered Dieticians providing care to patients with Diabetes, both inpatient and… Show more • Provided exceptional customer service to patients while ensuring HIPPA privacy policies were understood, scheduling patient appointments, creating and maintaining patient charts, verifying insurance benefits, providing free pharmacy vouchers for insulin and counseling patients regarding application processes with pharmaceutical companies for free insulin. • Supported team of 7 Registered Nurses and Registered Dieticians providing care to patients with Diabetes, both inpatient and outpatient.

• Unit Coordinator - Medical Imaging Department

  • 2004 - 2007

  • Provided exceptional customer service to patients and their families while ensuring HIPPA privacy policies were understood, scheduling patient appointments, explaining medical imaging procedures, providing medical records and chaperoning exams.



Evergreen Hospital Medical Center

• Administrative Assistant

  • Jan 1998 - Jan 2006

  Kirkland, WA •Provided administrative support to Nursing Supervisor and Quality Control supervisor. •Managed Medicare reporting for Transitional Care Unit •Provided Health Unit Coordinator duties for Transitional Care Unit •Health Unit Coordinator Float Pool •Worked cross functionally to select electronic medical record software