Experience

HSS Engineers Bhd

• Construction
• 200 - 300 Employee

• Senior Secretary to General Manager

  • Oct 2010 - Present

  * Responsible for all secretarial & administrative duties, personal & corporate matters * Coordinate & delegate work as directed to enable the GM to lead, develop & execute the Company’s business plans and activities effectively and efficiently* Follow-up and interact with other HODs on internal & external operation issues* Assist to prepare correspondence, reports and presentation materials * Schedule & coordinate all business appointments, meetings, conferences within & abroad & maintain GM’s calendar* Provide full range of confidential & personal assistance to GM* Adhere & comply with ISO 9001: 2000 standards where applicable in administration tasks* Prepare & maintain high confidentiality of email/letter correspondence, proposals, reports and minutes of meetings* Liaise with onsite project managers on behalf of GM on non-technical matters* Manage & plan travel arrangements, flights & accommodation for business & personal trips* Organize & file documents; offline & online file systems* Handle banking & payments matters; GM’s personal & company related* Compile & submit GM’s claims* Manage & verify department staffs’ claims* Handle vehicles’ maintenance, road tax & insurance/insurance claim* Responsible for any other ad-hoc administrative duties assigned by the management* All other assignment given by the Management



SAAG CONSOLIDATED (M) BHD

• Personal Assistant (PA) to Chief Operations Officer cum Quality Assurance/Quality Control Executive

  • Jun 2003 - Sep 2010

  * Schedule & coordinate all business appointments & meetings* Travel & hotel arrangement for both personal & business trip locally & abroad* Safe keeping of all confidential documents such as Letter of Awards, tenders, agreements, etc* Involve in meetings and coordinate all special assignment of projects and others* Filter general information, queries and phone calls* Undertake any other activities as assigned by the management* Assist Group QA/QC Manager in handling the entire group’s QA/QC matters* Maintain & handle all correspondence with the certification bodies (SIRIM, NQA & DNV)* Facilitate internal and surveillance audit* Maintain Quality Management System (QMS) for the entire group