Senior Events Manager - Conferences & Exhibitions

• Jun 2016 - Present

• Coordinate and support sponsors for required documentation to participate as a sponsor and sponsor delegates. • Expert in operating Zoom, BigMarker, MS Teams, GoToWebinar webinar platforms. • Prepare, analyze and submit conference reports to management and event partners. • Support, coordinate, and collaborate with other departments for continuous process improvement. • Create, implement and monitor conference budget to ensure event delivery within the allocated budget and timeline. • Source and liaise with the conference venues, AV suppliers, and vendors for event requirements. • On-site delivery planning, supervision, and managing contractors and suppliers to ensure smooth setup and breakdown. • Review weekly registration reports to ensure capacities and accurate attendance forecasting with the Operations Head. • Designed and managed floor plans for exhibitions to ensure the best utilization of space. • Work closely and coordinate with finance for PO, invoices, and payment release. • Hired and trained new staff, volunteers, and part-time workers for the event. • Manage and plan event guesting campaigns to ensure events have achieved the desired number of delegates. • Create, manage and maintain a relationship with the event stakeholders and a set of external suppliers and maintain effective working relationships. Show less

Senior Events Executive

• Mar 2012 - May 2016

• Created content for event promotional materials such as brochures, events website content and all related marketing promotions both online and offline, also looked after the social media and digital marketing aspects of each event. • Managed the procurement of catering, audiovisual, security & rental needs. • Prepared speakers and delegate packs and promotional material (bags, books, gifts, trophies, appreciation certificates). • Handled event accommodation, schedules, travel, day plans and registration procedures. • Liaised with clients to ascertain their precise event requirements. • Produced detailed proposals for events (e.g., sponsorship proposal, client proposals, timelines, venues, suppliers, staffing, staging guide and budgets). • Secured and booked suitable venues and planned event hall and exhibition layouts. • Coordinated with suppliers, handled client queries and troubleshooting on the day of the event for smooth event delivery. • Managed details of events such as conferences, social events, professional meetings, gala-dinners, product launches, workshops, and exhibitions. • Secured partnership, such as media partners and supporting organization to boost publicity of each event. • Invited media for event/conferences coverage and send press releases for newspaper. • Oversaw the dismantling and removal of the event and clearing the venue efficiently. • Planned, managed and implemented operations and logistics aspects of events and exhibitions. • Interacted with exhibitors and contractors relating to operational services and support. • Hired and trained volunteers, part time workers for the event. • Supervised and managed contractors and suppliers to ensure smooth operation. • Managed floor plans, layouts, technical/exhibitor manuals and working with exhibitors to ensure the assigned event’s success. • Post-event evaluation reports (including data entry and analysis and producing reports for event stakeholders). Show less

Sales Executive

• Jul 2010 - Feb 2012

• Assisted with sales report • Cold calling for sales generation • Represented company in various exhibitions • Handled company clients with special care • Assisted with sales report • Cold calling for sales generation • Represented company in various exhibitions • Handled company clients with special care

Manager

• Dec 2004 - May 2008