Real Estate Agent

• Sep 2021 - Present

Executive Assistant to CEO and CFO

• Oct 2021 - Sep 2023

• Provide direct administrative support for CEO/CFO and other VPs as needed • schedule meetings (live and on-line), travel arrangements, preparing monthly expense reports, and other special projects. • Event planning- Holiday parties/company gatherings/dinners • Provide HR support, coordinate interview schedules for executives • Job posts on Linkedin/Indeed look for candidates as requested by CEO/CFO • Setting up new hires/terminations in systems. • Assign data privacy courses to new hires/keep files up to date with new trainings and certifications • Order business cards • Maintain company equipment/building access for employees, and company roster with contact info for employees and consultants • Arrange notary for executives • Work with property management contacts on facilities issues, including maintenance and repairs, and book conference rooms in the building • Maintain office supplies/snacks • Order lunch for meetings/team members working from office • Coordinate office move. • Managing DocuSign, and users of DocuSign • travel arrangements flight & hotel • Arranging renewal for passports/driver license ID • Reconcile credit card bills to receipts and track expense reporting from the CEO • Perform office management which includes proactively ordering supplies, maintaining a clean and organized office environment, overseeing and maintaining office equipment and greeting visitors • Create and edit PowerPoint presentation for CEO/CFO in Powerpoint • Work with team members globally India/Europe/China • Work with Infra team • Work with legal team to assist with visa applications/other legal issues for CEO Show less

Executive Assistant /Recruiting Manager

• Oct 2019 - Oct 2020

• Supporting CEO and executive leadership team • organizing & preparing complex travel itineraries both domestic & international for clients & executives • set up interviews/send out mass emails for mock interview sessions • Implementing new sourcing methods (e.g social recruiting and google searches) with marketing team • create company brochures •CEIPAL system • Supervise the recruiting and marketing team and reporting performance (auditing call log through Ring Central website) • Keeping track of recruiting metrics (e.g. time to fill and cost per hire) • Participate in job fairs and career events • Build company’s professional network through HR professionals and other partners • Update websites for company marketing & promoting on Linked • Act as point of contact on behalf of executive and client • Maintaining repository in Dropbox/Sync • Coordinate and broadcast weekly orientations • Manage timesheets and payroll of external mentors • Generating contracts via Docusign • Responsible for notarizing documents • Answer high incoming call volume for prospective consultants and clients, • Verification background check • Consultations with candidates Show less

Executive Assistant/ Recruiting Manager

• Oct 2019 - Oct 2020

• Recruit IT professionals for certifications such as PMP, PMI-PMP, CSM, CSPO, BA bootcamps Support CEO and Executive leadership team • Maintain executive’s heavy calendar schedule from up to 6-12 months ahead, planning and scheduling meetings, conferences, teleconferences, classes, events • Organizing & preparing complex travel itineraries both domestic & international for executives and instructors • Assist executive(s) with any nonfunctional devices &errors including laptop and mobile phone / transferring data/ I- cloud and systems backup/ software update & systems security protection with assistance from offshore IT team offer using remote apps such as Team Viewer/Any Desk • Organize company events and career events (Tiecon), gift arrangements for clients and employees • Coordinate with web designers and radio stations for executive interviews for company advertisement and upcoming IT certification classes • Drafting memos and documents, collecting and reviewing information • Preparing expense reports • Binding and preparing work books and supplies for upcoming certification classes and distributing/ mailing to attendees • CEIPAL • Coordinate and broadcast weekly orientations • Advertise on social media (Linked-In) & Facebook about business brand and services • Maintaining databases and systems filing (CEIPAL) • Manage/ monitor online zoom meetings/monitor students who are attending classes online • Counsel prospective candidates on which certifications they should take • Act as point of contact for clients • Set up consultations between mentor and candidates for career advice • Manage corporate telephone system and bills with ATT service provider • Obtain quotes and budgets and approvals • Create/order business cards for CEO • Implementing new sourcing methods (e.g. social recruiting and google searches) • Preparing correspondence and reports • Completed, processed and submitted invoices for payments • Answer incoming high call volume Show less

