Experience

HERTS MIND NETWORK LIMITED
• United Kingdom
• Wellness and Fitness Services
• 1 - 100 Employee
• Financial Assistant

  • Dec 2020 - Present


SK PA Services Ltd

• Office Finance Administrative Assistant

  • Feb 2014 - Jul 2020

  Currently working on a contract basis for a small local manufacturing company within there finance team. Previous clients over the last 5 years have include Marketing, PR, HR, Banking, Finance, Software, Pharmaceutical & Legal undertaking all aspects of Administrative and Personal Assistant Tasks. * Working across both Purchase/Sales Ledger and Accounts Payable Functions. * Raising and disseminating supplier purchase orders & customer invoices using Sage. * Pro-active credit chasing tracking progress through to successful payment. * Bank & credit card reconciliation. * Assisting the finance manager with supplier payment runs. * Cross checking all Purchase Order - Goods In-Invoice values & ensuring any discrepancys are highlighted and resolved. * Monitoring & recording staff holiday records. * Re-organising filing systems. Including setting up databases, data entry (Excel) * Diary Management, scheduling and arranging appointments. * Social Media (Facebook & Twitter Updates - to a set schedule/format). * Designing and constructing weekly mail outs using MailChimp. * Event management, invitation creation and distribution. Show less



Me & Louise - vintage-rubylulu

• Partner in Vintage-rubylulu online retro and vintage fashion & collectables

  • Oct 2011 - Feb 2014

  Sourcing sellable vintage items being aware of overheads (posting costs, current market trends) Researching and quality checking Photographing and selecting suitable images for upload Maintaining accurate records (purchases, sales, returns, commission) Ensuring all website fees are paid Chasing through any unpaid sales Fair preparation, set up and manning. Sourcing sellable vintage items being aware of overheads (posting costs, current market trends) Researching and quality checking Photographing and selecting suitable images for upload Maintaining accurate records (purchases, sales, returns, commission) Ensuring all website fees are paid Chasing through any unpaid sales Fair preparation, set up and manning.



Hilton Group

• United Kingdom

• Credit Assistant

  • Mar 2007 - Oct 2011

  Calling clients (mainly accounts payable/finance teams) to chase through invoices before 30 days Emailing and faxing information to customers to ensure timely payment of over due invoices Ensuring that any queries are forwarded to the hotel concerned and dealt with accordingly. Calling clients (mainly accounts payable/finance teams) to chase through invoices before 30 days Emailing and faxing information to customers to ensure timely payment of over due invoices Ensuring that any queries are forwarded to the hotel concerned and dealt with accordingly.



Bristol-Myers Squibb Pharmaceuticals

• United Kingdom
• Chemical Manufacturing

• Sales and Marketing Administrator

  • May 2002 - Mar 2007

  Co-ordinating external and internal meetings for Marketing team and Business Unit Directors. Booking travel arrangements - hotels, flights and taxi's Collating and distributing marketing collateral to the sales force. Project Manage all conference requirements - sourcing venues, layout, delivery and build-up of stands (electrics, furniture, food, materials) providing information packs to include seminar information, accommodation, travel, and contact details whilst on site. Ensuring that all involved are aware of directions and time schedules. Liaising with external suppliers to ensure timely delivery of materials. Regular contact with the sales team which is reinforced by attending field visits and area/regional meetings. Monitoring and maintaining control over the departmental budget, working actively with the marketing and finance teams to ensure any discrepancies are highlighted and resolved. Processing expenses ensuring that the sign off process is accurately logged. Scheduling and monitoring all holiday and sickness. Show less



Morse Group

• Australia
• Accounting
• 1 - 100 Employee

• Contracts Co-ordinator

  • Nov 2001 - May 2002

  Inputting Sales Orders into Field Pro Transferring sales information from SAP to Field Pro Responding and resolving Help Desk enquiries Filing contract documentation Purchasing support contracts from Sun Checking and sending contracts to customers Inputting Sales Orders into Field Pro Transferring sales information from SAP to Field Pro Responding and resolving Help Desk enquiries Filing contract documentation Purchasing support contracts from Sun Checking and sending contracts to customers



Horizon Open Systems

• Market Research

• Sales and Marketing Administrator

  • Jan 2001 - Oct 2001

  Diary management using Netscape calendar (for entire Sales Team and Marketing department)Initial point of contact for Sales Director and Head of Marketing (typing letters, minutes, responding to voicemails and emails)Dealing with both press and advertising agencies - chasing through deliveries of artwork, literature and exhibition hardware for Marketing.Liaising with suppliers, clients and partners to organise and negotiate meetings, conferences and seminars.Producing and collating various reports and spreadsheets using SAP, Excel, Word and PowerPoint. (Financial - group reports, spreadsheets for training, Sun Fund, APRC programme, sales forecast)Booking travel arrangements - hotels, flights. Organising restaurants, catering companies and room bookings for conferences. Manage and administer Sun Fund (marketing and infrastructure programme utilised by Sun resellers)Scheduling and monitoring all holiday, sickness and performance reviews so that they are correctly documented and logged. Show less

• Internal Sales Executive

  • May 2000 - Jan 2001

  Customer facing roleDaily contact with suppliers and distributors to ensure orders are delivered on scheduleWork closely with allocated account managersRevenue and margin reportsProduce detailed technical quotations and pricing specifications to customer requirements.Liaise with credit and purchasing departments Place orders using SAPFirst point of contact for all customer based enquiries



Mothercare

• United Kingdom
• Professional Training and Coaching
• 1 - 100 Employee

• Replenishment Assistant

  • Feb 1999 - May 2000

  Supplier account liaison, creating rapport to guarantee the smooth delivery of stock. Negotiating with merchandising teams to ensure the regulation of stock levels. Analysis of data including sales trends, performance and productivity. Extensive use of JDA, Intranet, Word and Excel. Consistently proactive, being actively aware of all aspects that may effect the commercial productivity of the company. Being visually aware of current merchandise, product and promotional activity layout and range plans Show less



Boden

• Retail Apparel and Fashion
• 500 - 600 Employee

• Customer Service Advisor/Correspondence Assistant

  • Sep 1998 - Feb 1999

  Responding with tact and sensitivity, to customer enquiries via telephone, e-mail, through correspondence and in person. Processing orders, dealing with stock issues, quality and delivery enquiries combined with all aspects of general administration. Upholding the company values at all times. Both roles required a high level of customer service, within an active, highly pressured environment. Responding with tact and sensitivity, to customer enquiries via telephone, e-mail, through correspondence and in person. Processing orders, dealing with stock issues, quality and delivery enquiries combined with all aspects of general administration. Upholding the company values at all times. Both roles required a high level of customer service, within an active, highly pressured environment.