Experience

Nuqul Automotive

• Jordan
• Motor Vehicle Manufacturing
• 1 - 100 Employee

• Office Manager, Chairman's Office

  • Aug 2022 - Present

  • Handle and ensure proper execution of all correspondence of the Chairman and Managing Director. • Arrange appointments and make required reservations for the Chairman and Managing Director. • Check and process incoming visitors of the Chairman and Managing Director. • Screening telephone calls, inquiries and requests and handling them when appropriate. • Ensure proper follow-up on pending matters and bring it up to the attention of the Chairman and Managing Director. • Follow up on all issues until resolution and achieve. • Control correspondences. • Maintain office equipment’s. • Handle all of Chairman & CEO travel and expenses. • Design filing systems & ensure filing systems are maintained and up to date. • Define procedures for record retention & ensure protection and security of files and records. • Transfer and dispose records according to retention schedules and policies. • Ensure personnel files are up to date and secure Show less



Seraj Law

• Jordan
• Law Practice
• 1 - 100 Employee

• Senior Administration Support Officer

  • Dec 2021 - Apr 2022

  Limited Contract • Providing high quality support to the senior management (H.E. Dr. Bassam Al Talhouni, Former Minister of Justice and Senator and Dr. Yazan Haddadin) and rest of the team. • Managing records, projects, and calendars to make sure everything functions smoothly. ٠Acting as HR. • Managing events including seminars conferences and online webinars. • Managing the monthly expenses and petty cash. • Managing diaries, scheduling appointments and meetings. • Facilitating the meeting of deadlines by keeping multiple agendas and provide timely reminders. • Communicating with clients, experts, lawyers, opposing counsels and other staff, • Filing, organizing, scanning, copying, and faxing legal documents in a timely manner, Transcribing, proofreading, typing, and filing legal documents. • Answering phone calls, taking notes/messages, and redirecting calls when appropriate. Show less



Blackstone Jordan

• Jordan
• Transportation, Logistics, Supply Chain and Storage
• 1 - 100 Employee

• Administrative Support Manager

  • Apr 2021 - Dec 2021

  9 Months Contract • Provide administrative support to all Blackstone Jordan staff. • To provide specific administrative support to the Blackstone Senior Management team. • To respond to all enquiries made to Blackstone and direct enquiries to appropriate staff. • Coordinate administrative/reception activities to ensure day to day operational needs are met. • Promptly attend to incoming calls and direct them to the appropriate staff or take messages. • Greet visitors to the Company and offer hospitality as appropriate. Advise relevant staff of the arrival of visitors to the agency. • Organize catering for functions and maintain kitchen supplies. • Organize meetings and appointments. • Advise all staff of relevant information and file any publications and information as appropriate. • Assist with administration orientation/induction visits of new staff. • Provide specific administrative support to executive staff and general support to all office staff, attending to, and/or arranging the following : • Word processing • Telephone calls and messages • Processing of mail (internal, external, fax and email) • Information dissemination to all relevant staff • Photocopying and collating • Maintain office filing systems • Update and maintain supply of office forms. • Booking of maintenance and service of office equipment • Room bookings, office equipment bookings and vehicle bookings as requested • Archiving documents and client files were directed • Order business cards and name tags for staff • Arrange for couriers as required • Provide IT support, including initial support and contacting IT service provider • Manage petty cash and undertake regular reconciliations. • Receipting of monies as required. • Raise, record, and send requisitions to the Business Operations Unit. • Send all invoicing details to the Business Operations Unit. • Support internal/external procurement functions as required. Show less



ProgressSoft Corporation

• Jordan
• IT Services and IT Consulting
• 300 - 400 Employee

• Administrative Officer

  • Oct 2015 - Mar 2020

  Main Duties & Responsibilities: Assist the Administration Manager in handling administration responsibilities. Assist in managing PS properties including PS Head Offices, parking area and cars. Manage, maintain and renew PS registration and Intellectual Property documents. Assist in managing PS nursery and assure that PS policy is implemented by the Nursery Manager and teachers/caregivers. Assist in the coordination process between PS Doctor, Human Capital Manager and Nursery Manager to assure proper medical advice is conducted to all of PS staff and daily/weekly check-ups are conducted to nursery kids. Manage and coordinate local affairs activities and the relationships with the utility services companies,review and approve payments for utility bills such as electricity,land lines and mobiles. Interact with external channels of government entities, such as Ministries, Chamber of Commerce and Chamber of Industry in relation to authorization of official company documents. Manage administrative support including; overseeing offices needs and requirements and purchasing of supplies, furniture, stationery and maintenance equipment. Assist in organizing, negotiating and approving service contracts and its implementation for PS premises including maintenance of electrical, sanitary, mechanical and air-conditioning systems. Assist the direct manager in organizing, negotiating and approving service contracts for appliances, plants, irrigation, water systems, cleaning, communication, courier and office renovation.Manage the storage and archive.Assist the direct manager in negotiating car leasing and rental agreements and implements PS policy for company owned cars and supervises its maintenance and registration. Monitor the arrangement for hotel reservations and accommodation of PS team during their business visits according to PS policy.Assist the direct manager in supervising the renovation and/or re-allocation of internal offices for all the employees. Show less



STS - Specialized Technical Services

• Jordan
• IT Services and IT Consulting
• 700 & Above Employee

• Executive Sales Administrative

  • Feb 2005 - Apr 2015

  Executive Sales administrator, after sales process. Executive Training officer local and international. Products and solutions GM personal assistant Events coordinator : such as seminars, meetings….. ext. Executive Sales administrator, after sales process. Executive Training officer local and international. Products and solutions GM personal assistant Events coordinator : such as seminars, meetings….. ext.



Safeway Jordan - الشركة الاردنيه للأستثمارات والتموين ذ.م.م‎

• Jordan
• Retail
• 1 - 100 Employee

• Office Manager For the GM.

  • Aug 2002 - Aug 2003

  Office manager Main Duties & Responsibilities: Maintenance contracts follow up. Mailing. Supplies. Equipment. Bills. Errands. Shopping. Schedule meetings and appointments. Organize the office layout and order stationery and equipment. Maintain the office condition and arrange necessary repairs. Partner with HR to update and maintain office policies as necessary. Organize office operations and procedures. Coordinate with IT department on all office equipment. Ensure that all items are invoiced and paid on time. Manage contract and price negotiations with office vendors, service providers and office lease. Manage office G&A budget, ensure accurate and timely reporting. Provide general support to visitors. Assist in the onboarding process for new hires. Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements). Liaise with facility management vendors, including cleaning, catering and security services. Plan in-house or off-site activities, like parties, celebrations and conferences. Show less