Personal/ Executive Assistant To Chief Executive Officer

• Oct 2016 - Oct 2020

• Supporting CEO, COO and VP Operations • Arranging company lunches & events and holiday parties via Evite • organizing & preparing complex travel itineraries both domestic & international for executives and consultants • Engaging with HR in employee hiring process hiring/interviewing candidates (drug test & background checks) processing of terminations and document offer letters • managing records and payments DMV vehicle registrations for corporate vehicles/auto insurance and home insurance (for CEO’s properties) • Arrange all repairs needed at all 3 offices coordinate cleaning services for the company apartment(s) or executive home • Managing security system of office and CEO home • Going to Kinkos, Office-Max, Postal Service etc coordinate gifts to employees/ clients/manage incoming outgoing mail • Writing checks to vendors. Going to the bank to deposit checks/cash • Coordinating office move out/hiring movers • Arrange any kind of repairs in office & purchase furniture for office coordinate with realtors look for new office space to purchase • File claims for home warranty • Obtain quotes for personal projects Special projects accomplished for CEO (managing rental investment properties or investing in new properties (3 properties) in Sacramento, Lathrop, Manteca, managing current home in Newark, going on behalf of executive to home orientations & signing paperwork as legal representative, choosing the interior designs of home, travel & pickup keys for new homes, arrange rental management company, new business ventures such as purchasing a café/restaruants, Air BNB project for executive home, install $50,000 worth solar project for his home, $4,000-$5,000 repair expenses waived for executive corporate vehicle first month of being an Executive Assistant) Show less

Healthcare Assistant

• Nov 2013 - Nov 2015

Working at different sites; Primary care clinic/ Gynecology clinic/Prenatal clinic/ HIV specialty clinic/ Pediatrics Clinic/ Convenient care clinic• Register patients, verify eligibility. update patient demographics in medical information system, collect copayments, respond to patient billing or financial inquiries, monitor waiting rooms, filing of patient charts scan documents into data base. Assist with patient flow educate community about county/ clinic programs. • Working in high call volume environment, screened and scheduled patient appointments based on patient medical need. Confirm appointments & reminder calls and making lab result appointments while strictly adhering to HIPPA guidelines. Call center Show less

Executive Assistant

• Dec 2013 - Mar 2014

Tri City Health Center HIV/AIDS Specialty Clinic, Fremont, CA (December2013-March 2014) 39184 State St, Fremont, CA 94538Assisting anyone who needed help around clinic, Coordinated staff and client events Order, maintain and receive office supplies Assist in food drives Volunteered and Gathered donations for homeless/ care patients from over 30 different local businesse

Executive Assistant Human Resources

• Nov 2013 - Mar 2014

Provide administrative support to the Human Resources Director on all personnel matters Verified I-9 documentation Assist withprocessing of terminations and document offer letters. Assist with the preparation of the performance review forms. Filed papers anddocuments into appropriate employee files also prepared new employee files. Conducted audits and recommended any correctiveaction. Updated HR spreadsheet with employee change requests and processed paperwork. Performed other clerical duties as assigned. Conduct interviews for Medical Assistants/Receptionists/Call Center representatives. Show less

Executive Assistant

• Oct 2013 - Dec 2013

Answer incoming calls, transfer to correct staff member, Monitor visitor access and issue passes. Receive, sort, and route mail Answer incoming calls, transfer to correct staff member, Monitor visitor access and issue passes. Receive, sort, and route mail

Executive Assistant To Chief Executive Officer and Vice President

• Jan 2012 - Apr 2013

• Answer all incoming calls, manage all mail. Monitor incoming emails and answer or forward as required, maintain office supplies, filing and storage systems update and manage databases such as mailing lists update and maintain client lists and contracts for home, auto and many other kinds of insurance policies. Calendar management and travel arrangement of CEO and Executive VP • Answer all incoming calls, manage all mail. Monitor incoming emails and answer or forward as required, maintain office supplies, filing and storage systems update and manage databases such as mailing lists update and maintain client lists and contracts for home, auto and many other kinds of insurance policies. Calendar management and travel arrangement of CEO and Executive VP

Office Manager

• Sep 2012 - Oct 2012

Wholesale Distributor of OE Parts for Import and Domestic Vehicles (Cars, Trucks, SUV's) Worked in a high call volume environment, Welcomed visitors, determined nature of business, and directed them over to suitable employee Answered incoming telephone calls; operate multi-line telephone system Receive, sort, and route mail. Monitor visitor access and issues passes Order, receive, andmaintain office supplies. Enter tracking orders into data system. Help with document scanning Wholesale Distributor of OE Parts for Import and Domestic Vehicles (Cars, Trucks, SUV's) Worked in a high call volume environment, Welcomed visitors, determined nature of business, and directed them over to suitable employee Answered incoming telephone calls; operate multi-line telephone system Receive, sort, and route mail. Monitor visitor access and issues passes Order, receive, andmaintain office supplies. Enter tracking orders into data system. Help with document scanning